Board of Directors Meeting
Agenda

-
The meeting will be conducted via a video conference
Members of the public may view the livestream at the following link:
https://video.isilive.ca/trca/live.html

1.
CALL TO ORDER

 

2.
ACKNOWLEDGEMENT OF INDIGENOUS TERRITORY

 

3.
DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF

 

4.
MINUTES OF THE TRCA BOARD OF DIRECTORS MEETING #4/25, HELD ON APRIL 25, 2025

 

5.
DELEGATIONS

 

6.
PRESENTATIONS

 

7.
CORRESPONDENCE

 

8.
SECTION I - ITEMS FOR BOARD OF DIRECTORS ACTION

 

8.1
2025 UPDATES TO TRCA'S BOARD OF DIRECTORS ADMINISTRATIVE BY-LAW

This item has attachments. 
1.2025 UPDATES TO TRCA'S BOARD OF DIRECTORS ADMINISTRATIVE BY-LAW.pdf

Approval of proposed amendments to the Toronto and Region Conservation Authority (TRCA) Board of Directors Administrative By-Law, which address administrative updates, including the removal of TRCA’s Hearing Rules as an attachment in exchange for a stand alone Model Hearing Guidelines document endorsed by Conservation Ontario (CO) and the Ministry of Natural Resources (MNR), and other updates to address Conservation Authority Act (CA Act) amendments and regulations. 

8.2
DISPOSITION OF PERMANENT EASEMENT TO NOBLETON 2715 DEVELOPMENTS LIMITED AND KING TOWNSHIP FOR A SANITARY SEWER (CFN 71362)

This item has attachments. 
1.DISPOSITION OF PERMANENT EASEMENT TO NOBLETON 2715 DEVELOPMENTS LIMITED AND KING TOWNSHIP FOR A SANITARY SEWER.pdf
2.Attachment 1 – Site Plan - North of Paradise Valley Trail and west of Samson Trail.pdf
3.Attachment 2 – Orthoplan - North of Paradise Valley Trail and west of Samson Trail.pdf

Receipt of a request from Nobleton 2715 Developments Limited and King Township, for a permanent easement for a sanitary sewer on Toronto and Region Conservation Authority (TRCA) owned lands located north of Paradise Valley Trail  and west of Samson Trail (closest major intersection southwest of  15th Sideroad and Hwy 27), in the Township of King, Regional Municipality of York, Humber River watershed (CFN 71362).

8.3
DISPOSITION FOR PERMANENT EASEMENT TO CITY OF PICKERING (CFN 71379)

This item has attachments. 
1.DISPOSITION FOR PERMANENT EASEMENT TO CITY OF PICKERING (CFN 71379).pdf
2.Attachment 1 Site Plan - north of Finch Avenue and east of Brock Road, City of Pickering.pdf
3.Attachment 2 Othophoto - north of Finch Avenue and east of Brock Road, City of Pickering.pdf

Receipt of a request from the City of Pickering, for a permanent easement of Toronto and Region Conservation Authority (TRCA) owned lands located north of Finch Avenue and east of Brock Road, in the City of Pickering, Regional Municipality of Durham, required for existing Stormwater outfall south of Saffron Drive for the Kindwin Subdivision in Duffins Precinct, Duffins Creek watershed (CFN 71379).

8.4
DISPOSITION TO CITY OF BRAMPTON (CFN 71378)

This item has attachments. 
1.DISPOSITION TO CITY OF BRAMPTON (CFN 71378).pdf
2.Attachment 1 Site Plan - north of Church Street East and west of Ken Whillans Drive.pdf
3.Attachment 2 Orthophoto - north of Church Street East and west of Ken Whillans Drive.pdf

Receipt of a request from the City of Brampton, for a conveyance of Toronto and Region Conservation Authority (TRCA) owned lands located north of Church Street East and west of Ken Whillans Drive, in the City of Brampton, Regional Municipality of Peel, required for Downtown Brampton Flood Protection Project, Etobicoke Creek watershed (CFN 71378).

8.5
ADDITIONAL SCOPE OF WORK FOR CONTRACT 10042329 HEATH TO SIMPSON DREDGING AND RESTORATION PROJECT, CITY OF BRAMPTON

This item has attachments. 
1.ADDITIONAL SCOPE OF WORK FOR CONTRACT 10042329 HEATH TO SIMPSON DREDGING AND RESTORATION PROJECT, CITY OF BRAMPTON .pdf
2.Attachment 1 - Heath to Simpson Location Map.pdf

Award of Request for Tender (RFT) No. 10042329 to Hohol Enterprises One Limited (“Hohol”) requires additional scope of work for the supply of all labour, equipment and materials necessary to implement dredging and restoration works for an additional ditch adjacent to the Heath to Simpson Dredging and Restoration Project, City of Brampton.

8.6
VENDORS OF RECORD FOR SUPPLY AND DELIVERY OF VARIOUS AGGREGATES

This item has attachments. 
1.VENDORS OF RECORD FOR SUPPLY AND DELIVERY OF VARIOUS AGGREGATES.pdf

Award of Request for Proposal (RFP) No. 10042823 for a Vendor of Record (VOR) arrangement for supply and delivery of various aggregates to TRCA projects.

8.7
REQUEST FOR TENDER FOR ASPHALT PAVING AT THE JIM TOVEY LAKEVIEW WATERFRONT CONSERVATION AREA

This item has attachments. 
1.REQUEST FOR TENDER FOR ASPHALT PAVING AT THE JIM TOVEY LAKEVIEW WATERFRONT CONSERVATION AREA.pdf
2._Attachment 1 Site Location Map - Asphalt Paving - Jim Tovey Lakeview Waterfront Conservation Area.pdf

Award of Request for Tender (RFT) No. 10042572 for asphalt paving at the Jim Tovey Lakeview Waterfront Conservation Area in Mississauga.

8.8
REQUEST FOR QUOTATION FOR THE SUPPLY, DELIVERY, AND LICENSING OF CLASS 3 TRUCKS

This item has attachments. 
1.REQUEST FOR QUOTATION FOR THE SUPPLY, DELIVERY, AND LICENSING OF CLASS 3 TRUCKS.pdf

Award of Request for Quotation (RFQ) No. 10042719 for the supply, delivery, and licensing of Class 3 Trucks.

8.9
REQUEST FOR TENDER FOR TOMMY THOMPSON PARK NEW 2.4KV HYDRO SERVICE CONNECTION TO NATURE CENTRE

This item has attachments. 
1.REQUEST FOR TENDER FOR TOMMY THOMPSON PARK NEW 2.4KV HYDRO SERVICE CONNECTION TO NATURE CENTRE.pdf
2.Attachment 1 Tommy Thompson Hydroline Ortho.pdf

Award of Request for Tender (RFT) No. 10042594 for the supply of labour, equipment, and materials to install a new hydro service for the Tommy Thompson Park Nature Centre.

8.10
REQUEST FOR PROPOSAL FOR PARKS AND EDUCATION CUSTOMER MANAGEMENT SYSTEM

This item has attachments. 
1.REQUEST FOR PROPOSAL FOR PARKS AND EDUCATION CUSTOMER MANAGEMENT SYSTEM.pdf

Award of Request for Proposal (RFP) No. 10042322 for modernizing Toronto and Region Conservation Authority’s (TRCA) customer management and service delivery for public-facing services at TRCA parks, trails, education and events programming.

8.11
FINANCIAL SYSTEM MODERNIZATION PROJECT FINANCIAL PLAN

This item has attachments. 
1.FINANCIAL SYSTEM MODERNIZATION PROJECT FINANCIAL PLAN.pdf

To provide information to the Board of Directors regarding the proposed financial plan to support the Financial Systems Modernization Project.

8.12
REQUEST TO AMEND THE AWARDED CONTRACT VALUE FOR CONSTRUCTION OF MORNINGSIDE LEGACY PROJECT - STATION 1

This item has attachments. 
1.REQUEST TO AMEND THE AWARDED CONTRACT VALUE FOR CONSTRUCTION OF MORNINGSIDE LEGACY PROJECT - STATION 1.pdf
2.Attachment 1-Morningside Legacy Project Station 1 Planting Plan.pdf

Award of Request for Tender (RFT) No. 10041714 for the construction of Morningside Legacy Project – Station 1 was approved in October 2024 in the amount of $175,846.98 (excluding HST) per TRCA’s Procurement Policy and Expense Authorization. Approval is required to amend Contract No.10041714 to Hawkins Contracting Services Limited in the amount of $270,216.36, plus applicable taxes.

8.13
TRCA RESIDENTIAL PORTFOLIO RATIONALIZATION STRATEGY

This item has attachments. 
1.TRCA RESIDENTIAL PORTFOLIO RATIONALIZATION STRATEGY(1).pdf
2.Attachment 1 - Residential - Toronto(1).pdf
3.Attachment 2- Residential - Toronto - Ortho(1).pdf
4.Attachment 3 - Residential - York(1).pdf
5.Attachment 4 - Residential - York - Ortho(1).pdf
6.Attachment 5 - Residential - Peel(1).pdf
7.Attachment 6 - Residential - Peel - Ortho(1).pdf
8.Attachment 7 - Residential - Durham(1).pdf
9.Attachment 8 - Residential - Durham - Ortho(1).pdf

Updated overview of Toronto and Region Conservation Authority’s (TRCA) residential dwelling real estate portfolio and proposed go forward strategy to conduct additional due diligence involving internal divisions and partners towards re-use and rationalization of potentially surplus residential dwellings in the most effective and efficient manner within the context of O. Reg. 686/21: Mandatory Programs and Services (O. Reg. 686/21).

8.14
REQUEST FOR PURCHASE ORDER INCREASE TO ENABLE CONTRACT EXTENSION FOR END-USER COMPUTING DEVICES AND SERVICES

This item has attachments. 
1.CONTRACT EXTENSION FOR END-USER COMPUTING DEVICES AND SERVICES.pdf

Request to increase Purchase Order (PO) amount for Vendor of Record (VOR) agreement #10003898 to address increasing costs beyond the existing contract in support of the refresh program for end user devices and the supply of technology services.

9.
SECTION III - ITEMS FOR THE INFORMATION OF THE BOARD

 

9.1
2025 CITY OF TORONTO BOARD OF DIRECTORS RESIGNATION AND UPDATE ON VACANCIES

This item has attachments. 
1.2025 CITY OF TORONTO BOARD OF DIRECTORS RESIGNATION AND UPDATE ON VACANCIES.pdf
2.ATTACHMENT 1 TRCA - Councillor McKelvie Resignation.pdf

Receipt of resignation from City of Toronto Councillor on Toronto and Region Conservation Authority’s (TRCA) Board of Directors and update on vacancies.

10.
MATERIAL FROM EXECUTIVE COMMITTEE MEETING

 

10.1
SECTION I - ITEMS FOR BOARD OF DIRECTORS ACTION

 

10.1.1
MEMORANDUM OF UNDERSTANDING FOR CYBERSECURITY MANDATE OF THE CITY OF TORONTO

 

Seek approval of a Memorandum of Understanding (MOU) between Toronto and Region Conservation Authority (TRCA) and the City of Toronto (the City) in response to Toronto City Council’s decision to expand the mandate of the Chief Information Security Office (CISO). The MOU will establish the terms and conditions of a collaboration between the two organizations in working towards common cybersecurity goals.


(Link to report excluding appendices: Executive Committee RES.#B 18/25)


PDF Page 10/142

10.2
SECTION II - ITEMS FOR EXECUTIVE COMMITTEE ACTION

 

10.2.1
DISPOSITION TO METROLINX FOR THE FINCH WEST LIGHT RAIL TRANSIT (FWLRT) PROJECT (CFN 71368)

 

Conveyance of land to address a request from Metrolinx for fee simple conveyance of Toronto and Region Conservation Authority-owned (TRCA) land located 205 Humber College Blvd, Etobicoke, ON M9W 5L7 43.729105, -79.60163 (CFN 71368).


(Link to report excluding appendices: Executive Committee RES.#B 19/25)


PDF Page 26/142

10.2.2
DISPOSITION OF PERMANENT EASEMENT TO THE CITY OF TORONTO FOR TORONTO RAVINE SEWER REPLACEMENT PROJECT (CFN 71373)

 

Receipt of a request from the City of Toronto, for a permanent easement on Toronto and Region Conservation Authority (TRCA) owned lands located south of St. Clair Avenue East and Woodbine Heights Boulevard intersection, in the City of Toronto, required for Toronto Ravine Sewer Replacement Project, Don River watershed (CFN 71373).


(Link to report excluding appendices: Executive Committee RES.#B 20/25)


PDF Page 31/142

10.2.3
METROLINX LAND REQUIREMENTS ON TRCA PROPERTY FOR EGLINTON CROSSTOWN WEST EXTENSION (CFN 71381)

 

Settlement of compensation for Toronto and Region Conservation Authority (TRCA) lands required for the construction of the Eglinton Crosstown West Extension (ECWE) project, located west of Jane Street, north of Eglinton Avenue West and east of Emmet Avenue.


(Link to report excluding appendices: Executive Committee RES.#B 21/25)


PDF Page 37/142

10.2.4
REQUEST FOR A RELEASE OF CONSERVATION EASEMENT AT 50 LAKE FOREST DRIVE, RICHMOND HILL, REGIONAL MUNICPALITY OF YORK (CFN 71367)

 

Request from owner of the property at 50 Lake Forest Drive to free the property title from a TRCA easement and a restrictive covenant in order to pursue development of the vacant portions of the property with another single-family dwelling. Pursuant to Sections 4.2 and 4.3 of the Conservation Land Act, Conservation Authorities require the consent of the Minister for the release of the easement and discharge of a restrictive covenant.


(Link to report excluding appendices: Executive Committee RES.#B 22/25)


PDF Page 48/142

10.2.5
REQUEST FOR TENDER OF GENERAL CONTRACTORS FOR EAST HUMBER RIVER BANK STABILIZATION PROJECT

 

Award of Request for Tender (RFT) No. 10042488 for the East Humber River Bank Stabilization Project.


(Link to report excluding appendices: Executive Committee RES.#B 23/25)


PDF Page 54/142

10.3
SECTION III - ITEMS FOR THE INFORMATION OF THE BOARD

 

10.3.1
Q1 COMMUNICATIONS, MARKETING, AND EVENTS REPORT SUMMARY (JANUARY 1 - MARCH 31, 2025)

 

Information report regarding Toronto and Region Conservation Authority (TRCA) corporate media communication activities during the first quarter of 2025 (January 1 - March 31, 2025).


(Link to report excluding appendices: Executive Committee RES.#B 24/25)


PDF Page 59/142

10.3.2
2025 THREE MONTH FINANCIAL REPORT

 

Receipt of Toronto and Region Conservation Authority’s (TRCA) unaudited expenditures as of the end of the first quarter, March 31st, 2025, for informational purposes.


(Link to report excluding appendices: Executive Committee RES.#B 25/25)


PDF Page 74/142

10.4
SECTION IV - PERMITS ISSUED UNDER SECTION 28.1 OF THE CONSERVATION AUTHORITIES ACT

 

Standard Delegated Permits are processed by Development and Engineering Services Division staff, authorized by designated staff appointed as Authorized Signatories by the Board of Directors and received monthly by the Executive Committee. Permits categorized as Standard Delegated Permits are: standard, routine infrastructure works, emergency infrastructure works, minor works, and permits after the fact/resolution of violations.


STANDARD DELEGATED PERMITS FOR RECEIPT – STAFF APPROVED AND ISSUED (Page 81) 


PERMISSION FOR ROUTINE INFRASTRUCTURE WORKS FOR RECEIPT – STAFF APPROVED AND ISSUED (Page 118) 


PERMITS AFTER THE FACT / RESOLUTION OF VIOLATIONS FOR RECEIPT – STAFF APPROVED AND ISSUED (Page 139) 


(Link to report excluding appendices: Executive Committee RES.#B 26/25)


PDF Page 80/142

10.5
EXECUTIVE MEETING CLOSED SESSION ITEMS

 

11.
CLOSED SESSION

 

11.1
MANAGEMENT OF PETTICOAT CREEK CONSERVATION PARK

 

Pursuant to Section C.4.(2)(l) of the TRCA Board of Directors Administrative By-Law, as the subject matter relates to a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of TRCA.

12.
NEW BUSINESS

 

NEXT MEETING OF THE BOARD OF DIRECTORS #6/25, TO BE HELD ON JUNE 27, 2025 AT 9:30 AM VIA VIDEOCONFERENCE

John MacKenzie, Chief Executive Officer
 
/jh

13.
ADJOURNMENT

 
No Item Selected