Executive Committee Meeting
Agenda

Friday, September 09, 2022

9:30 A.m. - 1:30 P.m.

The meeting will be conducted via a video conference

Members of the public may view the livestream at the following link:

https://video.isilive.ca/trca/live.html

Members:

• Jennifer Innis, Chair
• Jack Heath, Vice Chair
• Dipika Damerla
• Joanne Dies
• Paula Fletcher
• Xiao Han
• Gordon Highet
• Linda Jackson
• Maria Kelleher
• Anthony Perruzza

---

1.

ACKNOWLEDGEMENT OF INDIGENOUS TERRITORY

2.

DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF

3.

MINUTES OF MEETING #4/22, HELD ON JUNE 10, 2022

Minutes Link

4.

DELEGATIONS

5.

PRESENTATIONS

6.

CORRESPONDENCE

7.

SECTION I - ITEMS FOR BOARD OF DIRECTORS ACTION

7.1

LEASE RENEWAL - JESUITS OF CANADA

Approval of Jesuits of Canada lease renewal on Toronto and Region Conservation Authority (TRCA) owned land located east of Liverpool Road and south of Rigby Drive, in the City of Pickering, Regional Municipality of Durham, Duffins Creek watershed and Frenchman’s Bay watershed (CFN 22118)

7.2

LEASE RENEWAL - WOODBRIDGE LION'S CLUB

To seek approval for Woodbridge Lion’s Club lease renewal on Toronto and Region Conservation Authority (TRCA)-owned land, located east of Langstaff Road and north of Meeting House Road, municipally known as 200 Clarence Street, in the City of Vaughan, Regional Municipality of York, Humber River watershed (CFN 24259)

7.3

LAND LEASE RENEWAL - DAVID M. STONE

Approve land lease renewal with David M. Stone on Toronto and Region Conservation Authority-owned (TRCA) land, located east of Park Crescent and south of Surf Avenue, in the City of Pickering, Regional Municipality of Durham, Lake Ontario Waterfront (CFN 37383)

7.4

DONATION OF LAND 5318 OLD BROCK ROAD, CITY OF PICKERING

Donation of a parcel of land located west of Old Brock Road and southwest of Uxbridge Pickering Townline Road, municipally known as 5318 Old Brock Road, in the City of Pickering, Regional Municipality of Durham, under the “Greenspace Acquisition Project for 2021-2030,” Flood Plain and Conservation Component, Duffin Creek Watershed (CFN 67512)

7.5

ACQUISITION FROM 8831467 CANADA LIMITED, CITY OF PICKERING

Acquisition of property located east of Altona Road and south of Sheppard Avenue, municipally known as 1421 Rougemount Drive, in the City of Pickering, Regional Municipality of Durham, under the “Greenlands Acquisition Project for 2021-2030,” Flood Plain and Conservation Component, Petticoat Creek watershed (CFN 67636)

7.6

2022 MID-YEAR GRANT PROGRAM UPDATE

To provide a mid-year update to Toronto and Region Conservation Authority’s (TRCA) Board of Directors on the Funding and Grants program and to highlight program successes as of July 31, 2022

7.7

2022 UPDATES TO ADMINISTRATIVE BY-LAW

Requesting approval of proposed amendments to the Toronto and Region Conservation Authority (TRCA) Board of Directors Administrative By-Law, which address participation by electronic means for hybrid meetings, updates to the Hearing Guidelines, updates to address Conservation Authority Act (CA Act) amendments and regulations and additional housekeeping items

7.8

NAMING OF THE DAVE BARROW CENTRE FOR CONSERVATION

To recognize the long-standing service of Mayor David Barrow on Toronto and Region Conservation Authority’s (TRCA) Board of Directors including his efforts on acquiring the Swan Lake property by renaming the Swan Lake Centre in Richmond Hill to the Dave Barrow Centre for Conservation

8.

SECTION II - ITEMS FOR EXECUTIVE COMMITTEE ACTION

8.1

VENDOR OF RECORD FOR CUSTODIAL SUPPLIES AND EQUIPMENT CONTRACT EXTENSION

Extension of Contract No. 10033374 (Ontario Education Collaborative Marketplace (OECM) Master Agreement #2018-297-01) for a Vendor of Record (VOR) arrangement for Custodial Supplies and Equipment

9.

SECTION III - ITEMS FOR THE INFORMATION OF THE BOARD

9.1

2022 INSURANCE PROGRAM UPDATE

Report summarizing Toronto and Region Conservation Authority’s (TRCA) Insurance and Surety Programs

9.2

2022 RISK PROGRAM UPDATE

Update on Toronto and Region Conservation Authority’s (TRCA) Risk Management Program

10.

SECTION IV - ONTARIO REGULATION 166/06, AS AMENDED

MAJOR PERMIT APPLICATIONS 10.1 - 10.3 – REGULAR – FOR APPROVAL

Applications that involved a more complex suite of technical studies to demonstrate consistency with policies; applications that cover a significant geographic area, extensive modifications to the landscape, major infrastructure projects, applications requiring site specific conditions and permissions that extend beyond two years

10.1

TOWN OF CALEDON 

THE GORE ROAD, FROM PATTERSON SIDE ROAD TO FINNERTY SIDE ROAD

The purpose is to undertake road reconstruction including improved vertical and horizontal alignments, wider shoulders for the benefit of pedestrians, cyclists and motorists and replacement of 10 culverts on The Gore Road, between Patterson Side Road and Finnerty Side Road, in the Town of Caledon

10.2

TOWN OF CALEDON

THE GORE ROAD FROM FINNERTY SIDE ROAD TO HIGHWAY 9

The purpose is to undertake road reconstruction including improved vertical and horizontal alignments, wider shoulders for the benefit of pedestrians, cyclists and motorists and replacement of 4 culverts on The Gore Road between Finnerty Side Road and Highway 9, in the Town of Caledon

10.3

UPDATE ON DELEGATED MAJOR PERMITS – JULY AND AUGUST 2022

Toronto and Region Conservation Authority (TRCA) staff are required to report back on any major permits issued through the approved delegated process during the months of July and August 2022

10.4

STANDARD DELEGATED PERMITS FOR RECEIPT - STAFF APPROVED AND ISSUED

Standard Delegated Permits are processed by Development and Engineering Services Division staff, authorized by designated staff appointed as Enforcement Officers by the Board of Directors and received monthly by the Executive Committee. Standard delegated permits are categorized as standard, routine infrastructure works, emergency infrastructure works, minor works and permits after the fact/resolution of violations

STANDARD DELEGATED PERMITS FOR RECEIPT – STAFF APPROVED AND ISSUED (Page 148) 

PERMISSION FOR ROUTINE INFRASTRUCTURE WORKS FOR RECEIPT – STAFF APPROVED AND ISSUED (Page 199) 

MINOR WORKS LETTER OF APPROVAL FOR RECEIPT – STAFF APPROVED AND ISSUED (Page 232) 

PERMITS AFTER THE FACT / RESOLUTION OF VIOLATIONS FOR RECEIPT – STAFF APPROVED AND ISSUED (Page 249) 

 

 

11.

CLOSED SESSION

11.1

2022 LITIGATION SUMMARY

Pursuant to Section C.4.(e) of the TRCA Board of Directors Administrative By-Law, as the subject matter consists of litigation or potential litigation, affecting TRCA

(The confidential report will be circulated to Executive Committee Members separately)

12.

NEW BUSINESS

NEXT MEETING OF THE EXECUTIVE COMMITTEE #6/22, TO BE HELD ON OCTOBER 7, 2022 AT 9:30 A.M.VIA VIDEO CONFERENCE

John MacKenzie, Chief Executive Officer

 

/jh

13.

ADJOURNMENT