Board of Directors Meeting
Agenda 

#3/20
-
The meeting will be conducted via a video conference
Members of the public may view the livestream at the following link:
https://video.isilive.ca/trca/live.html

1.
ACKNOWLEDGEMENT OF INDIGENOUS TERRITORY
 

2.
MINUTES OF MEETING #1/20, HELD ON FEBRUARY 21, 2020
 

3.
DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF
 

4.
DELEGATIONS
 

5.
PRESENTATIONS
 

6.
CORRESPONDENCE
 

7.
SECTION I - ITEMS FOR BOARD OF DIRECTORS ACTION
 

7.1
2020 BUDGET
This item has attachments. 

1.2020 Budget.pdf
2.Attachment1-2020 Operating and Capital Budget.pdf

7.2
PROCUREMENT SUMMARY
This item has attachments. 

1.2019 Procurement Summary.pdf
2.Attachment 1 Summary of Procurements.pdf
3.Attachment 2 Contract Revisions.pdf
4.Attachment 3 Expense Authorization.pdf
5.Attachment 4 Goods Services Exempt.pdf
6.Attachment 5 Non-Application Criteria.pdf
7.Attachment 6 Limited Tendering Criteria.pdf
8.Attachment 7 Contingency Summary.pdf

2019 Annual Summary

7.3
SUPPLY OF SHORT-TERM RENTAL VEHICLES
This item has attachments. 

1.Award of Contract 10022750 Supply of Short Term Rental Vehicles.pdf

Award of Contract 10022750

7.4
VENDOR OF RECORD FOR SUPPLY AND DELIVERY OF VARIOUS EROSION AND SEDIMENT CONTROL MATERIALS – CONTRACT EXTENSION
This item has attachments. 

1.Contract 10020448_Extension_VOR for Supply and Delivery of Various Erosion and Sediment Control Materials.pdf

7.5
GREENSPACE ACQUISITION PROJECT 2021-2030
This item has attachments. 

1.GREENSPACE ACQUISITION PROJECT 2021- 2030.pdf

7.6
REPORT ON TRCA IN-HOUSE LEGAL CAPACITY AND STATUS OF CONTINUOUS IMPROVEMENT EFFORTS
This item has attachments. 

1.In-House Legal Capacity.pdf

7.7
CENTENNIAL COLLEGE PROGRESS CAMPUS-MILITARY TRAIL ROAD MULTI-USE TRAIL
This item has attachments. 

1.MILITARY TRAIL MULTI-USE TRAIL.pdf
2.2020-03-31-MilitaryTrail.pdf

7.8
UPDATE ON PLANNING ACT RELATED MEMORANDUMS OF UNDERSTANDING AND SERVICE LEVEL AGREEMENTS WITH PARTNER MUNICIPALITIES
This item has attachments. 

1.Update on MOU and SLA Agreements.pdf

7.9
NEW EROSION AND SEDIMENT CONTROL GUIDE FOR URBAN CONSTRUCTION
This item has attachments. 

1.Erosion and Sediment Control Guide for Urban Construction_April.pdf
2.Attachment 1 - ESC Guide for Urban Construction.pdf

7.10
PEEL CLIMATE CHANGE PARTNERSHIP TERMS OF REFERENCE UPDATE
This item has attachments. 

1.Peel Climate Change Partnership Updated Terms of Reference.pdf
2.Attachment 1 - Peel Climate Change Partnership ToR.pdf
3.Attachment 2 - Peel Climate Change Partnership Governance Structure.pdf

7.11
FEDERATION OF CANADIAN MUNICIPALITIES’ VISIONARY AWARD APPLICATION
This item has attachments. 

1.FEDERATION OF CANADIAN MUNICIPALITIES' VISIONARY AWARD APPLICATION.pdf

8.
SECTION III - ITEMS FOR THE INFORMATION OF THE BOARD
 

8.1
2019 YEAR END FINANCIAL REPORT
This item has attachments. 

1.2019 Year End Variance.pdf
2.Attachment 1 - Operating Budget Expenditures.pdf
3.Attachment 2 - Operating Budget Revenues.pdf
4.Attachment 3 - Capital Budget Expenses.pdf
5.Attachment 4 - Capital Budget Revenues.pdf
6.Attachment 5 - Variance Explanations.pdf

8.2
2020 BUDGETARY UPDATE - COVID-19 IMPACT
This item has attachments. 

1.COVID-19 .pdf

8.3
SENIOR STAFF EXPENSES
This item has attachments. 

1.Senior Staff Expenses 2019.pdf

Summary of senior staff expenses for 2019

8.4
2019 FREEDOM OF INFORMATION REQUEST SUMMARY
This item has attachments. 

1.FOI_Request_Summary_2019.pdf

8.5
RESULTS OF BLACK CREEK HISTORIC BREWERY COMPETITIVE PROCESS
This item has attachments. 

1.BCPV Historic Brewery.pdf

8.6
2020 EROSION RISK MANAGEMENT PROGRAM UPDATE
This item has attachments. 

1.Erosion Risk Management Program - 2020 Update.pdf
2.Attachment 1 - 2020 ERMP Projects Rev1.pdf
3.Attachment 2 - ERM Projects 2020 - Map for board report V2.pdf
4.Attachment 3 - Project Porfolio Photos.pdf
5.Attachment 4 - Emergency Declaration.pdf

8.7
NORTHWEST GREATER TORONTO AREA (GTA) TRANSMISSION CORRIDOR IDENTIFICATION STUDY
This item has attachments. 

1.Northwest GTA Transmission Corridor Identification Study.pdf
2.Attachment 1.pdf

8.8
SUMMARY OF 2020 TRCA POLICY CONSULTATION SUBMISSIONS AND RECENT PROVINCIAL POLICY INITIATIVES
This item has attachments. 

1.TRCA 2020 Policy Consultation Submissions.pdf
2.Attachment1_TRCA_Submission_to_ERO-019-0987.pdf
3.Attachment2_TRCA_Submission_to_ERO-019-1060.pdf
4.Attachment3_TRCA_Submission_to_ERO-019-1187.pdf
5.Attachment4_TRCA_Submission_to_ERO-019-0614.pdf
6.Attachment5_TRCA_Submission_to_ERO-019-1332.pdf
7.Attachment6_TRCA_Submission_to_ERO-019-1162.pdf
8.Attachment7_TRCA_Submission_to_ERO-019-1163.pdf

8.9
TORONTO AND REGION CONSERVATION AUTHORITY ADMINISTRATIVE OFFICE BUILDING PROJECT
This item has attachments. 

1.TRCA New Administrative Office Building - Construction Update.pdf

Project Update

9.
MINUTES OF SPECIAL EXECUTIVE COMMITTEE MEETING, HELD ON FEBRUARY 21, 2020
 

Open Session Meeting Minutes

(Copy of the Closed Session Minutes will be circulated to the Board Members separately)

10.
MATERIAL FROM EXECUTIVE COMMITTEE MEETING #1/20, HELD ON MARCH 13, 2020
 

10.1
SECTION I - ITEMS FOR BOARD OF DIRECTORS ACTION
 

10.1.1
REQUEST FOR EXCHANGE OF TORONTO AND REGION CONSERVATION AUTHORITY-OWNED LAND
 

Report back on the request by the owner to acquire TRCA-owned lands located at the rear of 99 Wakelin Court, City of Vaughan, Regional Municipality of York, Humber River watershed via an exchange of land to resolve a historical encroachment from the previous  Owner (CFN 61572).

(PDF Page 2/58)

10.1.2
CITY OF RICHMOND HILL
 

Proposed disposition of TRCA lands to address an earlier request from the City of Richmond Hill, for a conveyance of TRCA-owned lands located on west side of Bayview Avenue and north of Bethesda Side Road, in the City of Richmond Hill, Regional  Municipality of York, required for municipal park infrastructure, Humber River watershed (CFN 59703).

(PDF Page 7/58)

10.1.3
REGIONAL MUNICIPALITY OF YORK
 

Receipt of a request from the Regional Municipality of York, for a permanent easement on Toronto and Region Conservation Authority-owned lands located  on the north side of Rutherford Road and west of Keele Street, in the City of Vaughan, Regional  Municipality of York, required for Rutherford Road widening from Jane Street to Basaltic Road, Don River watershed (CFN 62916).

(PDF Page 11/58)

10.1.4
GREENLANDS ACQUISITION PROJECT FOR 2016-2020
 

Acquisition of property located north of Kingston Road and west of Church Street, municipally known as 10 Elizabeth Street, in the Town of Ajax, Regional Municipality of Durham, under the “Greenlands Acquisition Project for 2016-2020,” Flood Plain and Conservation Component, Duffins Creek watershed (CFN 61019).

(PDF Page 15/58)

10.1.5
TORONTO ZOO TRIPARTITE AGREEMENT
 

Update on discussions with the Toronto Zoo, City of Toronto and Parks Canada relating to the Tripartite Agreement and required work by Parks Canada, City of Toronto and other partners to finalize the Tripartite
Agreement and facilitate the design of the Rouge Gateway and Welcome Centre for the Rouge National Urban Park in the City of Toronto.

(PDF Page 19/58)

10.2
SECTION IV - ONTARIO REGULATION 166/06, AS AMENDED
 

Receipt of Ontario Regulation 166/06, as amended, for applications 11.1-11.2, which were approved or received at the Executive Committee Meeting #1/20, held on March 13, 2020

(PDF Page 27/58)

10.3
NEW BUSINESS
 

TRCA's Interim Pandemic Plan

Electronic Meeting Participation

2020 TRIECA Conference Cancellation

Maple Syrup Festival and March Break Programs

(PDF Page 56/58)

 

11.
CLOSED SESSION
 

12.
NEW BUSINESS
 

 

NEXT MEETING OF THE BOARD OF DIRECTORS #4/20, TO BE HELD ON MAY 22, 2020 AT 9:30 A.M. LOCATION TO BE DETERMINED.

John MacKenzie, Chief Executive Officer
 
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