Board of Directors Meeting
Revised Agenda 

#5/20

Friday, June 26, 2020

9:30 A.m. - 1:30 P.m.

The meeting will be conducted via a video conference

Members of the public may view the livestream at the following link:

https://video.isilive.ca/trca/live.html

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1.

ACKNOWLEDGEMENT OF INDIGENOUS TERRITORY

2.

MINUTES OF MEETING #4/20, HELD ON MAY 22, 2020

Meeting Minutes Link

(May 22, 2020 Closed Session Minutes will be circulated to Board Members separately)

3.

DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF

4.

DELEGATIONS

5.

PRESENTATIONS

6.

CORRESPONDENCE

7.

SECTION I - ITEMS FOR BOARD OF DIRECTORS ACTION

7.1

BLACK CREEK AT ROCKCLIFFE SPECIAL POLICY AREA FLOOD REMEDIATION AND TRANSPORTATION FEASIBILITY STUDY

7.2

DOWNTOWN BRAMPTON FLOOD PROTECTION PROJECT ENVIRONMENTAL ASSESSMENT

Update on Progress

7.3

DELEGATED AUTHORITY TO AWARD CONTRACT 10021166 FOR ASHBRIDGES BAY PARK MAJOR MAINTENANCE PROJECT

7.4

DELEGATED AUTHORITY TO AWARD CONTRACT 10034683 FOR CLAIREVILLE CONSERVATION AREA WATERMAIN REPLACEMENT PROJECT

7.5

REQUEST FOR TENDER FOR PETTICOAT CREEK CONSERVATION AREA HYDRO SERVICE INFRASTRUCTURE REPLACEMENT

Petticoat Creek Conservation Area – Urgent Hydro Service and Electrical Infrastructure Procurement (RFT No. 10033092)

7.6

REQUEST FOR TENDER FOR THE SUPPLY AND DELIVERY OF VARIOUS AGGREGATES AT LAKEVIEW WATERFRONT CONNECTION PROJECT- NORTH ISLAND

RFT No. 10033249

7.7

MEMORANDUM OF UNDERSTANDING AND SERVICE LEVEL AGREEMENT WITH CREATETO

8.

SECTION III - ITEMS FOR THE INFORMATION OF THE BOARD

8.1

COVID-19 UPDATE

8.2

FLOOD RISK PUBLIC AWARENESS AND EDUCATION PROGRAM

National Disaster Mitigation Program Funded Outreach Program Summary

8.3

PICKERING AND AJAX DYKE RESTORATION CONSERVATION ONTARIO CLASS ENVIRONMENTAL ASSESSMENT

Update on Progress

8.4

BRUCE’S MILL CONSERVATION AREA

Repair, Restoration and Adapted Re-use of the Grist Mill at Bruce’s Mill Conservation Area

9.

MATERIAL FROM EXECUTIVE COMMITTEE MEETING #4/20, HELD ON JUNE 12, 2020

Meeting Minutes Link

9.1

SECTION I - ITEMS FOR BOARD OF DIRECTORS ACTION

9.1.1

2019 AUDITED FINANCIAL STATEMENTS

The 2019 audited financial statements are recommended for approval.

(Executive Committee RES.#B23/20)

PDF Page 2/173

9.1.2

GREENLANDS ACQUISITION PROJECT FOR 2016-2020 (6351 STEELES AVENUE EAST)

Acquisition of property located south of Steeles Avenue East and east of Tapscott Road, municipally known as 6351 Steeles Avenue East, in the City of Toronto, under the “Greenlands Acquisition Project for 2016-2020,” Flood Plain and Conservation Component, Rouge River Watershed (CFN 62393 and CFN 62396).

(Executive Committee RES.#B24/20)

PDF Page 65/173

9.1.3

GREENLANDS ACQUISITION PROJECT FOR 2016-2020 (12785 NINTH LINE, TOWN OF WHITCHURCH-STOUFFVILLE)

Acquisition of 3 property parcels located south of Bethesda Sideroad and east of Ninth Line, known as 12785 Ninth Line, in the Town of WhichurchStouffville, Regional Municipality of York, under the “Greenlands Acquisition Project for 2016-2020,” Flood Plain and Conservation Component, Rouge River watershed (CFN 63122).

(Executive Committee RES.#B25/20)

PDF Page 69/173

9.1.4

GREENLANDS ACQUISITION PROJECT FOR 2016-2020 (50 HUMBERWOOD BOULEVARD, CITY OF TORONTO)

Acquisition of two property parcels, one property parcel located on the northeast corner of Humberwood Boulevard and Rexdale Boulevard municipally known as 50 Humberwood Boulevard, in the City of Toronto (“Parcel 1”), and the second property parcel located on the west side of Humberwood Boulevard south of Honeyview Place, in the City of Toronto
(“Parcel 2”) under the “Greenlands Acquisition Project for 2016-2020,” Flood Plain and Conservation Component, Humber River watershed (CFN 63121).

(Executive Committee RES.#B26/20)

PDF Page 73/173

9.1.5

CITY OF VAUGHAN REQUEST FOR A PERMANENT EASEMENT

Receipt of a request from the City of Vaughan, for a permanent easement of Toronto and Region Conservation Authority (TRCA) owned lands located east of Canada Company Avenue and south of Major Mackenzie Drive, in the City of Vaughan, Regional Municipality of York, required for Canada Company Avenue Road Rehabilitation Project, Humber River watershed (CFN 63205).

(Executive Committee RES.#B27/20)

PDF Page 77/173

9.1.6

CITY OF TORONTO REQUEST FOR PERMANENT EASEMENT

Receipt of a request from the City of Toronto, for Permanent Easements on Toronto and Region Conservation Authority-owned lands in Baby Point located between Old Mill Drive to Home Smith Road in the City of Toronto, required for the Baby Point Force Main Replacement Project, Humber River watershed (CFN 63119).

(Executive Committee RES.#B28/20)

PDF Page 81/173

9.1.7

CITY OF TORONTO REQUEST FOR PERMANENT EASEMENT

Receipt of a request from the City of Toronto, for a Permanent Easement on Toronto and Region Conservation Authority (TRCA) owned lands located at the northwest corner of Leslie Street and Sheppard Avenue East in the City of Toronto, required for the Sheppard Avenue East and Leslie Street Dry Weather Storage Tank and Sanitary Sewer Upgrades,
Don River watershed (CFN 62982).

(Executive Committee RES.#B29/20)

PDF Page 85/173

9.1.8

SOUTH MIMICO CREEK TRAIL – CITY OF TORONTO – CONSENT TO ENTER INTO ENCROACHMENT AND MAINTENANCE AGREEMENTS

Receipt of a request from the City of Toronto (City) for consent of Toronto and Region Conservation Authority (TRCA) to allow for the City to negotiate an encroachment and enter into a maintenance agreement with three condominium corporations to address trail connections from adjacent condominium buildings to the South Mimico Creek Trail (CFN
63123).

(Executive Committee RES.#B30/20)

PDF Page 89/173

9.1.9

PROPOSAL TO LEASE TRCA-OWNED LAND FOR ADVERTISING PURPOSES

Receipt of a proposal from Pattison Outdoor Advertising LP, to lease Toronto and Region Conservation Authority-owned lands for the construction and operation of both electronic and static advertising signs (CFN 62783).

(Executive Committee RES.#B31/20)

PDF Page 93/173

9.1.10

VENDORS OF RECORD FOR SUPPLY AND DELIVERY OF VARIOUS AGGREGATE – CONTRACT EXTENSION

Extension of Contract No. 10021054 expiry date from July 1, 2020 to July 1, 2021

(Executive Committee RES.#B32/20)

PDF Page 101/173

9.1.11

VENDOR OF RECORD ARRANGEMENT FOR RENTAL OF CONSTRUCTION EQUIPMENT

Award of Request for Proposal (RFP) No. 10033257 for a Vendor of Record (VOR) arrangement for rental of construction equipment from August 1, 2020 to August 1, 2021.

(Executive Committee RES.#B33/20)

PDF Page 104/173

9.1.12

REQUEST FOR TENDER FOR SUPPLY AND DELIVERY OF 100-700 MILLIMETRE CORE STONE MATERIAL FOR THE ASHBRIDGES BAY TREATMENT PLANT LANDFORM PROJECT

Award of Request for Tender (RFT) No. 10033378 for the supply and delivery of 148,000 tonnes of 100-700 millimetre core stone material for the Cell 2 perimeter berm of the Ashbridges Bay Treatment Plant Landform Project.

(Executive Committee RES.#B34/20)

PDF Page 107/173

9.1.13

REQUEST FOR TENDER FOR CONSTRUCTION SERVICES FOR PALACE PIER COURT HEADLAND MAINTENANCE PROJECT

Award of Request for Tender (RFT) No. 10033095 for the supply of all labour, equipment and materials necessary to repair a failing armourstone revetment and gravel trail along the Lake Ontario shoreline for the Palace Pier Court Headland Maintenance Project in the City of Toronto.

(Executive Committee RES.#B35/20)

PDF Page 112/173

9.2

SECTION II - ITEMS FOR EXECUTIVE ACTION

9.2.1

REQUEST TO ENTER INTO SINGLE SOURCE AGREEMENT WITH PORTSTORONTO FOR DREDGING OF COATSWORTH CUT

RFT No. 10033498. Approval to enter into single source agreement with PortsToronto (formally Toronto Port Authority) for dredging of Coatsworth Cut Channel near Ashbridges Bay Park in the City of Toronto in accordance with the established Memorandum of Understanding (MOU).

(Executive Committee RES.#B36/20)

PDF Page 117/173

9.2.2

REQUEST FOR TENDER FOR THE SUPPLY AND DELIVERY OF VARIOUS AGGREGATES AT LAKEVIEW WATERFRONT CONNECTION PROJECT- NORTH ISLAND

Award of Request for Tender (RFT) No. 10033247, 10033248 and 10033300, for the supply and delivery of various aggregate material for the Lakeview Waterfront Connection Project.

(Executive Committee RES.#B37/20)

PDF Page 121/173

9.2.3

REQUEST FOR PROPOSAL FOR EAST DON TRAIL DETAILED DESIGN FOR A TUNNEL AND PEDESTRIAN OVERPASS WITHIN THE METROLINX BALA SUBDIVISION RAILWAY CORRIDOR

Award of Request for Proposal (RFP) No. 10021137 for the detailed design, securement of permits/ approvals, and tender and contract administration support for the construction of a pedestrian tunnel and bridge within the Metrolinx Bala Subdivision Railway Corridor located in the City of Toronto.

(Executive Committee RES.#B38/20)

PDF Page 125/173

9.3

SECTION III - ITEMS FOR THE INFORMATION OF THE BOARD

9.3.1

2020 INSURANCE PROGRAM UPDATE

Report Summarizing Toronto and Region Conservation Authority’s (TRCA) Insurance and Surety Programs.

(Executive Committee RES.#B39/20)

PDF Page 130/173

9.3.2

2020 RISK MANAGEMENT PROGRAM UPDATE

Update on Toronto and Region Conservation Authority’s (TRCA) Risk Management Program.

(Executive Committee RES.#B40/20)

PDF Page 134/173

9.4

SECTION IV - ONTARIO REGULATION 166/06, AS AMENDED

Receipt of Ontario Regulation 166/06, as amended, for applications 10.1-10.4, which were approved or received at the Executive Committee Meeting #4/20, held on June 12, 2020

(Executive Committee RES.#B41/20 and RES.#B42/20)

PDF Page 139/173

9.5

CLOSED SESSION MINUTES

(Executive Committee RES.#B46/20 and RES.#B47/20)

PDF Page 172/173

(The confidential Minutes will be circulated to Board Members separately)

9.5.1

2020 LITIGATION SUMMARY

(Executive Committee RES.#B46/20)

9.5.2

TRCA’S NEW ADMINISTRATIVE BUILDING VERBAL UPDATE

(Executive Committee RES.#B47/20)

10.

CLOSED SESSION

10.1

BRUCE’S MILL CONSERVATION AREA PROPOSED HERITAGE DESIGNATION 

Pursuant to Section C.4.(l) of the TRCA Board of Directors Administrative By-law, as the subject matter consists of a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of TRCA.

(The confidential report will be circulated to Board Members separately).

10.2

TRCA’S NEW ADMINISTRATIVE BUILDING UPDATE

Verbal Update

Pursuant to Section C.4.(l) of the TRCA Board of Directors Administrative By-law, as the subject matter consists of a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of TRCA.

11.

NEW BUSINESS

 

NEXT MEETING OF THE BOARD OF DIRECTORS #6/20, TO BE HELD ON SEPTEMBER 25, 2020 AT 9:30 A.M. LOCATION TO BE DETERMINED.

John MacKenzie, Chief Executive Officer

 

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