Board of Directors Meeting

Revised Agenda 

Meeting #:	#10/19
Date:	Friday, November 29, 2019
Time:	9:30 A.m. - 1:30 P.m.
Location:	HEAD OFFICE, 101 EXCHANGE AVENUE, VAUGHAN

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1.

ACKNOWLEDGEMENT OF INDIGENOUS TERRITORY

2.

MINUTES OF MEETING #9/19, HELD ON OCTOBER 25, 2019

Meeting Minutes

3.

DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF

4.

DELEGATIONS

5.

PRESENTATIONS

5.1

Alexandra Link, Director, Humber Arboretum + Centre for Urban Ecology in regard to Item 7.1 Humber Arboretum Strategic Plan

5.2

Lisa Turnbull, Senior Manager, Project Management Services, TRCA, in regard to Item 8.1 The Meadoway Project - Phase 1 Update

6.

CORRESPONDENCE

7.

SECTION I - ITEMS FOR BOARD OF DIRECTORS ACTION

7.1

HUMBER ARBORETUM STRATEGIC PLAN

Endorsement of the Humber Arboretum Strategic Plan

7.2

GREENLANDS ACQUISITION PROJECT FOR 2016-2020

Flood Plain and Conservation Component, Scarborough Waterfront Farida Haque and Akram Syed Hossain (CFN 62333)

7.3

GREENLANDS ACQUISITION PROJECT FOR 2016-2020

Flood Plain and Conservation Component, Humber River Watershed Kleinburg Village Development (CFN 62448)

7.4

CITY OF TORONTO AND PORTSTORONTO

Conveyance, Permanent Easements, Agreements and/or Licenses required for Construction of the Ashbridges Bay Treatment Plant Landform

7.5

BOARD OF DIRECTORS CHAIR AND VICE-CHAIR ELECTIONS

7.6

EAST DON TRAIL CONSTRUCTION PROJECT – PHASE 1 CONTRACT EXTENSION

7.7

SCARBOROUGH WATERFRONT PROJECT AND SCARBOROUGH BLUFFS WEST UPDATE

8.

SECTION III - ITEMS FOR THE INFORMATION OF THE BOARD

8.1

THE MEADOWAY PROJECT – PHASE 1 UPDATE

An update to the Board of Directors on Phase 1 works for The Meadoway

8.2

Q3 2019 COMMUNICATIONS SUMMARY

8.3

2019 NINE MONTH FINANCIAL REPORT

8.4

PARTNERS IN PROJECT GREEN EXECUTIVE STEERING COMMITTEE MINUTES

Meeting #1/19 , held on May 16, 2019

Meeting #2/19, held on July 25, 2019

8.5

REGIONAL WATERSHED ALLIANCE MINUTES

Meeting #2/19, held on May 22, 2019 - Meeting Minutes Link

Meeting #3/19, held on September 11, 2019 - Meeting Minutes Link

Meeting #4/19, held on November 13, 2019 - Meeting Minutes Link

8.6

OUTDOOR EDUCATION TASK FORCE MINUTES

Meeting #1/19, held on October 7, 2019 - Meeting Minutes Link

9.

MATERIAL FROM EXECUTIVE COMMITTEE MEETING #9/19, HELD ON NOVEMBER 1, 2019

Meeting Minutes

9.1

SECTION I - ITEMS FOR BOARD OF DIRECTORS ACTION

9.1.1

GREENLANDS ACQUISITION PROJECT FOR 2016-2020

Flood Plain and Conservation Component, Humber River Watershed Acquisition from Alpheios Corporation (CFN  60396). Acquisition of a partial taking from a property located west of Peel Regional Road 50 and north of Old Church Road, municipally known as 8686 Old Church Road, in the Town of Caledon, Regional Municipality of Peel, under the “Greenlands Acquisition Project for 2016-2020,” Flood Plain and Conservation Component, Humber River watershed.

(PDF Page 2/108)

9.1.2

TOWN OF AJAX

Receipt of a request from the Town of Ajax, for a conveyance and permanent easements on Toronto and Region Conservation Authority (TRCA) owned lands located on the west side of Church Street, north of Rossland Road, in the Town of Ajax, Regional Municipality of Durham, required for Church Street Reconstruction Project, Duffins Creek watershed (CFN 62257).

(PDF Page 7/108)

9.1.3

CITY OF TORONTO

Receipt of a request from the City of Toronto to provide permanent easements for expansion of two TTC Wheel Trans transit shelters located west of Jane Street, south of Eglinton Avenue West and east of Jane Street, north of Eglinton Avenue West, City of Toronto, Humber River watershed (CFN 61287 & CFN 61288)

(PDF Page 11/108)

9.1.4

BLACK CREEK COMMUNITY FARM

Proposal from FoodShare Toronto to enter into a 5-year lease of Toronto and Region Conservation Authority-owned land for the purpose of operating the Black Creek Community Farm located south of Steeles Avenue and east of Jane Street, municipally known as 4929 Jane Street, in the City of Toronto, Humber River watershed (CFN 34397).

(PDF Page 15/108)

9.1.5

REQUEST FOR PROPOSAL FOR MICROSOFT LICENSING SOLUTIONS PROVIDER

Award of Request for Proposal (RFP) No. 10021875 for Microsoft Licensing Solutions Provider (“LSP”) to select a vendor authorized as a Microsoft LSP that will facilitate and administer license agreements with Microsoft. The vendor may additionally provide support services related to Microsoft products.

(PDF Page 20/108)

9.1.6

REQUEST FOR PROPOSAL FOR DETAILED DESIGN AND IMPLEMENTATION (DESIGN-BUILD) FOR THE 30 – 36 ROSE PARK CRESCENT SLOPE STABILIZATION PROJECT, CITY OF TORONTO

Award of Request for Proposal (RFP) No. 10020367 to retain a designbuild team to develop detailed designs and undertake slope stabilization works, including supplying all labour, equipment and materials required for implementation of emergency works, behind three private residential properties located at 30, 32, and 36 Rose Park Crescent, in the City of Toronto.

(PDF Page 23/108)

9.1.7

AGREEMENT BETWEEN CANADA JUNIOR GOLF ASSOCIATION AND BATHURST GLEN GOLF COURSE

The Canadian Junior Golf Association (CJGA) has requested that Toronto Region Conservation Authority (TRCA) provide a new home base for their organization at Bathurst Glen Golf Course (BGGC). TRCA staff are supportive of entering into a multi-year agreement with the CJGA.

(PDF Page 28/108)

9.1.8

LEASE AGREEMENTS WITH TREETOP TREKKING INC.

Based on the success of the existing lease agreements with Treetop Trekking Inc., Toronto and Region Conservation Authority (TRCA) proposes the following three modifications: (1) An amendment to the lease agreement at Heart Lake Conservation Area (Heart Lake), (2) An initiation of a lease agreement for development of an Adventure Park at
Petticoat Creek Conservation Area (Petticoat Creek) and (3) An extension of lease agreements for both Heart Lake and Bruce’s Mill Conservation Area (Bruce’s Mill).

(PDF Page 31/108)

9.1.9

FORMER TOMPION LIMITED PROPERTY

Report back on the lands north of Steeles Avenue and west of Ninth Line, City of Markham, Regional Municipality of York, Rouge River watershed and staff recommendation to pursue an exchange of TRCA lands in the Rouge watershed for lands in the Humber River watershed, with additional funds to support TRCA and partner objectives.

(PDF Page 42/108)

9.2

SECTION II - ITEMS FOR EXECUTIVE COMMITTEE ACTION

9.2.1

REQUEST FOR QUOTATION FOR CAMPGROUND RESERVATION SOFTWARE

Award of Request for Quotation (RFQ) No. 10022239 for campground reservation software system for January 1, 2020 to December 31, 2025.

(PDF Page 50/108)

9.2.2

REQUEST FOR TENDER FOR INTERIOR RENOVATIONS OF THE BOYD CENTRE CAFETERIA

Award of Request for Tender (RFT) No. 10021391 for Interior Renovation of the Boyd Centre Cafeteria, in the City of Vaughan, Region of York.

(PDF Page 53/108)

9.3

SECTION III - ITEMS FOR THE INFORMATION OF THE BOARD

9.3.1

COMPENSATION PROGRAM SUMMARY REPORT 2019

First annual report to the Executive Committee on TRCA’s Ecosystem Compensation Program using summary statistics from TRCA’s ecosystem compensation database. The report contains a summary of outcomes and performance of the program with recommendations for improvement where needed.

(PDF Page 57/108)

9.4

SECTION IV - ONTARIO REGULATION 166/06, AS AMENDED

Receipt of Ontario Regulation 166/06, as amended, for applications 10.1-10.2, which were approved or received at the Executive Committee Meeting #9/19, held on November 1, 2019

(PDF Page 84/108)

10.

CLOSED SESSION

11.

NEW BUSINESS

 

NEXT MEETING OF THE BOARD OF DIRECTORS #11/19, TO BE HELD ON JANUARY 24, 2019 AT 9:30 A.M. AT HEAD OFFICE, 101 EXCHANGE AVENUE, VAUGHAN

John MacKenzie, Chief Executive Officer

 

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