Board of Directors Meeting Revised Agenda Meeting #:#3/19Date:Friday, March 29, 2019Time: 9:30 A.m. - 1:30 P.m.Location:HEAD OFFICE, 101 EXCHANGE AVENUE, VAUGHAN1.ACKNOWLEDGEMENT OF INDIGENOUS TERRITORY 2.MINUTES OF MEETING #2/19, HELD ON FEBRUARY 22, 2019 Meeting Minutes Link3.BUSINESS ARISING FROM THE MINUTES 4.DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF 5.DELEGATIONS 6.PRESENTATIONS 6.12019 BOLTON ICE JAM FLOODING Presentation in support of agenda item 9.3., presented by Rehana Rajabali, Senior Manager, Flood Risk Management.7.CORRESPONDENCE 7.1CITY OF TORONTO MOTION 19-MM2.4 - TOMMY THOMPSON PARK SHUTTLE SERVICE 1.City Toronto 19-MM2.4 Tommy Thompson Park Shuttle Service 02.19.19.pdf1.City Toronto 19-MM2.4 Tommy Thompson Park Shuttle Service 02.19.19.pdf8.SECTION I - ITEMS FOR BOARD OF DIRECTORS ACTION 8.1APPOINTMENT OF INFORMATION AND PRIVACY OFFICER 1.APPOINTMENT OF THE INFORMATION AND PRIVACY OFFICER - 2019.pdf1.APPOINTMENT OF THE INFORMATION AND PRIVACY OFFICER - 2019.pdfApproval to appoint the Clerk and Manager, Policy as the Information and Privacy Officer pursuant to the Municipal Freedom of Information and Protection of Privacy Act and to authorize the delegation of powers and duties to same.8.2BOLTON BERM REMEDIATION STUDY 1.Bolton Berm Remediation Study.pdf1.Bolton Berm Remediation Study.pdfSummary of a comprehensive study assessing the hydraulic performance and structural integrity of the flood control system protecting the historic village of Bolton, taking into account observations from the recent March 15th-16th, 2019 event and including proposed next steps and implementation considerations.8.3VENDOR OF RECORD ARRANGEMENT FOR EMERGENCY RESPONSE TO SPILLS AND DISPOSAL OF HAZARDOUS WASTE 1.Vendors of Record For Emergency Response to and Cleanup of Spills and Disposal of Hazardous Waste.pdf1.Vendors of Record For Emergency Response to and Cleanup of Spills and Disposal of Hazardous Waste.pdfAward of Request for Proposal (RFP) No. 10008804 for a Vendor of Record (VOR) arrangement for emergency response to spills and disposal of hazardous waste.8.4VENDOR OF RECORD ARRANGEMENT FOR OPERATED HEAVY CONSTRUCTION EQUIPMENT RENTAL 1.Heavy Construction Equipment Rental VOR.pdf1.Heavy Construction Equipment Rental VOR.pdfAward of Request for Proposal (RFP) No. 10020047 for a Vendor of Record (VOR) arrangement for supply of operated heavy construction and associated specialty equipment from April 1, 2019 to March 31, 2020.8.5NEW ADMINISTRATIVE OFFICE BUILDING – PROCUREMENT STRATEGY FOR CONSTRUCTION AND SITE PLAN APPROVAL STATUS 1.TRCA New Administrative Office Building - Procurement Strategy for Construction.pdf2.TRCA LEED Status Report 190123.pdf3.TRCA - WELL Status Report - 190123.pdf4.TRCA_ZCB Status Report_190123.pdf1.TRCA New Administrative Office Building - Procurement Strategy for Construction.pdf2.TRCA LEED Status Report 190123.pdf3.TRCA - WELL Status Report - 190123.pdf4.TRCA_ZCB Status Report_190123.pdfUpdate on the proposed procurement strategy, sustainability design specifications for the construction tender and status of the Site Plan approval process of TRCA's New Administrative Office Building Project.8.6MEETING PROVINCIAL PRIORITIES FOR REDUCING REGULATORY BURDEN AND STREAMLINING APPROVALS 1.Meeting Provincial Priorities for Reducing Regulatory Burden and Streamlining Approvals.pdf1.Meeting Provincial Priorities for Reducing Regulatory Burden and Streamlining Approvals.pdfTo provide a progress report to the Board of Directors on Toronto and Region Conservation Authority (TRCA) staff’s ongoing efforts to increase operational efficiencies, streamline processes and enhance customer service, which collectively aim to support and contribute to provincial priorities to streamline the planning and development approvals process.9.SECTION III - ITEMS FOR THE INFORMATION OF THE BOARD 9.1TRCA COMMENTS TO ENVIRONMENTAL REGISTRY OF ONTARIO (ERO) 10TH YEAR REVIEW OF ONTARIO'S ENDANGERED SPECIES ACT (ERO #013-4143) 1.Endangered Species Act Review.pdf2.Endangered Species Act Review TRCA Comments.pdf1.Endangered Species Act Review.pdf2.Endangered Species Act Review TRCA Comments.pdfTRCA's comments on the Government of Ontario’s proposed amendments to the Endangered Species Act, 2007 and associated proposed implementing framework and regulations.9.2REGIONAL WATERSHED ALLIANCE MINUTES Meeting #3/18, held on November 14, 2018 - Meeting Minutes Link Meeting #1/19, held on February 13, 2019 - Meeting Minutes Link 9.32019 BOLTON ICE JAM FLOODING 1.2019 Bolton Ice Jam Flooding.pdf1.2019 Bolton Ice Jam Flooding.pdfOn March 15-16, 2019, an ice jam and subsequent flooding occurred on the Humber River between Humber Lea Road and King Street in Bolton. This report summarizes TRCA’s forecasting, warning, and response activities in relation to the event and highlights lessons learned.10.MATERIAL FROM EXECUTIVE COMMITTEE MEETING Meeting #2/19, held on March 1, 2019 - Meeting Minutes Link 10.1SECTION I - ITEMS FOR BOARD OF DIRECTORS ACTION 10.1.1BOLTON CAMP REDEVELOPMENT MUNICIPAL SERVICING PROJECT 1.Bolton Camp Redevelopment - Municipal Servicing Water and Wastewater.pdf1.Bolton Camp Redevelopment - Municipal Servicing Water and Wastewater.pdfAward of Contract 2018-096T for the installation of new water and wastewater services at Bolton Camp, Town of Caledon, in the Regional Municipality of Peel. (Exec. minutes p.2/23)10.2SECTION IV - ONTARIO REGULATION 166/06, AS AMENDED Receipt of Ontario Regulation 166/06, as amended, for applications which were approved at Executive Committee Meeting #2/19, held on March 1, 2019. (S.11.1, Exec minutes p.10/23)11.CLOSED SESSION The Board of Directors shall enter into closed session, pursuant to Section C.4. of the TRCA Board of Directors Administrative By-law, as the subject matter consists of C.4.(l) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of TRCA (being to discuss TRCA's position on the negotiation of the sale of TRCA-owned lands.) 12.NEW BUSINESS NEXT MEETING OF THE BOARD OF DIRECTORS #4/19, TO BE HELD ON APRIL 26, 2019 AT 9:30 A.M. AT HEAD OFFICE, 101 EXCHANGE AVENUE, VAUGHAN John MacKenzie, Chief Executive Officer /afNo Item Selected This item has no attachments1.Bolton Camp Redevelopment - Municipal Servicing Water and Wastewater.pdf1.City Toronto 19-MM2.4 Tommy Thompson Park Shuttle Service 02.19.19.pdf1.Heavy Construction Equipment Rental VOR.pdf1.Vendors of Record For Emergency Response to and Cleanup of Spills and Disposal of Hazardous Waste.pdf1.APPOINTMENT OF THE INFORMATION AND PRIVACY OFFICER - 2019.pdf1.Endangered Species Act Review.pdf2.Endangered Species Act Review TRCA Comments.pdf1.TRCA New Administrative Office Building - Procurement Strategy for Construction.pdf2.TRCA LEED Status Report 190123.pdf3.TRCA - WELL Status Report - 190123.pdf4.TRCA_ZCB Status Report_190123.pdf1.Bolton Berm Remediation Study.pdf1.Meeting Provincial Priorities for Reducing Regulatory Burden and Streamlining Approvals.pdf1.2019 Bolton Ice Jam Flooding.pdf