Board of Directors Meeting Revised Agenda Meeting #:#6/19Date:Friday, June 21, 2019Time: 9:30 A.m. - 1:30 P.m.Location:HEAD OFFICE, 101 EXCHANGE AVENUE, VAUGHAN1.ACKNOWLEDGEMENT OF INDIGENOUS TERRITORY 2.MINUTES OF MEETING #5/19, HELD ON MAY 24, 2019 Meeting Minutes Link3.BUSINESS ARISING FROM THE MINUTES 4.DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF 5.PRESENTATIONS 5.1Rehana Rajabali, Senior Manager, Flood Risk Management, TRCA, in regard to Agenda Items 8.1 Toronto Islands Flood Characterization and Risk Assessment Project and 8.2. Flood Risk Management Update. Presentation Link6.DELEGATIONS 6.1Joe Cressy, Councillor, City of Toronto Ward 10, in regard to Agenda Item 8.1. 6.2Nathalie Karvonen, Executive Director, Toronto Wildlife Centre, in regard to Agenda Item 8.10. 7.CORRESPONDENCE 8.SECTION I - ITEMS FOR BOARD OF DIRECTORS ACTION 8.1TORONTO ISLANDS FLOOD CHARACTERIZATION AND RISK ASSESSMENT PROJECT 1.Toronto Islands Flood Characterization and Risk Assessment.pdfApproval to adopt the Toronto Islands Flood Characterization and Risk Assessment Study as prepared by W.F. Baird & Associates Coastal Engineers Ltd. 8.2FLOOD RISK MANAGEMENT UPDATE 1.Flood Risk Management Report.pdf2.Flood Risk Management Report_Attachment_v2.pdfSummary of current and future initiatives to improve flood risk management, overview of projects funded by the National Disaster Mitigation Program (NDMP), and reporting as requested by the Board of Directors on TRCA’s response to the August 7, 2018 storm.8.3TORONTO PORT AUTHORITY MEMORANDUM OF UNDERSTANDING AND MASTER SERVICE AGREEMENT 1.Toronto Ports Authority MOU and MSA_rev.pdfToronto and Region Conservation Authority (TRCA) request for Board of Directors approval to enter into a Memorandum of Understanding (MOU) setting the guiding principles of a long-term relationship between TRCA and Toronto Port Authority (TPA), and a subsequent Master Service Agreement with TPA for a variety of environmental initiatives that provide mutual benefits to the two organizations along the Toronto Waterfront within TPA’s jurisdiction.8.4TORONTO ZOO MEMORANDUM OF UNDERSTANDING AND MASTER SERVICE AGREEMENT 1.Toronto Zoo MOU and MSA.pdf2.Draft Zoo MOU - May 29 2019 JM Edits.pdfToronto and Region Conservation Authority (TRCA) request for Board of Directors approval to enter into a Memorandum of Understanding (MOU) setting the guiding principles of a long-term relationship between TRCA and the Toronto Zoo, and a subsequent Master Service Agreement with the Toronto Zoo for a variety of environmental initiatives that provide mutual benefits to the two organizations in the Rouge River Watershed on the Toronto Zoo operated lands.8.5REQUEST FOR TENDER FOR THE SUPPLY AND DELIVERY OF VARIOUS SIZES OF MATERIAL FOR PHASE II OF THE BLUFFER’S PARK SOUTH HEADLAND AND BEACH MAJOR MAINTENANCE PROJECT 1.Bluffer's Park South Headland and Beach Major Maintenance Project - Supply and Delivery of Various Materials.pdf2.Project Area.pdfAward of Request for Tender (RFT) No. 10021241 for the supply and delivery of 2,200 tonnes of 300 – 600 mm rip rap material, RFT No. 10021242 for the supply and delivery of 2,400 tonnes of 500 – 800 mm rip rap and RFT No. 10021243 for the supply and delivery of 14,000 tonnes of 5 – 7 tonne armourstone material.8.6AUDITED FINANCIAL STATEMENTS - ONTARIO GOVERNMENT FUNDED PROFESSIONAL ACCESS INTO EMPLOYMENT (PAIE) PROGRAM 1.Audited Financial Statements (PAIE 2018 - 2019).pdf2.Appendix II - Statement of Revenue and Expenditure (PAIE 2018-2019).pdf3.Management Representation Letter (PAIE 2018 - 2019).pdf4.PAIE - Ontario Transfer Payment Agreement, April 1, 2018.pdf5.PAIE - Amended Agreement, March 1, 2019.pdf6.PAIE - MTCU Memorandum, March 18, 2019.pdf7.Audited Statement of Revenue and Expenses (PAIE 2018-2019).pdfApproval of the Professional Access Into Employment (PAIE) Program Statement of Revenue and Expenditure for the period April 1, 2018 to March 31, 2019.8.7LOCAL PLANNING APPEAL TRIBUNAL - REQUEST FOR AUTHORIZATION TO APPEAR 1.LOCAL PLANNING APPEAL TRIBUNAL Request for Authorization to Appear, June 2019.pdf2.LPAT Request Report June 2019.pdfAuthorization for staff to appear before the Local Planning Appeal Tribunal (LPAT) and Toronto Local Appeal Body (TLAB) and, if necessary, retain external legal counsel on recent LPAT and TLAB appeals within the Toronto and Region Conservation Authority jurisdiction.8.8TRCA INVESTMENT MANAGEMENT STRATEGY 1.TRCA INVESTMENT MANAGEMENT STRATEGY.pdfToronto and Region Conservation Authority (TRCA) voluntarily adheres to the investing regulations in the Municipal Act (the Act) in order to align its investing activities with those available to its partner municipalities. As the Act has been updated and TRCA’s partner municipalities are no longer limited to a prescribed restricted list of eligible investments, TRCA is proposing to modernize its investment strategy to balance achieving greater potential returns with managing acceptable risk.8.9SECTION 28 REGULATION MAPPING - JURISDICTION-WIDE UPDATE 1.TRCA Regulation Mapping Update Project.pdfTo seek Board of Directors' endorsement of the jurisdiction-wide update to TRCA’s Section 28 Regulation mapping based upon the most current information available related to regulated natural hazards and natural features.8.10TORONTO WILDLIFE CENTRE AND MENNO-REESOR RESTORATION PROJECT 1.TORONTO WILDLIFE CENTRE UPDATE.pdfUpdate on the Toronto Wildlife Centre Project and the Menno-Reesor Restoration Project.8.11CONSERVATION AUTHORITIES ACT AMENDMENTS AND REQUEST FOR DIRECTION TO PURSUE AND EXECUTE UPDATED MEMORANDUMS OF UNDERSTANDING AND SERVICE LEVEL AGREEMENTS WITH PARTNER MUNICIPALITIES BASED ON TERMS OUTLINED IN THIS REPORT 1.CONSERVATION AUTHORITIES ACT AMENDMENTS.pdfUpdate on the known impacts of the amendments to the Conservation Authorities Act on the programs and services offered to partner municipalities by Toronto and Region Conservation Authority (TRCA) and request for direction to pursue and execute updated memorandums of understanding and service level agreements with partner municipalities.9.SECTION III - ITEMS FOR THE INFORMATION OF THE BOARD 9.1METROLINX LAKESHORE EAST (LSE) RAIL CORRIDOR EXPANSION UPDATE AND DIRECTION ON PROPOSED CLOSURE OF CHESTERSON SHORES ACCESS 1.Metrolinx Lakeshore East Rail Corridor Expansion - Update.pdfUpdate to TRCA Board of Directors on the status of Metrolinx Lakeshore East Rail Corridor expansion arising from May 16, 2019, TRCA project update meeting held by Metrolinx with key stakeholders (Parks Canada, TRCA and City of Toronto).9.2WORLD RIVERS DAY ACTIVITIES 1.World Rivers Day Campaign.pdfTo inform and engage the Board of Directors on a proposed TRCA celebration of World Rivers Day through outreach and engagement activities focusing on raising awareness about the creeks and rivers in TRCA’s jurisdiction and communicating TRCA’s accomplishments related to watershed management.10.MATERIAL FROM EXECUTIVE COMMITTEE MEETING #5/19, HELD ON JUNE 7, 2019 Meeting Minutes Link10.1SECTION I - ITEMS FOR BOARD OF DIRECTORS ACTION 10.1.1RISK MANAGEMENT POLICY Approval of Toronto and Region Conservation Authority’s (TRCA) Risk Management Policy. (Exec. Minutes p.14/207)10.1.2TOWN OF CALEDON - LICENCE AGREEMENT FOR BASEBALL DIAMOND, HUMBER RIVER WATERSHED Recommendation that Toronto and Region Conservation Authority (TRCA) enter into a licence agreement with Town of Caledon for operation of a baseball diamond, located at 13540 Caledon King Townline South, Palgrave, known as Bolton Camp, in the Town of Caledon, Regional Municipality of Peel, Humber River watershed. (Exec. Minutes p.26/207)10.1.3ONTARIO HERITAGE TRUST AGREEMENT FOR GLASSCO PARK Toronto and Region Conservation Authority (TRCA) to enter into an updated agreement with Ontario Heritage Trust (OHT) for ongoing management, maintenance and stewardship of Glassco Park, located in the City of Vaughan, Regional Municipality of York, Humber River watershed. (CFN 61457) (Exec. Minutes p.31/207)10.1.4GREENLANDS ACQUISITION PROJECT FOR 2016-2020 Flood Plain and Conservation Component, Rouge River Watershed, Bruno and Michael Spinosa (CFN 61544). (Exec. Minutes p.36/207)10.1.5GREENLANDS ACQUISITION PROJECT FOR 2016-2020 Flood Plain and Conservation Component, Wetland Compensation and Acquisition, Rouge River Watershed, Neamsby Investments Inc. (CFN 61450) (Exec. Minutes p.40/207)10.1.6REQUEST FOR A PERMANENT EASEMENT FOR THE TORONTO MAPLE COLLECTOR SEWER, CITY OF TORONTO, DON RIVER WATERSHED Receipt of a request from the City of Toronto for a permanent easement on Toronto and Region Conservation Authority (TRCA) -owned lands located east of Dufferin Street and north of Finch Avenue, in the City of Toronto, required for the Toronto Maple Collector Sewer, Don River watershed. (CFN 50751) (Exec. Minutes p.45/207)10.1.7REQUEST FOR A PERMANENT EASEMENT FOR EXISTING UTILITY INFRASTRUCTURE, CITY OF BRAMPTON, REGIONAL MUNICIPALITY OF PEEL, ETOBICOKE CREEK WATERSHED Receipt of a request from the Alectra Utilities Corporation for a permanent easement required for existing utility infrastructure located on the east side of Mary Street and south of Moore Street, municipally known as 80 Mary Street, in the City of Brampton, Regional Municipality of Peel, Etobicoke Creek watershed. (CFN 61545) (Exec. Minutes p.49/207)10.1.8REQUEST FOR A PERMANENT EASEMENT, NORTHWOOD PARK (SENTINEL ROAD AND GRANDRAVINE DRIVE), CITY OF TORONTO, HUMBER RIVER WATERSHED Receipt of a request from the City of Toronto for a permanent easement for a storm sewer for the City of Toronto’s Basement Flooding Protection Program, on Toronto and Region Conservation Authority-owned lands located north of Sheppard Ave West and west of Keele Street, known as Northwood Park (Sentinel Road and Grandravine Drive), in the City of Toronto, Humber River watershed. (CFN 61458) (Exec. Minutes p.53/207)10.1.9VENDOR OF RECORD ARRANGEMENT FOR SUPPLY AND DELIVERY OF VARIOUS AGGREGATES Award of Request for Proposal (RFP) No. 10021054 for a Vendor of Record (VOR) arrangement for supply and delivery of various aggregates for TRCA restoration and construction projects. (Exec. Minutes p.57/207)10.1.102018 AUDITED FINANCIAL STATEMENTS The 2018 audited financial statements are recommended for approval. (Exec. Minutes p.78/207)10.2SECTION III - ITEMS FOR THE INFORMATION OF THE BOARD 10.2.1INSURANCE PROGRAM UPDATE Report Summarizing Toronto and Region Conservation Authority’s (TRCA) Insurance Program. (Exec. Minutes p.139/207)10.2.2TRCA COMMENTS TO ENVIRONMENTAL REGISTRY OF ONTARIO (ERO) Toronto and Region Conservation Authority (TRCA) comments on the Government of Ontario’s proposed amendments to the Environmental Assessment Act, 2010. Modernizing Ontario’s Environmental Assessment Program – Environmental Assessment Act (ERO # 013-5102). Discussion Paper: Modernizing Ontario’s Environmental Assessment Program (ERO #013-5101). Bill 108, Schedule 6 (Amendments to Environmental Assessment Act) (Exec. Minutes p.143/207)10.2.3TRCA COMMENTS TO ENVIRONMENTAL REGISTRY OF ONTARIO (ERO) Bill 108 - (Schedule 12) – The Proposed More Homes, More Choice Act: Amendments to the Planning Act (ERO #019-0016) (Exec. Minutes p.155/207)11.NOTICE OF MOTION 11.1ROWENA SANTOS - RE. ENDORSING CITY OF BRAMPTON DECLARATION OF CLIMATE EMERGENCY 1.TRCA Board Notice of Motion - Santos - Brampton Climate Emergency.pdf12.ELECTION FOR VACANT CITY OF TORONTO POSITION ON TRCA'S EXECUTIVE COMMITTEE Referred from Board of Directors meeting #5/19, May 24, 2019. TRCA Board of Directors Administrative By-law S. B.10: "Should a vacancy on the Executive Committee arise between Annual meetings, election for such positions will be held at the next regular meeting of the Board of Directors. All elections shall be in accordance with the Board of Directors Procedures for Election of Officials (Appendix 3)."13.CLOSED SESSION The Board of Directors shall enter into closed session, pursuant to Section C.4. of TRCA's Board of Directors Administrative By-law, as the subject matter consists of C.4.(e) Litigation or potential litigation, including matters before administrative tribunals (being to discuss a staff report in regard to the status of TRCA staff involvement in Local Planning Appeal Tribunal appeals from August 2018 to June 2019; being to discuss a staff report in regard to a summary of outstanding litigation files)14.NEW BUSINESS NEXT MEETING OF THE BOARD OF DIRECTORS #7/19, TO BE HELD ON FRIDAY, JULY 26, 2019 AT 9:30 A.M. AT HEAD OFFICE, 101 EXCHANGE AVENUE, VAUGHAN John MacKenzie, Chief Executive Officer /afNo Item Selected This item has no attachments1.Flood Risk Management Report.pdf2.Flood Risk Management Report_Attachment_v2.pdf1.Toronto Islands Flood Characterization and Risk Assessment.pdf1.LOCAL PLANNING APPEAL TRIBUNAL Request for Authorization to Appear, June 2019.pdf2.LPAT Request Report June 2019.pdf1.Toronto Ports Authority MOU and MSA_rev.pdf1.Audited Financial Statements (PAIE 2018 - 2019).pdf2.Appendix II - Statement of Revenue and Expenditure (PAIE 2018-2019).pdf3.Management Representation Letter (PAIE 2018 - 2019).pdf4.PAIE - Ontario Transfer Payment Agreement, April 1, 2018.pdf5.PAIE - Amended Agreement, March 1, 2019.pdf6.PAIE - MTCU Memorandum, March 18, 2019.pdf7.Audited Statement of Revenue and Expenses (PAIE 2018-2019).pdf1.TRCA INVESTMENT MANAGEMENT STRATEGY.pdf1.TRCA Board Notice of Motion - Santos - Brampton Climate Emergency.pdf1.TRCA Regulation Mapping Update Project.pdf1.Metrolinx Lakeshore East Rail Corridor Expansion - Update.pdf1.Toronto Zoo MOU and MSA.pdf2.Draft Zoo MOU - May 29 2019 JM Edits.pdf1.TORONTO WILDLIFE CENTRE UPDATE.pdf1.Bluffer's Park South Headland and Beach Major Maintenance Project - Supply and Delivery of Various Materials.pdf2.Project Area.pdf1.World Rivers Day Campaign.pdf1.CONSERVATION AUTHORITIES ACT AMENDMENTS.pdf