Meeting #:
Date:
-
Location:
The meeting will be conducted via a video conference
Members of the public may view the livestream at the following link:
https://video.isilive.ca/trca/live.html
PRESENT
  • Paul Ainslie
  • Dave Barton
  • Shelley Carroll
  • Joanne Dies
  • Paula Fletcher
  • Chris Fonseca
  • Linda Jackson
  • Amber Morley
  • Steve Pellegrini
  • Anthony Perruzza
  • Rowena Santos
  • Dianne Saxe

Executive Committee Meeting #1/23 was held via videoconference, on Friday, February 3, 2023, pursuant to section c.12 of the Toronto and Region Conservation Authority Board of Directors Administrative By-Law. The Chair, Paul Ainslie, called the meeting to order at 9:30 a.m.

The Chair recited the Acknowledgement of Indigenous Territory.

  • RES.#B1/23
    Moved By:Amber Morley

    THAT the Minutes of Meeting #6/22, held on October 7, 2022, be approved.



    Carried

None.

None.

  • RES.#B2/23
    Moved By:Steve Pellegrini

    WHEREAS Toronto and Region Conservation Authority (TRCA) is engaged in a project that requires supply and delivery of various aggregates;

    AND WHEREAS TRCA solicited tenders through a publicly advertised process;

    THEREFORE, THE EXECUTIVE COMMITTEE RECOMMENDS THAT Request for Tender (RFT) No. 10038870 for Supply and Delivery of 800 Tonnes of 0.5 – 1 Tonne Armourstone be awarded to Glenn Windrem Trucking at a total cost not to exceed $50,800 plus applicable taxes, to be expended as authorized by Toronto and Region Conservation Authority (TRCA) staff;

    THAT TRCA staff be authorized to approve additional expenditures to a maximum of $5,080 (approximately 10% of the project cost), plus applicable taxes, in excess of the contract cost as a contingency allowance if deemed necessary;

    THAT Request for Tender (RFT) No. 10038871 for Supply and Delivery of 4,400 Tonnes of 225 – 450mm rip rap be awarded to Glenn Windrem Trucking at a total cost not to exceed $ 191,400 plus applicable taxes, to be expended as authorized by Toronto and Region Conservation Authority (TRCA) staff;

    THAT TRCA staff be authorized to approve additional expenditures to a maximum of $19,140 (approximately 10% of the project cost), plus applicable taxes, in excess of the contract cost as a contingency allowance if deemed necessary;

    THAT Request for Tender (RFT) No. 10038872 for Supply and Delivery of 2,300 Tonnes of 2 – 4 Tonne Stackable Armourstone be awarded to Gott Natural Stone '99 Inc. at a total cost not to exceed $208,564 plus applicable taxes, to be expended as authorized by Toronto and Region Conservation Authority (TRCA) staff;

    THAT TRCA staff be authorized to approve additional expenditures to a maximum of $20,856 (approximately 10% of the project cost), plus applicable taxes, in excess of the contract cost as a contingency allowance if deemed necessary;

    THAT Request for Tender (RFT) No. 10038873 for Supply and Delivery of 1,200 Tonnes of 2 – 4 Tonne Non-Stackable Armourstone be awarded to Gott Natural Stone '99 Inc. at a total cost not to exceed $108,816 plus applicable taxes, to be expended as authorized by Toronto and Region Conservation Authority (TRCA) staff;

    THAT TRCA staff be authorized to approve additional expenditures to a maximum of $10,882 (approximately 10% of the project cost), plus applicable taxes, in excess of the contract cost as a contingency allowance if deemed necessary;

    THAT Request for Tender (RFT) No. 10038874 for Supply and Delivery of 2,700 Tonnes of 3 – 5 Tonne Non-Stackable Armourstone be awarded to Glenn Windrem Trucking at a total cost not to exceed $228,420 plus applicable taxes, to be expended as authorized by Toronto and Region Conservation Authority (TRCA) staff;

    THAT TRCA staff be authorized to approve additional expenditures to a maximum of $22,842 (approximately 10% of the project cost), plus applicable taxes, in excess of the contract cost as a contingency allowance if deemed necessary;

    THAT Request for Tender (RFT) No. 10038875 for Supply and Delivery of 1,400 Tonnes of 4 – 6 Tonne Stackable Armourstone be awarded to Gott Natural Stone '99 Inc. at a total cost not to exceed $126,952 plus applicable taxes, to be expended as authorized by Toronto and Region Conservation Authority (TRCA) staff;

    THAT TRCA staff be authorized to approve additional expenditures to a maximum of $12,695 (approximately 10% of the project cost), plus applicable taxes, in excess of the contract cost as a contingency allowance if deemed necessary;

    THAT Request for Tender (RFT) No. 10038876 for Supply and Delivery of 7,000 Tonnes of 4 – 6 Tonne Non-Stackable Armourstone be awarded to Glenn Windrem Trucking at a total cost not to exceed $592,200 plus applicable taxes, to be expended as authorized by Toronto and Region Conservation Authority (TRCA) staff;

    THAT TRCA staff be authorized to approve additional expenditures to a maximum of $59,220 (approximately 10% of the project cost), plus applicable taxes, in excess of the contract cost as a contingency allowance if deemed necessary;

    THAT Request for Tender (RFT) No. 10038877 for Supply and Delivery of 10,800 Tonnes of 5 – 7 Tonne Non-Stackable Armourstone be awarded to Glenn Windrem Trucking at a total cost not to exceed $913,680 plus applicable taxes, to be expended as authorized by Toronto and Region Conservation Authority (TRCA) staff;

    THAT TRCA staff be authorized to approve additional expenditures to a maximum of $91,368 (approximately 10% of the project cost), plus applicable taxes, in excess of the contract cost as a contingency allowance if deemed necessary

    THAT should TRCA staff be unable to negotiate a contract with the above-mentioned bidders, staff be authorized to enter into and conclude contract negotiations with other bidders that submitted quotations, beginning with the next lowest bid meeting TRCA specifications;

    AND FURTHER THAT authorized TRCA officials be directed to take whatever action may be required to implement the contract, including the obtaining of necessary approvals and the signing and execution of any documents.



    Carried
  • RES.#B3/23
    Moved By:Dianne Saxe

    THAT the Executive Committee defer Item 8.2 - Vendor of Record Arrangement for Rental of Operated Heavy Construction Equipment - Contract Extension, to the Board of Directors. 



    Carried
  • RES.#B4/23
    Moved By:Amber Morley

    THAT THE EXECUTIVE COMMITTEE RECOMMENDS THAT 1.08 hectares (2.68 acres), more or less, of vacant land, located south of Major Mackenzie Drive and east of Pine Valley Drive, said land being Part of Lots 2, 3 and 4 on Registered Plan M-1194, designated as Parts 3, 4, 13, 14, 18 and 19 on draft Registered Plan by R. Avis Surveying Inc, Drawing No. 3031-2R.DWG, municipally known as 4433, 4455, and 4477 Major Mackenzie Drive, in the City of Vaughan, Regional Municipality of York, be purchased from Valley Major Developments Ltd;

    THAT the purchase price be $2.00;

    THAT Toronto and Region Conservation Authority (TRCA) receive conveyance of the land free from encumbrance, subject to existing service easements;

    THAT TRCA enter into a Limiting Distance Agreement with the City of Vaughan and Valley Major Developments in respect to a portion of the lands to be conveyed to TRCA;

    THAT consideration of One Hundred Ten Thousand, One Hundred Seventy-Five Dollars ($110,175), inclusive of HST, be paid to TRCA from Valley Major Developments for the Limiting Distance Agreement;

    THAT TRCA receive conveyance of the land free from encumbrance, subject to the Limiting Distance Agreement and existing service easements;

    THAT the Limiting Distance Agreement be executed, and the transaction be completed at the earliest possible date and all reasonable expenses incurred incidental to the closing for land transfer tax, legal costs, and disbursements are to be paid by Valley Major Developments;

    AND FURTHER THAT authorized TRCA officials be directed to take the necessary action to finalize the transaction, including obtaining any necessary approvals and the signing and execution of documents.



    Carried
  • RES.#B5/23
    Moved By:Amber Morley

    THE EXECUTIVE COMMITTEE RECOMMENDS THAT WHEREAS TRCA has been requested by Treetop Trekking Inc. to renew existing lease agreements between TRCA and Treetop Trekking Inc. at Bruce’s Mill and Heart Lake;

    WHEREAS it is in the opinion of TRCA staff that it is in the best interest of TRCA in furthering its objectives under the Conservation Authorities Act, to renew the existing leases;

    THEREFORE, LET IT BE RESOLVED THAT TRCA enter into lease agreements with Treetop Trekking Inc. on the following terms and conditions;

    1. A ten-year term with a second ten-year term, at the option of TRCA in its sole discretion;
    2. Rental rate for each Park is $62,400 per year, indexed at 2% annually;
    3. Treetop Trekking Inc. pays TRCA gross revenue of 7% in Year 1, 8% in Year 2, and 9% in Years 3-10;
    4. Treetop Trekking will make a $300,000 total capital investment into 5 structures at Bruce’s Mill, within the first five years of the first term;
    5. Treetop Trekking is solely responsible for obtaining all required approvals and permits, and to pay all costs associated with maintenance, renovation, repair and installation, if any, of facility equipment;
    6. Treetop Trekking will pay to clean on-site washroom facilities on a weekly basis.

    AND FURTHER THAT authorized TRCA officials are directed to take whatever action may be required to finalize the transactions, including the obtaining of necessary approvals and the signing and execution of any documents.



    Carried
  • RES.#B6/23
    Moved By:Amber Morley

    WHEREAS the Minister of Municipal Affairs and Housing (MMAH) issued a Minister’s Zoning Order (MZO) for the subject property on July 10, 2020, as Ontario Regulation 362/20;

    WHEREAS Section 28.0.1 of the Conservation Authorities Act requires the Authority to issue permission for a development project that has been authorized by a Minister’s Zoning Order (MZO) issued under the Planning Act, and where the lands in question are not located within a Greenbelt Area as identified through Section 2 of the Greenbelt Act;

    WHEREAS Section 28.0.1 of the Conservation Authorities Act requires that the Authority shall not refuse to grant permission for a development project that has been authorized by an MZO, outside of the Greenbelt, under subsection (3) despite, (a) anything in Section 28 or in a regulation made under Section 28, and (b) anything in subsection 3(5) of the Planning Act;

    WHEREAS Section 28.0.1(6), of the Conservation Authorities Act, permits the Authority to attach conditions to the permission, including conditions to mitigate any effects the development may have on the control of flooding, erosion, dynamic beaches, or unstable soil or bedrock and/or in the event of a natural hazard, might jeopardize the health or safety of persons or result in the damage or destruction of property;

    WHEREAS Section 28.0.1(24), of the Conservation Authorities Act, provides that where a permit is to be issued pursuant to Ontario Regulation 166/06, the applicant is required to enter into an agreement with the Conservation Authority;

    AND WHEREAS Toronto and Region Conservation Authority (TRCA) staff, in the absence of an approved MZO, would normally issue a Section 28 Permit for the construction of a residential plan of subdivision, and it has been demonstrated there will no impact on the control of flooding, erosion, dynamic beaches, previous tests of pollution, the conservation of land, and new tests of unstable soils or bedrock, or jeopardize the health or safety of persons or result in the damage or destruction of property;

    THEREFORE, LET IT BE RESOLVED THAT Mayfield Developments Inc. in the Town of Caledon be granted permission through a Permit to construct the residential plan of subdivision at 12259 Chinguacousy Road, Town of Caledon, Region of Peel;

    THAT TRCA staff seek full cost recovery in accordance with TRCA's Administrative Fee Schedule; and

    AND FURTHER THAT the Executive Committee authorize the entering into of an agreement related to the Permit for the site works.



    Carried
  • RES.#B7/23
    Moved By:Amber Morley

    WHEREAS TRCA requires Human Resources and Payroll Information Services;

    AND WHEREAS TRCA solicited proposals through a publicly advertised process in 2018 and evaluated the proposals based on the criteria outlined in RFP#:10007632;

    AND WHEREAS Ceridian HCM Inc. was the successful highest ranked proponent;

    AND WHEREAS staff are satisfied with the services provided to date under the current contract;

    THEREFORE, LET IT BE RESOLVED THAT TRCA staff be directed to exercise their contractual right to extend the arrangement with Ceridian HCM Inc. up to an additional five (5) years, to May 31, 2028, at a total cost not to exceed $1,450,000 plus applicable taxes;

    THAT TRCA staff be authorized to approve additional expenditures to a maximum of 15% of the contract cost as a contingency allowance if deemed necessary;

    AND FURTHER THAT authorized TRCA officials be directed to take whatever action may be required to implement the contract, including the obtaining of necessary approvals and the signing and execution of any documents.



    Carried
  • RES.#B8/23
    Moved By:Amber Morley

    IT IS RECOMMENDED THAT TRCA staff be authorized to enter into a contribution agreement with Infrastructure Canada to support the Beverley Acres German Mills Creek Erosion Control project.



    Carried
  • RES.#B9/23
    Moved By:Dave Barton

    IT IS RECOMMENDED THAT the 2022 Year-End Funding and Grants program update, be received.



    Carried
  • RES.#B10/23
    Moved By:Dave Barton

    THAT the Q4 Communications, Marketing and Events Report Summary for October 1, 2022 to December 31, 2022, be received.



    Carried
  • RES.#B11/23
    Moved By:Amber Morley

    THAT standard delegated permits, permission for routine infrastructure works, minor works letters of approval, and permits after the fact / resolution of violations granted by Toronto and Region Conservation Authority staff, in accordance with Ontario Regulation 166/06, as amended, which are listed below, be received.



    Carried
  • RES.#B12/23
    Moved By:Anthony Perruzza

    THAT the Executive Committee move into closed session, pursuant to Section C.4.(e) of the TRCA Board of Directors Administrative By-Law, to discuss Item 12.1 - Food Service Agreement, as the subject matters includes advice that is subject to solicitor-client privilege and item 12.2 - TRCA's New Administrative Building Project Financial Update - January 2023, as the subject matters pertains to litigation or potential litigation, affecting TRCA. 



    Carried
  • RES.#B13/23
    Moved By:Anthony Perruzza

    THAT the Executive Committee rise and report from closed session at 10:56 a.m. 



    Carried
  • RES.#B14/23
    Moved By:Amber Morley

    IT IS RECOMMENDATED THAT the report regarding Update on Food Services Agreement - February 2023, be received;

    AND THAT the recommendations listed within the report, be approved.



    Carried
  • RES.#B15/23
    Moved By:Anthony Perruzza

    IT IS RECOMMENDED THAT the New Administrative Building Project Financial Update - January 2023 report be received, for information. 



    Carried

Chair Ainslie took a moment to remember and honour Lisette Mallet, a dedicated and long-time TRCA volunteer, member of the Regional Watershed Alliance, and champion for the Humber River and its cultural heritage who passed away recently after a 6-month battle with cancer.