Executive Committee Meeting
Agenda

Friday, February 03, 2023

9:30 A.m. - 1:30 P.m.

The meeting will be conducted via a video conference

Members of the public may view the livestream at the following link:

https://video.isilive.ca/trca/live.html

Members:

• Paul Ainslie
• Dave Barton
• Shelley Carroll
• Joanne Dies
• Paula Fletcher
• Chris Fonseca
• Linda Jackson
• Amber Morley
• Steve Pellegrini
• Anthony Perruzza
• Rowena Santos
• Dianne Saxe

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1.

CALL TO ORDER

2.

ACKNOWLEDGEMENT OF INDIGENOUS TERRITORY

3.

DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF

4.

MINUTES OF MEETING #6/22, HELD ON OCTOBER 7, 2022

Minutes Link

5.

DELEGATIONS

6.

PRESENTATIONS

7.

CORRESPONDENCE

8.

SECTION I - ITEMS FOR BOARD OF DIRECTORS ACTION

8.1

REQUEST FOR TENDER FOR SUPPLY AND DELIVERY OF VARIOUS AGGREGATES TO BLUFFER'S SW HEADLAND (PHASE 3)

1. Award of Request for Tender (RFT) No. 10038870 - Supply and Delivery of 800 Tonnes of 0.5 – 1 Tonne Armourstone.
2. Award of Request for Tender (RFT) No. 10038871 - Supply and Delivery of 4,400 Tonnes of 225 – 450mm rip rap.
3. Award of Request for Tender (RFT) No. 10038872 - Supply and Delivery of 2,300 Tonnes of 2 – 4 Tonne Stackable Armourstone.
4. Award of Request for Tender (RFT) No. 10038873 - Supply and Delivery of 1,200 Tonnes of 2 – 4 Tonne Non-Stackable Armourstone.
5. Award of Request for Tender (RFT) No. 10038874 - Supply and Delivery of 2,700 Tonnes of 3 – 5 Tonne Non-Stackable Armourstone.
6. Award of Request for Tender (RFT) No. 10038875 - Supply and Delivery of 1,400 Tonnes of 4 – 6 Tonne Stackable Armourstone.
7. Award of Request for Tender (RFT) No. 10038876 - Supply and Delivery of 7,000 Tonnes of 4 – 6 Tonne Non-Stackable Armourstone.
8. Award of Request for Tender (RFT) No.10038877 - Supply and Delivery of 10,800 Tonnes of 5 – 7 Tonne Non-Stackable Armourstone.

8.2

VENDOR OF RECORD ARRANGEMENT FOR RENTAL OF OPERATED HEAVY CONSTRUCTION EQUIPMENT – CONTRACT EXTENSION

Extension of Contract No. 10035339 for a Vendor of Record (VOR) arrangement for operated heavy construction equipment from April 1, 2023 to April 1, 2025

9.

SECTION II - ITEMS FOR EXECUTIVE COMMITTEE ACTION

9.1

ACQUISITION FROM VALLEY MAJOR DEVELOPMENTS LTD, CITY OF VAUGHAN

Acquisition of property located south of Major Mackenzie Drive and east of Pine Valley Drive, municipally known as 4433, 4455, 4477 Major Mackenzie Drive, in the City of Vaughan, Regional Municipality of York, under the “Greenlands Acquisition Project for 2021-2030,” Flood Plain and Conservation Component, Humber River watershed (CFN 62394)

9.2

LEASE RENEWAL - TREETOP TREKKING

Renewal of lease agreement between Toronto and Region Conservation Authority (TRCA) and Treetop Trekking for Bruce’s Mill and Heart Lake Conservation Parks

9.3

APPLICATIONS FOR PERMITS PURSUANT TO S.28.0.1 OF THE CONSERVATION AUTHORITIES ACT Mayfield Developments Inc., Caledon

Issuance of permission pursuant to Section 28.0.1 of the Conservation Authorities Act to make alterations within a Regulated Area to facilitate the construction of a residential plan of subdivision at 12259 Chinguacousy Road, Town of Caledon, Region of Peel

9.4

HUMAN RESOURCES AND PAYROLL INFORMATION SYSTEM - CONTRACT EXTENSION

Request to extend existing contract for Toronto and Region Conservation Authority’s (TRCA) Human Resources Information System (HRIS) for HR and Payroll systems and information services and ongoing HRIS support

9.5

INFRASTRUCTURE CANADA DISASTER MITIGATION AND ADAPTATION FUND APPROVAL

To authorize Toronto and Region Conservation Authority (TRCA) to enter into a contribution agreement with Infrastructure Canada in support of the Beverley Acres German Mills Creek Erosion Control project

10.

SECTION III - ITEMS FOR THE INFORMATION OF THE BOARD

10.1

2022 YEAR-END FUNDING AND GRANTS PROGRAM UPDATE

To provide a year-end update to Toronto and Region Conservation Authority’s (TRCA) Board of Directors on the Funding and Grants program and to highlight program successes as of December 31, 2022

10.2

Q4 COMMUNICATIONS, MARKETING, AND EVENTS REPORT SUMMARY (OCTOBER 1, 2022 TO DECEMBER 31, 2022)

Information report regarding Toronto and Region Conservation Authority (TRCA) corporate media communication activities and events during the fourth quarter of 2022 (October 1, 2022 – December 31, 2022)

11.

SECTION IV - ONTARIO REGULATION 166/06, AS AMENDED

11.1

STANDARD DELEGATED PERMITS FOR RECEIPT - STAFF APPROVED AND ISSUED

Standard Delegated Permits are processed by Development and Engineering Services Division staff, authorized by designated staff appointed as Authorized Signatories by the Board of Directors and received monthly by the Executive Committee. Permits categorized as Standard Delegated Permits are: standard, routine infrastructure works, emergency infrastructure works, minor works, and permits after the fact/resolution of violations

STANDARD DELEGATED PERMITS FOR RECEIPT – STAFF APPROVED AND ISSUED (Page 59) 

PERMISSION FOR ROUTINE INFRASTRUCTURE WORKS FOR RECEIPT – STAFF APPROVED AND ISSUED (Page 71) 

MINOR WORKS LETTER OF APPROVAL FOR RECEIPT – STAFF APPROVED AND ISSUED (Page 80) 

PERMITS AFTER THE FACT / RESOLUTION OF VIOLATIONS FOR RECEIPT – STAFF APPROVED AND ISSUED (Page 84) 

12.

CLOSED SESSION

12.1

UPDATE ON FOOD SERVICES AGREEMENT – FEBRUARY 2023

Pursuant to subsection C.4.(2)(g) of TRCA's Board of Directors Administrative By-Law, as the subject matter includes advice that is subject to solicitor-client privilege

(Closed session report will be circulated to Executive Committee Members separately) 

12.2

TRCA'S NEW ADMINISTRATIVE BUILDING PROJECT FINANCIAL UPDATE – JANUARY 2023

Pursuant to Section C.4.(e) of the TRCA Board of Directors Administrative By-Law, as the subject matter consists of litigation or potential litigation, affecting TRCA

(Closed session report will be circulated to Executive Committee Members separately) 

13.

NEW BUSINESS

 

NEXT MEETING OF THE EXECUTIVE COMMITTEE #2/23, TO BE HELD VIA VIDEOCONFERENCE ON MARCH 3, 2023 AT 9:30 A.M. 

John MacKenzie, Chief Executive Officer

 

/jh