Board of Directors Meeting
Revised Agenda

Friday, June 24, 2022

9:30 A.m. - 1:30 P.m.

The meeting will be conducted via a video conference

Members of the public may view the livestream at the following link:

https://video.isilive.ca/trca/live.html

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1.

ACKNOWLEDGEMENT OF INDIGENOUS TERRITORY

2.

DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF

3.

MINUTES OF MEETING #4/22, HELD ON MAY 20, 2022

Minutes Link

4.

DELEGATIONS

5.

PRESENTATIONS

6.

CORRESPONDENCE

7.

SECTION I - ITEMS FOR BOARD OF DIRECTORS ACTION

7.1

DELEGATED AUTHORITY TO AWARD VENDOR OF RECORD (VOR) ARRANGEMENT FOR RENTAL OF CONSTRUCTION EQUIPMENT 

Staff request to Toronto and Region Conservation Authority (TRCA) Board of Directors to delegate approval authority to the Chief Executive Officer (CEO) to award Vendor of Record (VOR) contracts for the rental of construction equipment contract No. 10037819 prior to the Board of Directors meeting in September 2022

7.2

DELEGATED AUTHORITY REQUEST OVER "SUMMER RECESS"

It is requested that the Chief Executive Officer be granted delegated authority over the “summer recess” for time sensitive procurements to ensure business continuity including support for municipal and partner supported programs and projects

7.3

UPDATE ON MEMORANDUMS OF UNDERSTANDING AND REQUESTED BOARD APPROVAL OF PROGRESS REPORT

To provide an update to the Board of Directors on work underway to update and develop new Memorandums of Understanding (MOUs) and other agreements with partner municipalities in the context of the updated Conservation Authorities Act (CA Act) and regulations, and to obtain Board approval of the first progress report on this work, as required under O.Reg. 687/21, Transition Plans and Agreements for Programs and Services Under Section 21.1.2 of the Act under the Conservation Authorities Act ("Transition Regulation") and to be submitted to the Ministry of Environment, Conservation and Parks

7.4

CITY OF MARKHAM UNIONVILLE SPECIAL POLICY AREA BOUNDARY UPDATE 

To request Toronto and Region Conservation Authority (TRCA) Board of Directors’ endorsement of the City of Markham’s update to the boundary of the Unionville Special Policy Area due to TRCA updated flood plain mapping in the Rouge River watershed

7.5

APPLICATION FOR PERMIT PURSUANT TO S.28.0.1 OF THE CONSERVATION AUTHORITIES ACT (MINISTER’S ZONING ORDER, ONTARIO REGULATION 773/21)

Issuance of permission pursuant to Section 28.0.1 of the Conservation Authorities Act to make site alterations within a Regulated Area to construct barn swallow structures, site grade, install temporary erosion control and stormwater management facilities, and construct a commercial building within 221 Church Street South, in the Town of Ajax, Region of Durham

7.6

STREAMLINED PERMIT ADMINISTRATION

Update to streamline the permit administration of TRCA’s Development, Interference with Wetlands and Alterations to Shorelines and Watercourses Regulation, (Ontario Regulation 166/06, as amended)

7.7

INDIGENOUS ENGAGEMENT UPDATE

Update on Indigenous engagement efforts and initiatives

7.8

FINALIZED PHASE 2 REGULATIONS UNDER THE CONSERVATION AUTHORITIES ACT

Overview of the recently released Ministry of Environment, Conservation and Parks (MECP) finalized Phase 2 Regulations under the Conservation Authorities Act and next steps

8.

SECTION III - ITEMS FOR THE INFORMATION OF THE BOARD

8.1

2021 SENIOR STAFF EXPENSES

Summary report of Toronto and Region Conservation Authority (TRCA) senior staff expenses for 2021

8.2

SUMMARY OF TRCA POLICY CONSULTATION SUBMISSIONS ON RECENT PROVINCIAL POLICY INITIATIVES

Summary of Toronto and Region Conservation Authority (TRCA) policy consultation submissions on provincial legislative, regulatory and policy initiatives relevant to TRCA interests from October 2021 to May 2022, for the information of TRCA Board of Directors

8.3

FOLLOW-UP REPORT FOR THE AWARD OF CONTRACT 10036684 – VENDORS OF RECORD FOR SUPPLY AND DELIVERY OF LIQUID FUELS

To provide Toronto and Region Conservation Authority’s (TRCA) Board of Directors with follow-up information regarding the award of Contract 10036684 – Vendors of Record for Supply and Delivery of Liquid Fuels 

9.

MATERIAL FROM EXECUTIVE COMMITTEE MEETING

Executive Committee Minutes

9.1

SECTION I - ITEMS FOR BOARD OF DIRCTORS ACTION

9.1.1

2021 AUDITED FINANCIAL STATEMENTS

Approval of Financial Statements

(Executive Committee RES.#B46/22)

PDF Page 14/221

9.1.2

REQUEST FOR TENDER FOR SUPPLY AND DELIVERY OF VARIOUS AGGREGATES TO JIM TOVEY LAKEVIEW CONSERVATION AREA - SOUTH ISLAND AND SOUTH COBBLE BEACH

Award of Request for Tender (RFT) No. 10037622- Supply and Delivery of 3,500 tonnes of 0.2 - 0.5 tonne piece armourstone

Award of Request for Tender (RFT) No. 10037623- Supply and Delivery of 3,850 tonnes of 2 – 5 tonne piece Non-stackable armourstone

Award of Request for Tender (RFT) No. 10037624- Supply and Delivery of 8,750 tonnes of 3 – 5 tonne piece Non-stackable armourstone

Award of Request for Tender (RFT) No. 10037627- Supply and Delivery of 13,800 tonnes of 100-200mm Cobble Stone

(Executive Committee RES.#B47/22)

PDF Page 77/221

9.1.3

ACQUISITION FROM ICON HOMES (ICON FOREST NORTH LIMITED)

Acquisition of property located north of Finch Avenue and west of Altona Road, municipally known as 2026 Altona Road, in the City of Pickering, Regional Municipality of Durham, under the “Greenlands Acquisition Project for 2021-2030,” Flood Plain and Conservation Component, Petticoat Creek Watershed, Icon Homes (CFN 66519)

(Executive Committee RES.#B48/22)

PDF Page 82/221

9.1.4

ACQUISITION FROM CAL- LESLIE DEVELOPMENTS INC.

Greenspace Acquisition Project 2021 – 2030. Flood Plain and Conservation Component, Rouge River Watershed (CFN 67147)

(Executive Committee RES.#B49/22)

PDF Page 87/221

9.1.5

DISPOSITION TO NORTH PICKERING COMMUNITY MANAGEMENT INC. AND THE REGIONAL MUNICIPALITY OF DURHAM

Request from North Pickering Community Management Inc. and the Regional Municipality of Durham for a Conveyance and Permanent Easement of Toronto and Region Conservation Authority-owned Lands Required for the reconstruction and extension of Peter Matthews Drive, City of Pickering, Regional Municipality of Durham, Duffins Creek Watershed (CFN 67148)

(Executive Committee RES.#B50/22)

PDF Page 91/221

9.1.6

PROPOSAL TO AMEND THE LEASE- 360°KIDS SUPPORT SERVICES

17 Mill Street, City of Markham, Regional Municipality of York, Rouge River Watershed (CFN 55757)

(Executive Committee RES.#B51/22)

PDF Page 96/221

9.1.7

UXBRIDGE TRAIL SUSTAINABILITY FUND AND PAID PARKING AT TRCA TRAIL HEADS

Toronto and Region Conservation Authority (TRCA) participation in Township of Uxbridge trailhead parking permit pilot project

(Executive Committee RES.#B52/22)

PDF Page 102/221

9.2

SECTION II - ITEMS FOR EXECUTIVE COMMITTEE ACTION (FOR THE INFORMATION OF THE BOARD)

9.2.1

APPLICATION FOR PERMIT PURSUANT TO S.28.0.1 OF THE CONSERVATION AUTHORITIES ACT (MINISTER’S ZONING ORDER, ONTARIO REGULATION 515/21)

CFN 66806 requesting permission for Development, Interference with Wetlands & Alterations to Shorelines & Watercourses pursuant to Ontario Regulation 166/06, Northwest Corner Bayly Street and Church Street, (Lot 15, Concession 1, City of Pickering, Regional Municipality of Durham) by Pickering Developments (Bayly) Inc. 

(Executive Committee RES.#B53/22)

PDF Page 120/221

9.2.2

REQUEST FOR PROPOSAL FOR DETAILED DESIGNS FOR COLONEL SAMUEL SMITH PARK, CITY OF TORONTO

Award of Request for Proposal (RFP) No. 10037151 to retain a coastal engineer to develop detailed designs for a multi-phased project to undertake major maintenance on existing erosion control structures throughout Colonel Samuel Smith Park in the City of Toronto

(Executive Committee RES.#B54/22)

PDF Page 130/221

9.3

SECTION III - ITEMS FOR THE INFORMATION OF THE BOARD

9.3.1

2022 THREE MONTH FINANCIAL REPORT

Receipt of Unaudited Expenditures (January 1, 2022 to March 31, 2022)

(Executive Committee RES.#B55/22)

PDF Page 136/221

9.3.2

2023 PRELIMINARY MUNICIPAL BUDGET UPDATE

Update on the 2023 preliminary municipal levies and submission process

(Executive Committee RES.#B56/22)

PDF Page 143/221

9.3.3

Q1 COMMUNICATIONS SUMMARY REPORT (2022)

Corporate media communications activities for January 1 - March 31, 2022 

(Executive Committee RES.#B57/22)

PDF Page 148/221

9.4

SECTION IV - ONTARIO REGULATION 166/06, AS AMENDED

9.4.1

CITY OF PICKERING - ICON HOMES

The purpose is to remove 0.22 ha of Fresh-Moist Willow Lowland Deciduous Forest, enclose 120 m of the Amberlea Creek watercourse in the Frenchman’s Bay Watershed with a 143 m long x 3.66 m x 1.82 m concrete box culvert, and develop an access road and 88 stacked townhomes over underground parking at 760 and 770 Kingston Road and in the City right-of-way in the City of Pickering.

(Executive Committee RES.#B58/22)

PDF Page 161/221

9.4.2

CITY OF TORONTO (TORONTO AND EAST YORK COMMUNITY COUNCIL AREA) – WATERFRONT TORONTO

The purpose is to construct a flood protection landform along the redeveloped Don Roadway from Lake Shore Boulevard East to just south of Commissioners Street, in the City of Toronto. These are enabling works associated with the redevelopment of the Toronto Port Lands Flood Protection and Don Mouth Naturalization project and is part of the comprehensive plan to protect portions of downtown Toronto from the risk of flooding during a Regulatory Storm event.

(Executive Committee RES.#B59/22)

PDF Page 166/221

9.4.3

CITY OF VAUGHAN – 1264564 ONTARIO LTD.

The purpose is to undertake works within TRCA's Regulated Area of the Humber River watershed in order to facilitate the construction of a temporary accessory structure (construction office) and installation of a replacement sewage septic system. The subject property is located on lands known municipally as 9770 Highway 27, in the City of Vaughan.

(Executive Committee RES.#B60/22)

PDF Page 170/221

9.4.4

DELEGATED PERMITS FOR RECEIPT - STAFF APPROVED AND ISSUED

Receipt of permits pursuant to Ontario Regulation 166/06, as amended, for applications under Item 10.4, which were received at the June 10, 2022 Executive Committee Meeting.  

(Executive Committee RES.#B61/22)

PDF Page 174/221

10.

CLOSED SESSION

10.1

OLT TRIBUNAL CASES PL 171136, OLT-22-002104, 2466571 ONTRIO INC., 31 AND 55 MOUNSEY STREET, FILES OP-13-012 AND Z.16.051, CITY OF VAUGHAN

Verbal update on negotiations

11.

NEW BUSINESS

 

NEXT MEETING OF THE BOARD OF DIRECTORS #6/22, TO BE HELD ON SEPTEMBER 23, 2022 AT 9:30 A.M. VIA VIDEO CONFERENCE

John MacKenzie, Chief Executive Officer

 

/jh