Board of Directors Meeting
Agenda

The meeting will be conducted via a video conference
Members of the public may view the livestream at the following link:
https://video.isilive.ca/trca/live.htm

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The meeting will be conducted via a video conference
Members of the public may view the livestream at the following link:
https://video.isilive.ca/trca/live.html

1.
CALL TO ORDER

 

2.
ACKNOWLEDGEMENT OF INDIGENOUS TERRITORY

 

3.
DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF

 

4.
MINUTES OF THE TRCA BOARD OF DIRECTORS MEETING #3/24, HELD ON MARCH 22, 2024

 

5.
DELEGATIONS

 

6.
PRESENTATIONS

 

7.
CORRESPONDENCE

 

 


 


 


 

8.
SECTION I - ITEMS FOR BOARD OF DIRECTORS ACTION

 

8.1
APPLICATIONS FOR PERMITS PURSUANT TO SECTION 28.1.2 OF THE CONSERVATION AUTHORITIES ACT (MINISTER’S ZONING ORDER, ONTARIO REGULATION 171/20) 

This item has attachments. 
1.APPLICATIONS FOR PERMITS PURSUANT TO SECTION 28.1.2 OF THE CA ACT MZO O REG 171 20.pdf
2.Attachment 1- 4400 Queen Street E Location and Regulated Area Map.pdf
3.Attachment 2 - Site Plan.pdf
4.Attachment 3 - MZO- O Reg 171_20 and Map 234.pdf
5.ATTACHMENT 4 TRCA STANDARD CONDITIONS.pdf

Issuance of permit pursuant to Section 28.1.2 of the Conservation Authorities Act for lands subject to a Minister’s Zoning Order (MZO) under the Planning Act to undertake development in the form of site grading, road construction, temporary sales office, temporary sediment pond and construction of a temporary stormwater outlet at 4400 Queen Street E, City of Brampton, Region of Peel. 

8.2
APPLICATION FOR PERMIT PURSUANT TO SECTION 28.1.2 OF THE CONSERVATION AUTHORITIES ACT (MINISTER’S ZONING ORDER, ONTARIO REGULATION 362/20)

This item has attachments. 
1.APPLICATION FOR PERMIT PURSUANT TO S.28.1.2 OF THE CONSERVATION AUTHORITIES ACT - 12259 Chinguacousy Road, Caledon.pdf
2.Attachment 1 Draft Plan of Subdivision.pdf
3.Attachment 2 Secondary Plan.pdf
4.Attachment 3 Minister's Zoning Order (MZO) - Ontario Regulation 362-20, Map 244.pdf
5.ATTACHMENT 4 Standard Permit Conditions.pdf

Issuance of permit pursuant to Section 28.1.2 of the Conservation Authorities Act for lands subject to a Minister’s Zoning Order under the Planning Act, to undertake site grading, servicing, and final construction of a residential plan of subdivision, at 12529 Chinguacousy Road, Town of Caledon, Region of Peel.

8.3
VENDOR OF RECORD ARRANGEMENT FOR SUPPLY AND DELIVERY OF VARIOUS AGGREGATES

This item has attachments. 
1.VENDOR OF RECORD (VOR) ARRANGEMENT FOR SUPPLY AND DELIVERY OF VARIOUS AGGREGATES.pdf

Term and value extension for Contract No. 10039254 – Vendor of Record (VOR) for the supply and delivery of various aggregates.

8.4
VOLUNTARY PROJECT REVIEW 2023

This item has attachments. 
1.VOLUNTARY PROJECT REVIEW 2023.pdf
2.ATTACHMENT 1 VOLUNTARY PROJECT REVIEW SUMMARY OF 2023 PROJECTS.pdf

Summary report on the Voluntary Project Review (VPR) of works undertaken by organizations exempt from Ontario Regulation 166/06, as amended – Regulation of Development, Interference with Wetlands and Alteration to Shorelines and Watercourses, through VPR letters issued up to and during 2023.​

9.
SECTION III - ITEMS FOR THE INFORMATION OF THE BOARD

 

9.1
UPDATE ON MUNICIPAL AGREEMENTS AND PARTNERSHIPS FOR WETLAND RESTORATION PROJECTS

This item has attachments. 
1.UPDATE ON MUNICIPAL AGREEMENTS AND PARTNERSHIPS FOR WETLAND RESTORATION PROJECTS.pdf
2.Attachment 1 Etobicoke Creek Wetland Enhancement Projects - Brampton.pdf
3.Attachment 2 Kingston Road Wetland Restoration Project Ajax_.pdf

To provide an update on TRCA’s partnerships with municipalities to implement the Etobicoke Creek Wetlands Enhancement and Kingston Road Wetland Restoration Projects.

9.2
Q1 COMMUNICATIONS, MARKETING AND EVENTS REPORT SUMMARY

This item has attachments. 
1.2024 Q1 COMMUNICATIONS, MARKETING AND EVENTS REPORT SUMMARY.pdf

Information report regarding Toronto and Region Conservation Authority (TRCA) corporate media communication activities during the quarter of 2024 (January 1 - March 31, 2024).

10.
MATERIAL FROM EXECUTIVE COMMITTEE MEETING

 

10.1
SECTION I - ITEMS FOR BOARD OF DIRECTORS ACTION

 

10.1.1
2024 TRCA BUDGET APPROVAL

 

Approval of Toronto and Region Conservation Authority’s (TRCA) 2024 Budget, including 2024 apportionment of municipal general (operating) levy and additional capital funding programs, grants, donations, contract services, application fees, user fees and other revenues with the required two resolutions in accordance with O. Reg. 400/22.


(Link to report excluding appendices: Executive Committee RES.#B 21/24 and RES.#B 22/24)


PDF Page 9/164

10.1.2
2024 UNFUNDED PRIORITIES

 

Approval of Toronto and Region Conservation Authority’s (TRCA) 2024 Unfunded Priorities List.


(Link to report excluding appendices: Executive Committee RES.#B 23/24)


PDF Page 55/164

10.1.3
AUTHORIZATION TO ACCESS RESERVE FUNDS: ADMINISTRATIVE OFFICE BUILDING PROJECT

 

Authorization of TRCA’s Board of Directors is required in order to utilize reserve funds for the balance of construction costs for the new Administrative Office Building project, including required upgrades to the staff and visitor parking lot at Black Creek Pioneer Village. 


(Link to report excluding appendices: Executive Committee RES.#B 24/24)


PDF Page 88/164

10.1.4
REQUEST FOR PROPOSAL FOR ACCESS UPGRADES LOWER DON TRAIL PHASE 4 PROJECT

 

Award of Request for Proposal (RFP) No. 10040463 for the replacement of an existing staircase with a new, accessible trail connection in the form of a freestanding, integrated ramp, and staircase structure as part of the Lower Don Trail system. 


(Link to report excluding appendices: Executive Committee RES.#B 25/24)


PDF Page 92/164

10.1.5
GREENSPACE ACQUISITION PROJECT FOR 2021-2030 (33,35,37, AND 39 TOPCLIFF AVENUE)

 

Acquisition of property located south of Finch Avenue W and east of Topcliff Avenue, municipally known as 33, 35, 37, and 39 Topcliff Avenue, in the City of Toronto under the “Greenlands Acquisition Project for 2021-2030,” Flood Plain and Conservation Component, Humber River watershed.


(Link to report excluding appendices: Executive Committee RES.#B 26/24)


PDF Page 97/164

10.2
SECTION II - ITEMS FOR EXECUTIVE COMMITTEE ACTION

 

10.2.1
LIMITED TENDERING OF POI BUSINESS INTERIORS LP FOR EXISTING WORKSTATION REMOVAL AND RECONFIGURATION TO 5 SHOREHAM DRIVE

 

Limited Tender Award of Request for Quotation (RFQ) No. 10041255 to POI Business Interiors LP to provide removal, moving and installation services for all workstations to be relocated to the TRCA New Administration Building located at 5 Shoreham Drive, Toronto


(Link to report excluding appendices: Executive Committee RES.#B 27/24)


PDF Page 102/164

10.3
SECTION III - ITEMS FOR THE INFORMATION OF THE BOARD

 

10.3.1
SUMMARY OF SENIOR STAFF EXPENSES FOR 2023

 

Summary report of Toronto and Region Conservation Authority (TRCA) senior staff expenses for 2023.


(Link to report excluding appendices: Executive Committee RES.#B 28/24)


PDF Page 106/164

10.3.2
2023 YEAR-END FINANCIAL VARIANCE REPORT

 

Receipt of Toronto and Region Conservation Authority’s (TRCA) unaudited financial report as of December 31, 2023, for informational purposes.


(Link to report excluding appendices: Executive Committee RES.#B 29/24)


PDF Page 109/164

10.3.3
2024 UPDATE ON BOARD OF DIRECTORS REMUNERATION AND MILEAGE EXPENSE RATES

 

Report providing an update on Toronto and Region Conservation Authority’s (TRCA) Board of Directors remuneration.


(Link to report excluding appendices: Executive Committee RES.#B 30/24)


PDF Page 122/164

10.4
SECTION IV - ONTARIO REGULATION 166/06, AS AMENDED

 

10.4.1
STANDARD DELEGATED PERMITS FOR RECEIPT - APRIL 5, 2024

 

Standard Delegated Permits are processed by Development and Engineering Services Division staff, authorized by designated staff appointed as Authorized Signatories by the Board of Directors and received monthly by the Executive Committee. Permits categorized as Standard Delegated Permits are: standard, routine infrastructure works, emergency infrastructure works, minor works, and permits after the fact/resolution of violations.


(Link to report excluding appendices: Executive Committee RES.#B 31/24)


PDF Page 126/164

11.
CLOSED SESSION

 

12.
NEW BUSINESS

 

NEXT MEETING OF THE BOARD OF DIRECTORS #5/24, TO BE HELD ON MAY 24, 2024 AT 9:30AM  VIA VIDEOCONFERENCE

John MacKenzie, Chief Executive Officer
 
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13.
ADJOURNMENT

 
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