Board of Directors Meeting Agenda Meeting #:#7/19Date:Friday, July 26, 2019Time: 9:30 A.m. - 1:30 P.m.Location:HEAD OFFICE, 101 EXCHANGE AVENUE, VAUGHAN1.ACKNOWLEDGEMENT OF INDIGENOUS TERRITORY 2.MINUTES OF MEETING #6/19, HELD ON JUNE 21, 2019 Meeting Minutes Link3.BUSINESS ARISING FROM THE MINUTES 4.DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF 5.DELEGATIONS 6.PRESENTATIONS 7.CORRESPONDENCE 8.EXECUTIVE COMMITTEE ELECTION FOR TWO CITY OF TORONTO REPRESENTATIVES 1.Executive Committee Elections.pdf2.2019-2020 Board Schedule_Rev._Nov.30 2018.pdf3.BoD Admin By-law Appendix 5 Exec Committee ToR.pdf4.BoD Admin By-law Appendix 3 Election Procedures.pdfAn election for two vacant City of Toronto positions on TRCA’s Executive Committee is required following the appointment of new City of Toronto members to TRCA’s Board of Directors.9.SECTION I - ITEMS FOR BOARD OF DIRECTORS ACTION 9.1REQUEST TO DELEGATE PERMIT APPROVAL AND CANCELLATION OF AUGUST 9, 2019 EXECUTIVE COMMITTEE MEETING 1.Request to Authorize Delegation of Permits Aug 2019.pdfThe August 9, 2019 Executive Committee is proposed to be cancelled. Staff request the Board of Directors to delegate approval authority of all permits in the entire jurisdiction originally scheduled for the August 9, 2019 meeting to staff.9.2VALLEY EROSION HAZARDS PROJECTS – 2019 1.Valley Erosion Hazards Projects - 2019.pdf2.2019-06-19 VEH Proposed 2019 Workplan_Attachment Table 1_FINAL DRAFT.pdf3.2019 ERM Board Report Map.pdf4.(133-01) Valley Erosion Hazards (CR).pdfSubmission of TRCA’s proposed 2019 workplan for Valley Erosion Hazards Projects in accordance with the City of Toronto’s Coordinated Watercourse Management Plan (2014) to address erosion damage to private and public lands arising from the July 8, 2013 storm and subsequent severe weather events in the City of Toronto.10.SECTION III - ITEMS FOR THE INFORMATION OF THE BOARD 11.MATERIAL FROM EXECUTIVE COMMITTEE MEETING # 6/19, HELD ON JULY 5, 2019 Meeting Minutes Link11.1SECTION I - ITEMS FOR BOARD OF DIRECTORS ACTION 11.1.1REQUEST FOR TENDER FOR ASHBRIDGES BAY TREATMENT PLANT LANDFORM PROJECT – CONSTRUCTION OF EAST AND CENTRAL BREAKWATERS Award of Request for Tender (RFT) No. 10021138 for Construction of the East and Central Breakwaters as part of the Ashbridge’s Bay Treatment Plant Landform Project. (Exec Minutes p. 2/38)11.1.2ENCROACHMENT AGREEMENT WITH HEIDI FRANCIS FALCKH Request to enter into an encroachment agreement with Heidi Francis Falckh as a means of resolving an encroachment for an armour stone retaining wall and wooden deck structure partially located on Toronto and Region Conservation Authority (TRCA) owned land adjacent to 290 Nashville Road, City of Vaughan, Regional Municipality of York, Humber River watershed. (CFN 54792)(Exec Minutes p. 8/38)11.1.3REQUEST FOR A PERMANENT EASEMENT, DERRYDOWNS PARK (BETWEEN 267 AND 273 DERRYDOWN ROAD), CITY OF TORONTO, HUMBER RIVER WATERSHED Receipt of a request from the City of Toronto, for a permanent easement on Toronto and Region Conservation Authority-owned lands required for a storm sewer for the City of Toronto’s Basement Flooding Protection Program, located south of Finch Avenue West and east of Jane Street, known as Derrydowns Park (between 267 and 273 Derrydown Road), in the City of Toronto, Humber River watershed. (CFN 61735)(Exec Minutes p. 12/38)11.1.4REQUEST FOR A PERMANENT EASEMENT, DERRYDOWNS PARK (BETWEEN 38 AND 44 FULWELL CRESCENT), CITY OF TORONTO, HUMBER RIVER WATERSHED Receipt of a request from the City of Toronto, for a permanent easement on Toronto and Region Conservation Authority-owned lands for a storm sewer for the City of Toronto’s Basement Flooding Protection Program, located south of Finch Avenue West and east of Jane Street, known as Derrydowns Park (between 38 and 44 Fulwell Crescent), in the City of Toronto, Humber River watershed. (CFN 61736)(Exec Minutes p. 16/38)11.1.5REQUEST FOR TENDER FOR TRUCKING AND DISPOSAL OF CITY OF TORONTO STORMWATER MANAGEMENT POND (SWMP) DREDGEATE Award of Request for Tender (RFT) No. 10020873 for the hauling and disposal of dredgeate from eight stormwater management ponds (SWMPs) throughout the City of Toronto on behalf of Toronto Water. (Exec Minutes p. 20/38)11.1.6REQUEST FOR TENDER FOR SUPPLY AND INSTALLATION OF PEDESTRIAN BRIDGES AND MULTI-USE TRAIL FACILITIES Award of Request for Tender (RFT) No. 10009279 for the supply of all labour, equipment and materials necessary for the installation of three pedestrian bridges and connecting asphalt trail for Phase 1 of the Upper Highland Creek Pan Am Path Connection Project, in the City of Toronto. (Exec Minutes p. 23/38)12.CLOSED SESSION The Board of Directors shall enter into closed session, pursuant to Section C.4. of TRCA's Board of Directors Administrative By-law, as the subject matter consists of: C.4.(e) Litigation or potential litigation, including matters before administrative tribunals being to discuss a staff report in regard to the status of TRCA staff involvement in Local Planning Appeal Tribunal appeals from August 2018 to June 2019; and being to discuss a staff report in regard to a summary of outstanding litigation files. 13.NEW BUSINESS NEXT MEETING OF THE BOARD OF DIRECTORS #8/19, TO BE HELD ON FRIDAY, SEPTEMBER 27, 2019 AT 9:30 A.M. AT HEAD OFFICE, 101 EXCHANGE AVENUE, VAUGHAN John MacKenzie, Chief Executive Officer /afNo Item Selected This item has no attachments1.Request to Authorize Delegation of Permits Aug 2019.pdf1.Valley Erosion Hazards Projects - 2019.pdf2.2019-06-19 VEH Proposed 2019 Workplan_Attachment Table 1_FINAL DRAFT.pdf3.2019 ERM Board Report Map.pdf4.(133-01) Valley Erosion Hazards (CR).pdf1.Executive Committee Elections.pdf2.2019-2020 Board Schedule_Rev._Nov.30 2018.pdf3.BoD Admin By-law Appendix 5 Exec Committee ToR.pdf4.BoD Admin By-law Appendix 3 Election Procedures.pdf