Board of Directors Meeting
Revised Agenda

The meeting will be conducted via a video conference
Members of the public may view the livestream at the following link:
https://video.isilive.ca/trca/live.htm

-
HEAD OFFICE, 101 EXCHANGE AVENUE, VAUGHAN

1.
ACKNOWLEDGEMENT OF INDIGENOUS TERRITORY

 

2.
DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF

 

3.
MINUTES OF MEETING #5/22, HELD ON JUNE 24, 2022

 

Minutes Link


(June 24, 2022 Closed Session minutes will be circulated to Board Members separately)

4.
DELEGATIONS

 

5.
PRESENTATIONS

 

6.
CORRESPONDENCE

 

 


 

7.
SECTION I - ITEMS FOR BOARD OF DIRECTORS ACTION

 

7.1
PEEL ZERO EMISSIONS VEHICLE STRATEGY ENDORSEMENT

This item has attachments. 
1.PEEL ZERO EMISSIONS VEHICLE STRATEGY ENDORSEMENT.pdf
2.Attachment 1 Peel Zero Emission Vehicle Strategy.pdf

Endorsement of and direction for implementing the Peel Zero Emissions Vehicle (ZEV) Strategy, a major deliverable of the Low Carbon Communities strategic priority of the Peel Climate Change Partnership (PCCP)

7.2
ENDORSEMENT OF MINUMUM ACCESS STANDARDS

This item has attachments. 
1.ENDORSEMENT OF MINUMUM ACCESS STANDARDS.pdf

Endorsement of minimum standards for student access to out-of-classroom learning related to natural science, conservation and the environment, as recommended by the Natural Science and Education Committee (NSEC)

7.3
REVISED REGIONAL WATERSHED ALLIANCE (RWA) MEMBERSHIP COMPOSITION

This item has attachments. 
1.REVISED REGIONAL WATERSHED ALLIANCE (RWA) MEMBERSHIP COMPOSITION.pdf
2.ATTACHMENT 1- REGIONAL WATERSHED ALLIANCE TERMS OF REFERENCE(SEPTEMBER 23 2022).pdf

To propose and discuss a revised membership composition for the 2023-2025 term of the Regional Watershed Alliance (RWA)

7.4
UPDATE AND PROGRESS REPORT ON MUNICIPAL MEMORANDUMS OF UNDERSTANDING

This item has attachments. 
1.UPDATE AND PROGRESS REPORT ON MUNICIPAL MEMORANDUMS OF UNDERSTANDING.pdf
2.Attachment 1 - Municipal MOU Status Progress Table (September 23, 2022).pdf
3.Attachment 2-Template Participating Municipality MOU.pdf
4.Attachment 3-Template Partner Municipality MOU.pdf

To provide an update to the Board of Directors on work underway to update and develop new Memorandums of Understanding (MOUs) and other agreements with participating and partner municipalities in the context of the updated Conservation Authorities Act (CA Act) and regulations, and to obtain Board approval of the second progress report on this work, as required under O.Reg. 687/21, Transition Plans and Agreements for Programs and Services Under Section 21.1.2 of the Act under the Conservation Authorities Act ("Transition Regulation") and to be submitted to the Province

7.5
REQUEST FOR DELEGATED AUTHORITY

This item has attachments. 
1.REQUEST FOR DELEGATED AUTHORITY .pdf

Staff request to Toronto and Region Conservation Authority’s (TRCA) Board of Directors for perennial delegated authority to the Chief Executive Officer (CEO) during July, August and December for planned breaks and September, October, and November during years of municipal elections, if TRCA’s Board of Directors is unable to reach quorum during this additional period


 


 


 






 

8.
SECTION III - ITEMS FOR THE INFORMATION OF THE BOARD

 

8.1
ANNUAL CAPITAL PLAN FOR ADMINISTRATIVE BUILDINGS & PUBLIC FACILITIES

This item has attachments. 
1.ANNUAL CAPITAL PLAN FOR ADMINISTRATIVE BUILDINGS AND PUBLIC FACILITIES.pdf
2.ATTACHMENT 1 - GROSS EXPENDITURES FOR 2024 AND 10-YEAR CAPITAL PLAN.pdf
3.ATTACHMENT 2 - GROSS EXPENDITURES FOR 2024 INCLUSIVE OF PRIOR YEAR ING PRIOR YEAR (2023) SOGR BACKLOG.pdf
4.ATTACHMENT 3 - 10-YEAR CAPITAL PLAN - AVERAGE ANNUAL GROSS EXPENDITURES POST 2024.pdf

Business continuity and provision of critical services by developing long-term financial planning and essential maintenance decision-making framework for administrative buildings and public facilities

8.2
2021 SUMMARY OF PROCUREMENTS REPORT

This item has attachments. 
1.2021 SUMMARY OF PROCUREMENTS REPORT.pdf
2.Attachment 1 – Summary of Procurements .pdf
3.Attachment 2 - Contract Revisions .pdf
4.Attachment 3 - Contingency Summary.pdf

Receipt of the 2021 Summary of Procurements Report approved by the Chief Executive Officer (CEO) or Designate, Executive Committee, or the Board of Directors

8.3
UPDATE ON PROCUREMENTS APPROVED UNDER DELEGATED AUTHORITY

This item has attachments. 
1.UPDATE ON PROCUREMENTS APPROVED UNDER DELEGATED AUTHORITY.pdf

Report back to on time sensitive procurements approved by the Chief Executive Officer under delegated authority over the “summer recess” to ensure business continuity including support for municipal and partner supported programs and projects

9.
MATERIAL FROM EXECUTIVE COMMITTEE MEETING

 

9.1
SECTION I - ITEMS FOR BOARD OF DIRCTORS ACTION

 

9.1.1
LEASE RENEWAL - JESUITS OF CANADA

 

Approval of Jesuits of Canada lease renewal on Toronto and Region Conservation Authority (TRCA) owned land located east of Liverpool Road and south of Rigby Drive, in the City of Pickering, Regional Municipality of Durham, Duffins Creek watershed and Frenchman’s Bay watershed (CFN 22118)


(Link to report, excluding appendices: Executive Committee Res.#B63/22)
PDF Page 10/255

9.1.2
LEASE RENEWAL - WOODBRIDGE LION'S CLUB

 

To seek approval for Woodbridge Lion’s Club lease renewal on Toronto and Region Conservation Authority (TRCA)-owned land, located east of Langstaff Road and north of Meeting House Road, municipally known as 200 Clarence Street, in the City of Vaughan, Regional Municipality of York, Humber River watershed (CFN 24259)


(Link to report, excluding appendices: Executive Committee RES.#B64/22)
PDF Page 14/255

9.1.3
LAND LEASE RENEWAL - DAVID M. STONE

 

Approve land lease renewal with David M. Stone on Toronto and Region Conservation Authority-owned (TRCA) land, located east of Park Crescent and south of Surf Avenue, in the City of Pickering, Regional Municipality of Durham, Lake Ontario Waterfront (CFN 37383) 


(Link to report, excluding appendices: Executive Committee RES.#B65/22)
PDF Page 19/255

9.1.4
DONATION OF LAND 5318 OLD BROCK ROAD, CITY OF PICKERING

 

Donation of a parcel of land located west of Old Brock Road and southwest of Uxbridge Pickering Townline Road, municipally known as 5318 Old Brock Road, in the City of Pickering, Regional Municipality of Durham, under the “Greenspace Acquisition Project for 2021-2030,” Flood Plain and Conservation Component, Duffin Creek Watershed (CFN 67512)


(Link to report, excluding appendices: Executive Committee RES.#B66/22)
PDF Page 23/255

9.1.5
ACQUISITION FROM 8831467 CANADA LIMITED, CITY OF PICKERING

 

Acquisition of property located east of Altona Road and south of Sheppard Avenue, municipally known as 1421 Rougemount Drive, in the City of Pickering, Regional Municipality of Durham, under the “Greenlands Acquisition Project for 2021-2030,” Flood Plain and Conservation Component, Petticoat Creek watershed (CFN 67636)


(Link to report, excluding appendices: Executive Committee RES.#B67/22)
PDF Page 28/255

9.1.6
2022 MID-YEAR GRANT PROGRAM UPDATE

 

To provide a mid-year update to Toronto and Region Conservation Authority’s (TRCA) Board of Directors on the Funding and Grants program and to highlight program successes as of July 31, 2022


(Link to report, excluding appendices: Executive Committee RES.#B68/22)
PDF Page 32/255

9.1.7
2022 UPDATES TO ADMINISTRATIVE BY-LAW

 

Requesting approval of proposed amendments to the Toronto and Region Conservation Authority (TRCA) Board of Directors Administrative By-Law, which address participation by electronic means for hybrid meetings, updates to the Hearing Guidelines, updates to address Conservation Authority Act (CA Act) amendments and regulations and additional housekeeping items


(Link to report, excluding appendices: Executive Committee RES.#B69/22)
PDF Page 39/255

9.1.8
NAMING OF THE DAVE BARROW CENTRE FOR CONSERVATION

 

To recognize the long-standing service of Mayor David Barrow on Toronto and Region Conservation Authority’s (TRCA) Board of Directors including his efforts on acquiring the Swan Lake property by renaming the Swan Lake Centre in Richmond Hill to the Dave Barrow Centre for Conservation 


(Link to report: Executive Committee RES.#B70/22)
PDF Page 114/255

9.2
SECTION II - ITEMS FOR EXECUTIVE COMMITTEE ACTION (FOR THE INFORMATION OF THE BOARD)

 

9.2.1
VENDOR OF RECORD FOR CUSTODIAL SUPPLIES AND EQUIPMENT CONTRACT EXTENSION

 

Extension of Contract No. 10033374 (Ontario Education Collaborative Marketplace (OECM) Master Agreement #2018-297-01) for a Vendor of Record (VOR) arrangement for Custodial Supplies and Equipment


(Link to report: Executive Committee RES.#B71/22)
PDF Page 118/255

9.3
SECTION III - ITEMS FOR THE INFORMATION OF THE BOARD

 

9.3.1
2022 INSURANCE PROGRAM UPDATE

 

Report summarizing Toronto and Region Conservation Authority’s (TRCA) Insurance and Surety Programs


(Link to report, excluding appendices: Executive Committee RES.#B72/22)
PDF Page 120/255

9.3.2
2022 RISK PROGRAM UPDATE

 

Update on Toronto and Region Conservation Authority’s (TRCA) Risk Management Program


(Link to report: Executive Committee RES.#B73/22)
PDF Page 125/255

9.4
SECTION IV - ONTARIO REGULATION 166/06, AS AMENDED

 

9.4.1
TOWN OF CALEDON

 

THE GORE ROAD, FROM PATTERSON SIDE ROAD TO FINNERTY SIDE ROAD

The purpose is to undertake road reconstruction including improved vertical and horizontal alignments, wider shoulders for the benefit of pedestrians, cyclists and motorists and replacement of 10 culverts on The Gore Road, between Patterson Side Road and Finnerty Side Road, in the Town of Caledon


(Link to report: Executive Committee RES.#B74/22)
PDF Page 129/255

9.4.2
TOWN OF CALEDON

 

THE GORE ROAD FROM FINNERTY SIDE ROAD TO HIGHWAY 9


The purpose is to undertake road reconstruction including improved vertical and horizontal alignments, wider shoulders for the benefit of pedestrians, cyclists and motorists and replacement of 4 culverts on The Gore Road between Finnerty Side Road and Highway 9, in the Town of Caledon


(Link to report: Executive Committee RES.#B75/22)
PDF Page 135/255

9.4.3
UPDATE ON DELEGATED MAJOR PERMITS – JULY AND AUGUST 2022

 

Toronto and Region Conservation Authority (TRCA) staff are required to report back on any major permits issued through the approved delegated process during the months of July and August 2022


(Link to report, excluding appendices: Executive Committee RES.#B76/22)
PDF Page 141/255

9.4.4
STANDARD DELEGATED PERMITS FOR RECEIPT - STAFF APPROVED AND ISSUED

 

Receipt of permits pursuant to Ontario Regulation 166/06, as amended, for applications under item 10.4 which were received at the September 9, 2022 Executive Committee Meeting


(Link to report: Executive Committee RES.#B77/22)
PDF Page 151/255

9.5
SEPTEMBER 9, 2022 EXECUTIVE MEETING CLOSED SESSION ITEMS

 

9.5.1
2022 LITIGATION SUMMARY

 

Pursuant to Section C.4.(e) of the TRCA Board of Directors Administrative By-Law, as the subject matter consists of litigation or potential litigation, affecting TRCA


Executive Committee RES.#B78/22


(Confidential report will be circulated to Board Members separately)

10.
CLOSED SESSION

 

10.1
TORONTO AND REGION CONSERVATION AUTHORITY 'S (TRCA) NEW ADMINISTRATIVE BUILDING PROJECT UPDATE

 

Pursuant to Section C.4.(e) of the TRCA Board of Directors Administrative By-Law, as the subject matter consists of litigation or potential litigation, affecting TRCA


(Closed session reports will be circulated to Board Members separately)

11.
NEW BUSINESS

 

NEXT MEETING OF THE BOARD OF DIRECTORS #7/22, TO BE HELD ON OCTOBER 28, 2022 AT 9:30 A.M. VIA VIDEO CONFERENCE

John MacKenzie, Chief Executive Officer
 
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