Meeting #:

Date:

Friday, June 21, 2024 at 9:30 A.m. - 1:30 P.m.

Location:

The meeting will be conducted via a video conference

Members of the public may view the livestream at the following link:

https://video.isilive.ca/trca/live.html

PRESENT

• Dave Barton, Vice Chair
• Kevin Ashe
• Navjit Kaur Brar
• Vincent Crisanti
• Stephen Dasko
• Paula Fletcher
• Chris Fonseca
• Linda Jackson
• Hugo Kroon
• Joe Li
• Jamaal Myers
• Gord Perks
• Anthony Perruzza
• Mario Russo
• Rowena Santos
• Dianne Saxe
• Anub Simson
• Barry Warner
• Laura Isidean

ABSENT

• Paul Ainslie, Chair
• Joanne Dies
• Parthi Kandavel
• Jennifer McKelvie
• Amber Morley
• Steve Pellegrini
• David West
• Joseph Ogilvie
• Connie Tang

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1.

CALL TO ORDER

Board of Directors Meeting #6/24 was held via videoconference, on Friday June 21, 2024. The Vice-Chair, Dave Barton, called the meeting to order at 9:32 a.m.

2.

ACKNOWLEDGEMENT OF INDIGENOUS TERRITORY

The Vice-Chair recited the Acknowledgement of Indigenous Territory.

Vice-Chair Barton recognized June as National Indigenous History Month, a dedicated time to learn about the rich cultures, traditions, and experiences of First Nations, Inuit, and Métis peoples. This month is an opportunity to honour the remarkable stories, achievements, and resilience of Indigenous Peoples, who have inhabited this land since time immemorial and who continue to shape and enrich Canada. In particular today marks National Indigenous Peoples Day. For generations, Indigenous communities have celebrated their culture and heritage around this time, coinciding with the summer solstice — the longest day of the year, which holds significant meaning. To celebrate, TRCA is hosting a National Indigenous Peoples Day and Indigenous History Month Celebration at Kortright Centre for Conservation, on Saturday, June 22nd, from 3:00 p.m. to 6:00 p.m. This free event is organized by TRCA in partnership with the Indigenous Action Committee, a not-for-profit organization that provides Indigenous Peoples, primarily located in York Region, with cultural activities and programs that focus on traditions and customs.

3.

DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF

None.

4.

MINUTES OF THE TRCA BOARD OF DIRECTORS MEETING #5/24, HELD ON MAY 24, 2024

• RES.#A 96/24
  Moved By: Mario Russo
  Seconded By: Linda Jackson

  THAT the Minutes of the Board of Directors Meeting #5/24, held on Friday May 24, 2024, be approved.

  
  
  
  Carried

5.

DELEGATIONS

None.

• RES.#A 97/24
  Moved By: Gord Perks
  Seconded By: Hugo Kroon

  IT IS RECOMMENDED THAT the Board of Directors defer Closed Session Item 12.2 - Rizmi Holdings Ltd. - Update on OLT Appeals 
  to the September 27, 2024 Board of Directors meeting; and

  THAT the delegation request received by Glenn De Baeremaeker, Consultant, Rizmi Holdings Limited regarding Closed Session 
  Item 12.2 – Rizmi Holdings Ltd. – Update on OLT Appeals, be deferred with the report. 

  
  
  
  Carried

6.

PRESENTATIONS

None.

7.

CORRESPONDENCE

None.

8.

SECTION I - ITEMS FOR BOARD OF DIRECTORS ACTION

8.1

2023 AUDITED FINANCIAL STATEMENTS

• RES.#A 98/24
  Moved By: Vincent Crisanti
  Seconded By: Dianne Saxe

  IT IS RECOMMENDED THAT the transfer of funds from surplus to unrestricted reserves in the amount of $2,208,000 as outlined in the Financial Details below and reflected in Note 9, “Accumulated Surplus” to the financial statements (Attachment 1) be approved;

  AND FURTHER THAT the 2023 audited financial statements, as presented in Attachment 1 be approved, signed by the Chair and Secretary-Treasurer of Toronto and Region Conservation Authority (TRCA) and distributed to each member municipality and the Minister, in accordance with subsection 38(3) of the Conservation Authorities Act.

  
  
  
  Carried

8.2

2025 PRELIMINARY BUDGET

• RES.#A 99/24
  Moved By: Dianne Saxe
  Seconded By: Gord Perks

  THAT TRCA's 2025 preliminary budget that includes municipal levy submissions for the regional municipalities of Durham, Peel and York, and the City of Toronto, be approved consistent with the anticipated 2024 operating and capital funding envelopes proposed by these participating municipalities for TRCA in their 2024 budget cycle;

  THAT preliminary operating levy targets be set at the variable rates of anticipated 2025 budget for the regional municipalities of Durham and Peel and York and the City of Toronto;

  THAT the 2024 Unfunded Priorities list, and all projects and programs therein, be circulated to TRCA’s partner municipalities and senior levels of government;

  AND FURTHER THAT TRCA staff be directed to submit the preliminary 2025 municipal estimates and multi-year funding requests to the regional municipalities of Durham, Peel and York, and the City of Toronto, in accordance with their respective submission schedules.

  
  
  
  Carried

8.3

APPLICATION FOR PERMIT PURSUANT TO S.28.1.2 OF THE CONSERVATION AUTHORITIES ACT (MINISTER'S ZONING ORDER, ONTARIO REGULATION 329/22)

• RES.#A /24
  Moved By: Dianne Saxe
  Seconded By: Paula Fletcher

  WHEREAS the Minister of Municipal Affairs and Housing (MMAH) issued a Minister’s Zoning Order (MZO) for the subject properties on April 8, 2022, as Ontario Regulation 329/22;

  WHEREAS Section 28.1.2 of the Conservation Authorities Act requires Toronto and Region Conservation Authority (TRCA) to issue a permit for a development project that has been authorized by an MZO issued under the Planning Act, and where the lands in question are not located within a Greenbelt Area as identified through Section 2 of the Greenbelt Act;

  WHEREAS Section 28.1.2(6), of the Conservation Authorities Act, allows TRCA to attach conditions to the permit, including conditions to mitigate any effects the development may have on the control of flooding, erosion, dynamic beaches, or unstable soil or bedrock and/or in the event of a natural hazard, might jeopardize the health or safety of persons or result in the damage or destruction of property;

  WHEREAS Section 28.1.2(17), of the Conservation Authorities Act, provides that where a permit is to be issued, the applicant is required to enter into an agreement with the TRCA;

  AND WHEREAS TRCA, in the absence of an approved MZO, would normally issue a permit for the construction of a Transit Oriented Development, if it has been demonstrated there will no impact on the control of flooding, erosion, dynamic beaches, and unstable soils or bedrock, or jeopardize the health or safety of persons or result in the damage or destruction of property;

  THEREFORE, LET IT BE RESOLVED THAT EHL (21 Don Roadway) Holdings Inc., EHL (375 Eastern Ave) Holdings Inc., EHL (385 Eastern Ave) Holdings Inc., and EHL (30 Booth Ave) Holdings Inc., in the City of Toronto be issued a permit to construct enabling works, roads and services and a Flood Protection Landform;

  AND FURTHER THAT the required agreement reflects and secures the approved conditions, and any actions or requirements that the permit holder must complete or satisfy to mitigate any impacts that may result from the development project;

  AND FURTHER THAT TRCA staff continue to seek full cost recovery on this permit application in accordance with TRCA's Administrative Fee Schedule.

  
  
  
  Carried

• AMENDMENT 1:

  RES.#A 100/24
  Moved By: Dianne Saxe
  Seconded By: Paula Fletcher

  THAT the sixth clause be replaced with following:

  "THEREFORE, LET IT BE RESOLVED THAT EHL (21 Don Roadway) Holdings Inc., EHL (375 Eastern Ave) Holdings Inc., EHL (385 Eastern Ave) Holdings Inc., and EHL (30 Booth Ave) Holdings Inc., in the City of Toronto be issued the permits for Phase 1 of the approved MZO to permit construction of enabling works and further that Phases 2 and 3 for roads and services and Flood Protection Landform be brought back to the Board of Directors at the appropriate time following necessary approvals from the City of Toronto;"

  
  
  
  Carried

• MAIN MOTION, AS AMENDED:

  RES.#A 101/24
  Moved By: Dianne Saxe
  Seconded By: Paula Fletcher

  WHEREAS the Minister of Municipal Affairs and Housing (MMAH) issued a Minister’s Zoning Order (MZO) for the subject 
  properties on April 8, 2022, as Ontario Regulation 329/22;

  WHEREAS Section 28.1.2 of the Conservation Authorities Act requires Toronto and Region Conservation Authority (TRCA) to 
  issue a permit for a development project that has been authorized by an MZO issued under the Planning Act, and where 
  the lands in question are not located within a Greenbelt Area as identified through Section 2 of the Greenbelt Act;

  WHEREAS Section 28.1.2(6), of the Conservation Authorities Act, allows TRCA to attach conditions to the permit, including 
  conditions to mitigate any effects the development may have on the control of flooding, erosion, dynamic beaches, or unstable 
  soil or bedrock and/or in the event of a natural hazard, might jeopardize the health or safety of persons or result in the damage or destruction of property;

  WHEREAS Section 28.1.2(17), of the Conservation Authorities Act, provides that where a permit is to be issued, the applicant is 
  required to enter into an agreement with the TRCA;

  AND WHEREAS TRCA, in the absence of an approved MZO, would normally issue a permit for the construction of a Transit 
  Oriented Development, if it has been demonstrated there will no impact on the control of flooding, erosion, dynamic beaches, 
  and unstable soils or bedrock, or jeopardize the health or safety of persons or result in the damage or destruction of property;

  THEREFORE LET IT BE RESOLVED THAT EHL (21 Don Roadway) Holdings Inc., EHL (375 Eastern Ave) Holdings Inc., EHL (385 Eastern Ave) Holdings Inc., and EHL (30 Booth Ave) Holdings Inc., in the City of Toronto be issued the permits for Phase 1 of the approved MZO to permit construction of enabling works and further that Phases 2 and 3 for roads and services and Flood Protection Landform be brought back to the Board of Directors at the appropriate time following necessary approvals from the City of Toronto;

  AND FURTHER THAT the required agreement reflects and secures the approved conditions, and any actions or requirements that the permit holder must complete or satisfy to mitigate any impacts that may result from the development project;

  AND FURTHER THAT TRCA staff continue to seek full cost recovery on this permit application in accordance with TRCA's Administrative Fee Schedule.

  
  
  
  Carried

8.4

ACQUISITION FROM METROPIA (NOTION ROAD) DEVELOPMENT INC.

• RES.#A 102/24
  Moved By: Dianne Saxe
  Seconded By: Gord Perks

  IT IS RECOMMENDED THAT 0.53 hectares (1.34 acres), more or less, of vacant land, located west of Notion Road and south of Pickering Parkway, said land being Part of Lot 17, Concession 1, designated as Part 2 on Registered Plan 40R-31637 be acquired. A permanent easement will be granted in favour of Toronto and Region Conservation Authority (TRCA) on Part of Lot 17, Concession 1, designated as Part 1 on Registered Plan 40R-32541, municipality known as 1856 Pickering Parkway, in the City of Pickering, Regional Municipality of Durham, and purchased from Metropia (Notion Road) Development Inc.;

  THAT the purchase price be $2:00;

  THAT TRCA receive conveyance of the land free from encumbrance, subject to existing service easements;

  THAT the transaction be completed at the earliest possible date with all reasonable expenses incurred incidental to the closing for land transfer tax, legal costs, and disbursements to be paid by Metropia (Notion Road) Development Inc.;

  AND FURTHER THAT authorized TRCA officials be directed to take the necessary action to finalize the transaction, including obtaining any necessary approvals and the signing and execution of documents.

  
  
  
  Carried

8.5

REQUEST FOR TENDER FOR CONSTRUCTION SERVICES FOR THE RIDGE POINT CRESCENT SLOPE STABILIZATION PROJECT

• RES.#A 103/24
  Moved By: Dianne Saxe
  Seconded By: Gord Perks

  WHEREAS Toronto and Region Conservation Authority (TRCA) is engaged in a project that requires slope stabilization works including construction of a reinforced soil slope and landscape restoration;

  AND WHEREAS TRCA solicited a Request for Pre-Qualification through a publicly advertised process;

  AND WHEREAS TRCA solicited tenders through an invitational process to pre-qualified Proponent(s);

  THEREFORE BE IT RESOLVED THAT RFT No. 10038326 for Construction Services for the Ridge Point Crescent Slope Stabilization Project be awarded to Dynex Construction Inc. at a total cost not to exceed $644,444, plus applicable taxes, to be expended as authorized by TRCA staff;

  THAT TRCA staff be authorized to approve additional expenditures to a maximum of $64,444 (approximately 10% of the project cost), plus applicable taxes, in excess of the contract cost as a contingency allowance if deemed necessary;

  THAT should TRCA staff be unable to negotiate a contract with the above-mentioned proponent, staff be authorized to enter into and conclude contract negotiations with other Proponents that submitted quotations, beginning with the next lowest bid meeting TRCA specifications;

  AND FURTHER THAT authorized TRCA officials be directed to take whatever action may be required to implement the contract, including the obtaining of necessary approvals and the signing and execution of any documents.

  
  
  
  Carried

8.6

REQUEST FOR TENDER FOR THE VILLAGE AT BLACKCREEK PARKING LOT LIGHTING, SECURITY RETROFITAND INSTALLATION OF ELECTRIC VEHICLE SUPPLYEQUIPMENT

• RES.#A 104/24
  Moved By: Dianne Saxe
  Seconded By: Gord Perks

  WHEREAS Toronto and Region Conservation Authority (TRCA) is engaged in a project that requires General Contractor Services;

  AND WHEREAS TRCA solicited tenders through a publicly advertised process;

  THEREFORE, LET IT BE RESOLVED THAT RFT No. 10041446 for The Village at Black Creek Complete Parking Lot Lighting, Security and EVSE Retrofit be awarded AVERTEX Utility Solutions Inc at a total cost not to exceed $533,534, plus applicable taxes, to be expended as authorized by TRCA staff;

  THAT TRCA staff be authorized to approve additional expenditures to a maximum of $107,000 (approximately 20% of the project cost), plus applicable taxes, in excess of the contract cost as a contingency allowance if deemed necessary;

  THAT should TRCA staff be unable to negotiate a contract with the above-mentioned proponent, staff be authorized to enter into and conclude contract negotiations with other Proponents that submitted quotations, beginning with the next lowest and acceptable bid meeting TRCA specifications;

  AND FURTHER THAT authorized TRCA officials be directed to take whatever action may be required to implement the contract, including the obtaining of necessary approvals and the signing and execution of any documents.

  
  
  
  Carried

8.7

UPDATES TO TRCA'S SIGNING OFFICERS POLICY

• RES.#A 105/24
  Moved By: Dianne Saxe
  Seconded By: Gord Perks

  THAT Updates to TRCA’s Signing Officers Policy and Attachment 1: TRCA Approved Assignment of Authorized Signing Officers, be approved.

  
  
  
  Carried

8.8

PROPOSED 2025-2026 TRCA MEETING CALENDAR

• RES.#A 106/24
  Moved By: Dianne Saxe
  Seconded By: Gord Perks

  THAT the proposed 2025 - 2026 TRCA Meeting Schedule, as outlined in Attachment 1, be approved;

  AND FURTHER THAT any subsequent amendments to the approved March 2025 – February 2026 TRCA Meeting Schedule be done in consultation between the Chief Executive Officer and the Chair and/or Vice-Chair;

  AND FURTHER THAT the schedule be distributed to the Minister of Natural Resources and Forestry, the Minister of the Environment, Conservation and Parks, municipalities within TRCA’s jurisdiction, and Conservation Ontario.

  
  
  
  Carried

9.

SECTION III - ITEMS FOR THE INFORMATION OF THE BOARD

9.1

2023 SUMMARY OF PROCUREMENTS

• RES.#A 107/24
  Moved By: Laura Isidean
  Seconded By: Vincent Crisanti

  THAT the 2023 Summary of Procurements Report of the Toronto and Region Conservation Authority (TRCA) for approved procurements in excess of $10,000, be received for information.

  
  
  
  Carried

9.2

SUMMARY OF 2023-2024 TRCA POLICY CONSULTATION SUBMISSIONS

• RES.#A 108/24
  Moved By: Laura Isidean
  Seconded By: Vincent Crisanti

  WHEREAS in 2023 and to date in 2024, TRCA submitted letter responses to senior level governments on several legislative, regulatory and policy consultation initiatives relevant to TRCA programs and services; 
   
  THEREFORE, LET IT BE RESOLVED THAT the TRCA staff report on a summary of TRCA policy consultation submissions in 2023 through to May 2024, be received; 
   
  AND FURTHER THAT the Clerk & Manager, Policy, so advise municipal partners and Conservation Ontario. 

  
  
  
  Carried

10.

SECTION IV - PERMITS ISSUED UNDER SECTION 28.1 OF THE CONSERVATION AUTHORITIES ACT

10.1

STANDARD DELEGATED PERMITS FOR RECEIPT - STAFF APPROVED AND ISSUED - JUNE 7, 2024

• RES.#A 109/24
  Moved By: Hugo Kroon
  Seconded By: Kevin Ashe

  THAT standard delegated permits, permission for routine infrastructure works, emergency infrastructure works, minor works letters of approval, and permits after the fact/resolution of violations granted by Toronto and Region Conservation Authority (TRCA) staff, in accordance with Section 28.1 of the Conservation Authorities Act, which are listed within this report, be received.

  
  
  
  Carried

11.

MATERIAL FROM EXECUTIVE COMMITTEE MEETING

11.1

SECTION I - ITEMS FOR BOARD OF DIRECTORS ACTION

None.

11.2

SECTION II - ITEMS FOR EXECUTIVE COMMITTEE ACTION

None.

11.3

SECTION III - ITEMS FOR THE INFORMATION OF THE BOARD

None.

12.

CLOSED SESSION

12.1

INFORMATION REGARDING THE LESLIE STREET SPIT LANDS

• RES.#A 110/24
  Moved By: Paula Fletcher
  Seconded By: Gord Perks

  IT IS RECOMMENDED THAT Closed Session Item 12.1 - Information on Leslie Spit Lands, be deferred to the September 27, 2024 Board of Directors Meeting. 

  
  
  
  Carried

12.2

RIZMI HOLDINGS LTD. - UPDATE ON OLT APPEALS

13.

NEW BUSINESS

Vice-Chair Barton commented that the Uxbridge Urban Provincial Park – Ontario’s newest provincial park, opens to the public free of charge on July 1st. The government will release the preliminary park management plan in the coming months, with consultation on the draft plan expected to begin in the fall. People are welcome to share any new ideas or information to help develop the plan. Establishing the Uxbridge Urban Provincial Park would not have been possible without the collaborative efforts and shared vision of the Township of Uxbridge, The Regional Municipality of Durham, Toronto and Region Conservation Authority, Nature Conservancy of Canada, Lake Simcoe Region Conservation Authority, The Schad Foundation, and Green Durham Association. 

14.

ADJOURNMENT

ON MOTION from Jamaal Myers, the meeting was adjourned at 10:20 a.m.