Executive Committee MeetingAgenda Friday, February 07, 2025 9:30 A.m. - 1:30 P.m.The meeting will be conducted via a video conferenceMembers of the public may view the livestream at the following link:https://video.isilive.ca/trca/live.htmlMembers: Paul Ainslie, ChairDave Barton, Vice ChairStephen DaskoJoanne DiesPaula FletcherChris FonsecaLaura IsideanLinda JacksonParthi KandavelNick MantasSteve PellegriniAnthony Perruzza1.CALL TO ORDER 2.ACKNOWLEDGEMENT OF INDIGENOUS TERRITORY 3.DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF 4.MINUTES OF EXECUTIVE COMMITTEE MEETING #9/24 HELD ON NOVEMBER 8, 2024 Minutes Link5.DELEGATIONS 6.PRESENTATIONS 7.CORRESPONDENCE 8.SECTION I - ITEMS FOR BOARD OF DIRECTORS ACTION 8.1VENDOR OF RECORD ARRANGEMENT FOR SUPPLY AND DELIVERY OF CUSTODIAL AND JANITORIAL SUPPLIES, EQUIPMENT AND RELATED SERVICES 1.VENDOR OF RECORD ARRANGEMENT FOR SUPPLY AND DELIVERY OF CUSTODIAL AND JANITORIAL SUPPLIES, EQUIPMENT AND RELATED SERVICES.pdfAward of Request for Proposal (RFP) No. 10042522 for a Vendor of Record (VOR) arrangement for supply and delivery of custodial and janitorial supplies, equipment and related services.8.2REQUEST FOR TENDER FOR CHANNEL WORKS IN YELLOW CREEK NEAR HEATH STREET PROJECT 1.REQUEST FOR TENDER FOR CHANNEL WORKS IN YELLOW CREEK NEAR HEATH ST PROJECT.pdf2.ATTACHMENT 1 - PROJECT LOCATION MAP.pdfAward of Request for Tender (RFT) No. 10040951 for construction services to implement erosion control measures and supply all labour, supervision, equipment, testing, and materials, necessary to construct the Channel Works in Yellow Creek near Heath Street Project in the City of Toronto.8.3RFT 10040440 -THE MEADOWAY MULTI-USE TRAIL- IMPLEMENTATION OF SECTION 3, TORONTO 1.RFT 10040440 -THE MEADOWAY MULTI-USE TRAIL- IMPLEMENTATION OF SECTION 3, TORONTO.pdf2.Attachment 1 - The Meadoway, Section 3 – Project Implementation Map.pdf3.Attachment 2 - The Meadoway, Section 3 – General Project Area.pdfAward of Request for Tender (RFT) 10040440 - The Meadoway Multi-Use Trail - Implementation of Section 3. 9.SECTION II - ITEMS FOR EXECUTIVE COMMITTEE ACTION 9.1VENDOR OF RECORD ARRANGEMENT FOR SUPPLY AND DELIVERY OF NATIVE PLANT SEED 1.VENDOR OF RECORD ARRANGEMENT FOR SUPPLY AND DELIVERY OF NATIVE PLANT SEED.pdfAward of Request for Proposal (RFP) No. 10041763 for a Vendor of Record (VOR) arrangement for the supply and delivery of native plant seed.9.2DISPOSITION FOR PERMANENT EASEMENT TO CITY OF TORONTO 1.DISPOSITION FOR PERMANENT EASEMENT TO CITY OF TORONTO.pdf2.Attachment 1 Site plan City of Toronto-Humber River Outfall Easement.pdf3.Attachment 2 Orthophoto City of Toronto -Humber River Outfall Easement.pdfReceipt of a request from the City of Toronto, for a permanent easement on Toronto and Region Conservation Authority (TRCA) owned lands located west of Weston Road and north of Starview Lane, in the City of Toronto, required for the Humber River Outfall Replacement Project, Humber River watershed.9.3DISPOSITION TO REGIONAL MUNICIPALITY OF YORK FOR TELECOMMUNICATION 1.DISPOSITION TO REGIONAL MUNICIPALITY OF YORK FOR TELECOMMUNICATION.pdf2.Attachment 1 - Site Plan - 7060 Jane Street.pdf3.Attachment 2 - Orthoplan - 7060 Jane Street.pdfReceipt of a request from the Regional Municipality of York, for a permanent non-exclusive easement of Toronto and Region Conservation Authority (TRCA) owned lands located north of Steeles Avenue West and west of Jane Street, municipally known as 7060 Jane Street, in the City of Vaughan, Regional Municipality of York, required for cable conduit installation, Humber River watershed (CFN 71357).9.4REQUEST FOR EXTENSION OF CONTRACT 10035348 – ROSEDALE VALLEY ROAD MULTI USE TRAIL IMPROVEMENTS PROJECT 1.REQUEST FOR EXTENSION OF CONTRACT 10035348 – ROSEDALE VALLEY ROAD MULTI USE TRAIL IMPROVEMENTS PROJECT.pdf2.Attachment 1 Project Map Location; Rosedale Valley Drive MUT Existing Trail Alignment.pdfExtension of Contract 10035348 (Rosedale Valley Road Multi Use Trail Improvements Project) to approve an increase of $32,835.00 for additional engineering design work.10.SECTION III - ITEMS FOR THE INFORMATION OF THE BOARD 10.12024 YEAR-END FUNDING AND GRANTS PROGRAM UPDATE 1.2024 YEAR-END FUNDING AND GRANTS PROGRAM UPDATE.pdf2.Attachment 1 - 2024 Year-End Funding and Grants Program Update.pdfTo provide a year-end update to Toronto and Region Conservation Authority (TRCA)’s Board of Directors on the Funding and Grants Program and to highlight program successes as of December 31.10.22024 NINE MONTHS FINANCIAL REPORTS 1.2024 NINE MONTH FINANCIAL REPORT(1).pdf2.Attachment 1 2024 Nine Month Capital Expenditures(1).pdf3.Attachment 2 2024 Nine Month Capital Revenues(1).pdf4.Attachment 3 2024 Nine Month Operating Expenditures(1).pdf5.Attachment 4 2024 Nine Month Operating Revenues(1).pdf6.Attachment 5 2024 Nine Month Financial Report – Variance Explanations_.pdfReceipt of Toronto and Region Conservation Authority’s (TRCA) unaudited expenditures as of the end of the third quarter, September 30, 2024, for informational purposes.10.32024 Q4 COMMUNICATIONS, MARKETING AND EVENTS REPORT SUMMARY 1.2024 Q4 COMMUNICATIONS, MARKETING AND EVENTS REPORT SUMMARY.pdfInformation report regarding Toronto and Region Conservation Authority (TRCA) corporate media communication activities during the fourth quarter of 2024 (October 1 - December 31, 2024).11.SECTION IV - PERMITS ISSUED UNDER SECTION 28.1 OF THE CONSERVATION AUTHORITIES ACT 11.1STANDARD DELEGATED PERMITS FOR RECEIPT - STAFF APPROVED AND ISSUED - FEBRUARY 7, 2025 1.STANDARD DELEGATED PERMITS FOR RECEIPT - STAFF APPROVED AND ISSUED - FEBRUARY 7, 2025.pdfStandard Delegated Permits are processed by Development and Engineering Services Division staff, authorized by designated staff appointed as Authorized Signatories by the Board of Directors and received monthly by the Executive Committee. Permits categorized as Standard Delegated Permits are: standard, routine infrastructure works, emergency infrastructure works, minor works, and permits after the fact/resolution of violationsSTANDARD DELEGATED PERMITS FOR RECEIPT - STAFF APPROVED AND ISSUED (PAGE 73)PERMISSION FOR ROUTINE INFRASTRUCTURE WORKS FOR RECEIPT - STAFF APPROVED AND ISSUED (PAGE 155)PERMITS AFTER THE FACT/RESOLUTION OF VIOLATIONS FOR RECEIPT - STAFF APPROVED AND ISSUED (PAGE 180)12.CLOSED SESSION 12.12024 COMPREHENSIVE COMPENSATION BENCHMARKING AND TOTAL REWARDS REVIEW Pursuant to Section C.4.(2)(d) of the TRCA Board of Directors Administrative By-Law, as the subject matter consists of labour relations or employee negotiations.13.NEW BUSINESS NEXT MEETING OF THE EXECUTIVE COMMITTEE #2/25 TO BE HELD ON MARCH 7, 2025 AT 9:30 A.M. VIA VIDEO CONFERENCE John MacKenzie, Chief Executive Officer /jh14.ADJOURNMENT No Item Selected This item has no attachments.1.VENDOR OF RECORD ARRANGEMENT FOR SUPPLY AND DELIVERY OF CUSTODIAL AND JANITORIAL SUPPLIES, EQUIPMENT AND RELATED SERVICES.pdf1.VENDOR OF RECORD ARRANGEMENT FOR SUPPLY AND DELIVERY OF NATIVE PLANT SEED.pdf1.REQUEST FOR TENDER FOR CHANNEL WORKS IN YELLOW CREEK NEAR HEATH ST PROJECT.pdf2.ATTACHMENT 1 - PROJECT LOCATION MAP.pdf1.RFT 10040440 -THE MEADOWAY MULTI-USE TRAIL- IMPLEMENTATION OF SECTION 3, TORONTO.pdf2.Attachment 1 - The Meadoway, Section 3 – Project Implementation Map.pdf3.Attachment 2 - The Meadoway, Section 3 – General Project Area.pdf1.2024 YEAR-END FUNDING AND GRANTS PROGRAM UPDATE.pdf2.Attachment 1 - 2024 Year-End Funding and Grants Program Update.pdf1.2024 NINE MONTH FINANCIAL REPORT(1).pdf2.Attachment 1 2024 Nine Month Capital Expenditures(1).pdf3.Attachment 2 2024 Nine Month Capital Revenues(1).pdf4.Attachment 3 2024 Nine Month Operating Expenditures(1).pdf5.Attachment 4 2024 Nine Month Operating Revenues(1).pdf6.Attachment 5 2024 Nine Month Financial Report – Variance Explanations_.pdf1.STANDARD DELEGATED PERMITS FOR RECEIPT - STAFF APPROVED AND ISSUED - FEBRUARY 7, 2025.pdf1.DISPOSITION TO REGIONAL MUNICIPALITY OF YORK FOR TELECOMMUNICATION.pdf2.Attachment 1 - Site Plan - 7060 Jane Street.pdf3.Attachment 2 - Orthoplan - 7060 Jane Street.pdf1.2024 Q4 COMMUNICATIONS, MARKETING AND EVENTS REPORT SUMMARY.pdf1.DISPOSITION FOR PERMANENT EASEMENT TO CITY OF TORONTO.pdf2.Attachment 1 Site plan City of Toronto-Humber River Outfall Easement.pdf3.Attachment 2 Orthophoto City of Toronto -Humber River Outfall Easement.pdf1.REQUEST FOR EXTENSION OF CONTRACT 10035348 – ROSEDALE VALLEY ROAD MULTI USE TRAIL IMPROVEMENTS PROJECT.pdf2.Attachment 1 Project Map Location; Rosedale Valley Drive MUT Existing Trail Alignment.pdf