Meeting #:
Date:
-
Location:
The meeting will be conducted via a video conference
Members of the public may view the livestream at the following link:
https://video.isilive.ca/trca/live.html
PRESENT
  • Dave Barton, Vice Chair
  • Kevin Ashe
  • Navjit Kaur Brar
  • Paula Fletcher
  • Chris Fonseca
  • Xiao Han
  • Linda Jackson
  • Maria Kelleher
  • Jamaal Myers
  • Steve Pellegrini
  • Anthony Perruzza
  • Mario Russo
  • Don Sinclair
  • David West
ABSENT
  • Paul Ainslie, Chair
  • Jon Burnside
  • Shelley Carroll
  • Mike Colle
  • Stephen Dasko
  • Joanne Dies
  • Hugo Kroon
  • Joe Li
  • Josh Matlow
  • Amber Morley
  • Basudeb Mukherjee
  • Rowena Santos
  • Dianne Saxe
  • Connie Tang

1.
CALL TO ORDER

 

Board of Directors Meeting #5/23 was held via videoconference, on Friday, May 26, 2023. The Vice Chair, Dave Barton, called the meeting to order at 9:36 a.m.

2.
ACKNOWLEDGEMENT OF INDIGENOUS TERRITORY

 

The Vice Chair recited the Acknowledgement of Indigenous Territory.

3.
DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF

 

None. 

4.
MINUTES OF THE TRCA BOARD OF DIRECTORS MEETING #4/23, HELD ON APRIL 28, 2023

 
  • RES.#A92/23
    Moved By:Navjit Kaur Brar
    Seconded By:Linda Jackson

    THAT the Minutes of the Board of Directors Meeting #4/23, held on April 28, 2023, be approved.



    Carried

5.
DELEGATIONS

 

None.

6.
PRESENTATIONS

 

None.

7.
CORRESPONDENCE

 

None.

8.
SECTION I - ITEMS FOR BOARD OF DIRECTORS ACTION

 

8.1
REQUEST FOR TENDER FOR SUPPLY AND DELIVERY OF COBBLE STONE FOR JIM TOVEY LAKEVIEW CONSERVATION AREA - CELL 3 BEACH

This item has attachments. 
1.REQUEST FOR TENDER FOR SUPPLY AND DELIVERY OF COBBLE STONE FOR JIM TOVEY LAKEVIEW CONSERVATION AREA - CELL 3 BEACH .pdf
2.Attachment 1- Monthly Progress Update January 2023 .pdf
  • RES.#A93/23
    Moved By:Steve Pellegrini
    Seconded By:Kevin Ashe

    WHEREAS Toronto and Region Conservation Authority (TRCA) is engaged in a project that requires supply and delivery of various aggregates;

    AND WHEREAS TRCA solicited tenders through a publicly advertised process;

    THEREFORE, IT IS RECOMMENDED THAT RFT No. 10039057 for supply and delivery of 2,900 tonnes of 75-125mm cobble stone, be awarded to Glenn Windrem Trucking at a total cost not to exceed $ 147,465, plus applicable taxes, to be expended as authorized by TRCA staff;

    THAT TRCA staff be authorized to approve additional expenditures to a maximum of $14,747 (approximately 10% of the project cost), plus applicable taxes, in excess of the contract cost as a contingency allowance if deemed necessary;

    THAT Request for Tender (RFT) No. 10039061 for supply and delivery of 12,700 tonnes of 100-200mm cobble stone, be awarded to Gott Natural Stone '99 Inc. at a total cost not to exceed $ 671,449, plus applicable taxes, to be expended as authorized by TRCA staff;

    THAT TRCA staff be authorized to approve additional expenditures to a maximum of $67,145 (approximately 10% of the project cost), plus applicable taxes, in excess of the contract cost as a contingency allowance if deemed necessary;

    THAT should TRCA staff be unable to negotiate a contract with the above-mentioned proponent, staff be authorized to enter into and conclude contract negotiations with other Proponents that submitted quotations, beginning with the next lowest bid meeting TRCA specifications;

    AND FURTHER THAT authorized TRCA officials be directed to take whatever action may be required to implement the contract, including the obtaining of necessary approvals and the signing and execution of any documents.



    Carried

8.2
REQUEST FOR PROPOSAL FOR DESIGN-BUILD SERVICES FOR TOPCLIFF AVENUE EROSION CONTROL AND SLOPE STABILIZATION PROJECT

This item has attachments. 
1.REQUEST FOR PROPOSAL FOR DESIGN-BUILD SERVICES FOR TOPCLIFF AVENUE EROSION CONTROL AND SLOPE STABILIZATION PROJECT .pdf
2.Attachment 1 - Project Location Map.pdf
  • RES.#A94/23
    Moved By:Steve Pellegrini
    Seconded By:Kevin Ashe

    WHEREAS Toronto and Region Conservation Authority (TRCA) is engaged in a project that requires a slope stabilization and channel erosion control solution which will provide long term protection to four (4) private residential homes between 33 – 39 Topcliff Avenue through TRCA’s Erosion Risk Management Program;

    AND WHEREAS TRCA solicited proposals through a publicly advertised process and evaluated the proposals based on the criteria;

    THEREFORE LET IT BE RESOLVED THAT Request for Proposal (RFP) No. 10038523 for Design-Build Services for the Topcliff Avenue Erosion Control and Slope Stabilization Project be awarded to Dynex Construction Inc. at a total cost not to exceed $3,022,925 plus applicable taxes, to be expended as authorized by TRCA staff;

    THAT TRCA staff be authorized be authorized to approve additional expenditures to a maximum of $302,293 (approximately 10% of the project cost), plus applicable taxes, in excess of the contract cost as a contingency allowance if deemed necessary;

    THAT should TRCA staff be unable to negotiate a contract with the above-mentioned proponent, staff be authorized to enter into and conclude contract negotiations with other Proponents that submitted proposals, beginning with the next highest ranked Proponent meeting TRCA specifications;

    AND FURTHER THAT authorized TRCA officials be directed to take whatever action may be required to implement the contract, including the obtaining of necessary approvals and the signing and execution of any documents.



    Carried

8.3
REQUEST FOR TENDER FOR HUMBER RIVER SANITARY INFRASTRUCTURE PROTECTION PROJECT

This item has attachments. 
1.REQUEST FOR TENDER FOR HUMBER RIVER SANITARY INFRASTRUCTURE PROTECTION PROJECT .pdf
2.Attachment 1 - Humber River Location Map.pdf
  • RES.#A95/23
    Moved By:Steve Pellegrini
    Seconded By:Kevin Ashe

    WHEREAS Toronto and Region Conservation Authority (TRCA) is engaged in a project that requires a general contractor to supply all labour, equipment and materials necessary to implement erosion control, bank stabilization and infrastructure protection for the Humber River Sanitary Infrastructure Protection Project, City Of Vaughan;

    AND WHEREAS TRCA solicited tenders through a publicly advertised process;

    THEREFORE LET IT BE RESOLVED THAT Request for Tender (RFT) No. 10038520 for the Humber River Sanitary Infrastructure Protection Project, City Of Vaughan be awarded to Esposito Bros. Construction at a total cost not to exceed $1,698,480, plus applicable taxes, to be expended as authorized by Toronto and Region Conservation Authority (TRCA) staff;

    THAT TRCA staff be authorized to approve additional expenditures to a maximum of $169,848 (10% of the project cost), plus applicable taxes, in excess of the contract cost as a contingency allowance if deemed necessary;

    THAT should TRCA staff be unable to negotiate a contract with the above-mentioned proponent, staff be authorized to enter into and conclude contract negotiations with other Proponents that submitted quotations, beginning with the next lowest bid meeting TRCA specifications;

    AND FURTHER THAT authorized TRCA officials be directed to take whatever action may be required to implement the contract, including the obtaining of necessary approvals and the signing and execution of any documents.



    Carried

8.4
VALUE INCREASE - VENDOR OF RECORD ARRANGEMENT FOR TEMPORARY HELP SERVICES

This item has attachments. 
1.VALUE INCREASE - VENDOR OF RECORD ARRANGEMENT FOR TEMPORARY HELP SERVICES.pdf
  • RES.#A96/23
    Moved By:Steve Pellegrini
    Seconded By:Kevin Ashe

    WHEREAS Toronto and Region Conservation Authority (TRCA) is engaged in ongoing human resources management that from time to time requires temporary help services;

    WHEREAS the Province of Ontario has established a Vendor of Record (VOR) arrangement for the supply of Temporary Help Services (Tender-6484) and which TRCA has adopted;

    WHEREAS at the Authority Meeting #1/22 through RES.#A 266/21 (January 28, 2022), TRCA staff obtained approval to extend the VOR to November 30, 2024 at a value not to exceed $1,000,000, plus applicable taxes, plus 10% contingency;

    WHEREAS TRCA has a greater demand for temporary help services than originally estimated;

    THEREFORE LET IT BE RESOLVED that staff be authorized to further increase the value of the contract by a total not to exceed $1,200,000, plus applicable taxes, for a revised total contract value not to exceed $2,200,000, plus applicable taxes, plus 10% contingency;

    AND FURTHER THAT authorized TRCA officials be directed to take whatever action may be required to implement the contract extension, including obtaining of any necessary approvals and the signing and execution of any documents.



    Carried

8.5
VALUE INCREASE AND AGREEMENT EXTENSION FOR CONTRACTED SERVICES – 120 DISCO ROAD, TORONTO - STORMWATER POND CLEANOUT

This item has attachments. 
1.VALUE INCREASE AND AGREEMENT EXTENSION FOR CONTRACTED SERVICES – 120 DISCO ROAD, TORONTO - STORMWATER POND CLEANOUT.pdf
  • RES.#A97/23
    Moved By:Steve Pellegrini
    Seconded By:Kevin Ashe

    WHEREAS Toronto and Region Conservation Authority (TRCA) has contracted (RO# 10035159) services for Disco Rd. Stormwater Pond Clean-out: removal, haulage, and disposal to CSL Group Inc. in the amount of $173,415, plus applicable taxes;

    WHEREAS TRCA and the City requires more sediment volume to be removed than originally estimated at the time of original contract execution;

    WHEREAS TRCA is required to complete these works in accordance with Contract No. 10035824 with the City of Toronto;

    WHEREAS there are cost and timing efficiencies for TRCA to extend the contract with CSL Group Inc. to December 31, 2023 to complete these works in accordance with Contract No. 10035824 with the City of Toronto;

    THEREFORE LET IT BE RESOLVED that staff be authorized to increase the value of the contract with CSL Group Inc. by a total not to exceed $275,000, plus applicable taxes, for a revised total contract value not to exceed $448,415, plus applicable taxes, plus 10% contingency, and that the contract be extended to December 31, 2023;

    AND FURTHER THAT authorized TRCA officials be directed to take whatever action may be required to implement the contract extension, including obtaining of any necessary approvals and the signing and execution of any documents.



    Carried

8.6
REQUEST FOR QUOTATION FOR STAFF WORK WEAR APPAREL – CONTRACT EXTENSION

This item has attachments. 
1.REQUEST FOR QUOTATION FOR STAFF WORK WEAR APPAREL – CONTRACT EXTENSION.pdf
  • RES.#A98/23
    Moved By:Steve Pellegrini
    Seconded By:Kevin Ashe

    WHEREAS TORONTO AND REGION CONSERVATION AUTHORITY (TRCA) staff originally established a contract for Staff Work Wear Apparel with The Dufferin Group in the amount of $84,308, plus applicable taxes, plus 10% contingency for the period of April 8,2021 to April 8, 2022, with an option to extend for an additional two (2), one (1) year contract periods;

    WHEREAS TRCA extended Contract No. 110035803 with The Dufferin Group for an additional one (1) year period (April 8, 2022 to April 8, 2023) in the amount of $90,000, plus applicable taxes;

    WHEREAS TRCA is satisfied with the goods and services provided to date under the current contract;

    THEREFORE LET IT BE RESOLVED THAT staff be authorized to exercise the contractual right to extend Contract #10035803 for a final additional one (1) year period to April 8, 2024 at a cost not to exceed $125,000, plus applicable taxes, for a revised total contract value of $375,000, plus applicable taxes, as the total revised contract amount is now greater than $250,000, Executive Committee approval is required;

    AND FURTHER THAT authorized TRCA staff be directed to take whatever action may be required to implement the contract, including the obtaining of necessary approvals and the signing and execution of any documents.



    Carried

8.7
TRCA DRAFT COMMENTS ON PROPOSED PROVINCIAL PLANNING STATEMENT

This item has attachments. 
1.TRCA DRAFT COMMENTS ON PROPOSED PROVINCIAL PLANNING STATEMENT.pdf
2.Attachment 1 _Draft TRCA Submission to ERO 019-6813.pdf
  • RES.#A99/23
    Moved By:Steve Pellegrini
    Seconded By:Kevin Ashe

    WHEREAS the provincial government is consulting on a proposed Provincial Planning Statement through a posting by the Ministry of Municipal Affairs and Housing (MMAH) on the Environmental Registry of Ontario (ERO #019- 6813);

    WHEREAS TRCA staff have a mandatory commenting role under the Planning Act and a regulatory role under the Conservation Authorities Act;

    WHEREAS TRCA staff have developed a draft comment letter proposed for submission to the ERO;

    THEREFORE LET IT BE RESOLVED THAT the draft comment letter contained in Attachment 1 be received and finalized by staff for submission to MMAH by the Chief Executive Officer;

    AND FURTHER THAT the Clerk and Manager, Policy so advise TRCA municipal partners, Conservation Ontario and the TRCA-BILD Working Group.



    Carried

9.
SECTION III - ITEMS FOR THE INFORMATION OF THE BOARD

 

10.
SECTION IV - ONTARIO REGULATION 166/06, AS AMENDED

 

10.1
TOWN OF AJAX

This item has attachments. 
1.MAJOR PERMIT APPLICATIONS - REGULAR - FOR APPROVAL - May 26, 2023.pdf
  • RES.#A101/23
    Moved By:Steve Pellegrini
    Seconded By:Linda Jackson

    THAT permit be granted in accordance with Ontario Regulation 166/06, as amended, for Town of Ajax - 2929 Beachview Street.



    Carried

10.2
STANDARD DELEGATED PERMITS FOR RECEIPT - STAFF APPROVED AND ISSUED 

This item has attachments. 
1.STANDARD DELEGATED PERMITS FOR RECEIPT - STAFF APPROVED AND ISSUED - May 26, 2023.pdf
  • RES.#A102/23
    Moved By:David West
    Seconded By:Mario Russo

    THAT standard delegated permits, permission for routine infrastructure works, minor works letters of approval, and permits after the fact / resolution of violations granted by Toronto and Region Conservation Authority staff, in accordance with Ontario Regulation 166/06, as amended, which are listed below, be received.



    Carried

11.
MATERIAL FROM EXECUTIVE COMMITTEE MEETING

 

None.

12.
CLOSED SESSION

 
  • RES.#A103/23
    Moved By:Chris Fonseca
    Seconded By:David West

    THAT the Board of Directors move into closed session, pursuant to Section C.4.(2)(g) of TRCA's Administrative By-Law to discuss Item 12.1 - Verbal Update regarding Food Service Agreement, as the subject matter includes advice that is subject to solicitor-client privilege.



    Carried

12.1
VERBAL UPDATE REGARDING FOOD SERVICES AGREEMENT

 
  • RES.#A104/23
    Moved By:Mario Russo
    Seconded By:David West

    THAT the Board of Directors rise and report from closed session at 11:10 a.m.



    Carried
  • RES.#A105 /23
    Moved By:Linda Jackson
    Seconded By:Paula Fletcher

    THAT the verbal report regarding food services agreement update be received;

    AND THAT the amended settlement proposal be approved, in accordance with the conditions contained in the confidential verbal report;

    AND THAT if the amended settlement proposal is not accepted, the CEO be authorized to provide instruction to legal counsel with respect to next steps in the litigation process.



    Carried

13.
NEW BUSINESS

 

Steve Pellegrini mentioned that the Schomberg Agricultural Fair opens tonight and runs until May 28, 2023.

14.
ADJOURNMENT

 

ON MOTION from West, the meeting was adjourned at 11:19 a.m. on Friday May 26, 2023.

No Item Selected