Meeting #:
Date:	Friday, May 20, 2022 at 9:30 A.m. - 1:30 P.m.
Location:	The meeting will be conducted via a video conference Members of the public may view the livestream at the following link: https://video.isilive.ca/trca/live.html

PRESENT

• Chair Jennifer Innis
• Jack Heath Vice-Chair
• Paul Ainslie
• Kevin Ashe
• Shelley Carroll
• Ronald Chopowick
• Dipika Damerla
• Joanne Dies
• Joe DiPaola
• Jennifer Drake
• Paula Fletcher
• Chris Fonseca
• Gordon Highet
• Linda Jackson
• Maria Kelleher
• Mike Layton
• Josh Matlow
• Basudeb Mukherjee
• Michael Palleschi
• James Pasternak
• Steve Pellegrini
• Anthony Perruzza
• Gino Rosati
• Rowena Santos
• Don Sinclair
• Connie Tang

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1.

ACKNOWLEDGEMENT OF INDIGENOUS TERRITORY

The Chair recited the Acknowledgement of Indigenous Territory.

Board of Directors Meeting #4/22 was held via videoconference, on Friday, May 20, 2022. The Chair Jennifer Innis, called the meeting to order at 9:33AM.

2.

MINUTES OF MEETING #3/22, HELD ON APRIL 22, 2022

• RES.#A 48/22
  Moved By Paul Ainslie
  Seconded By Linda Jackson

  THAT the Minutes of Meeting #3/22, held on April 22, 2022, be approved.
  
  

  
  
  
  Carried

3.

DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF

Don Sinclair declared a pecuniary interest in regard to item 10.1 - New Administrative Building Project Update, as his son's firm is involved in the planning function for the project.  Mr. Sinclair did not take part in the discussion or vote on the item. 

4.

SECTION I - ITEMS FOR BOARD OF DIRECTORS ACTION

4.1

PEOPLE FIRST DIVERSITY, EQUITY, AND INCLUSION STRATEGIC PLAYBOOK

• RES.#A 50/22
  Moved By Linda Jackson

  WHEREAS at Meeting #5/20 held on June 26, 2020, Toronto and Region Conservation Authority’s (TRCA) Board of Directors affirmed its commitment to proactive diversity and inclusion practices;

  AND WHEREAS TRCA’s 2013 Strategic Plan, Building The Living City identifies engagement of the diverse cultural communities within our watersheds as core goals of TRCA;

  AND WHEREAS TRCA’s Core Value of Respect identifies that as an organization we strive to be equitable, fair, and respectful while recognizing individual contributions and diversity; 

  THEREFORE LET IT BE RESOLVED THAT the enclosed People First Diversity, Equity, and Inclusion Strategic Playbook be endorsed;

  THAT TRCA staff take all steps necessary to implement the People First Diversity, Equity and Inclusion Strategic Playbook;

  AND FURTHER THAT staff report to TRCA’s Board of Directors annually on progress related to TRCA’s People First Diversity, Equity and Inclusion Strategic Playbook. 

  
  
  
  Carried

4.2

APPOINTMENT OF OFFICER AND DESIGNATION AS PROVINCIAL OFFENCES OFFICER

• RES.#A 51/22
  Moved By Linda Jackson

  THAT Brad Suckling be appointed as an Officer and Provincial Offences Officer for the purposes of compliance and enforcement of Section 28 and 29 of the Conservation Authorities Act, R.R.O. 1990, and the Trespass to Property Act, by the Board of Directors of the Toronto and Region Conservation Authority (TRCA), pursuant to Section 28(1)(d) of the Conservation Authorities Act.

  
  
  
  Carried

4.3

APPOINTMENT OF OFFICER AND DESIGNATION AS PROVINCIAL OFFENCES OFFICER 

• RES.#A 52/22
  Moved By Linda Jackson

  THAT Dawson Rowntree be appointed as an Officer and Provincial Offences Officer for the purposes of compliance and enforcement of Section 29 of the Conservation Authorities Act, R.R.O. 1990, Regulation 119 relating to use of Authority landholdings, and the Trespass to Property Act by the Board of Directors of the Toronto and Region Conservation Authority (TRCA), pursuant to Section 28 (1)(d) of the Conservation Authorities Act.

  
  
  
  Carried

4.4

RFQ FOR THE SUPPLY AND INSTALLATION OF AUDIO-VISUAL EQUIPMENT FOR THE NEW ADMINISTRATIVE BUILDING PROJECT 

• RES.#A 53/22
  Moved By Linda Jackson

  WHEREAS Toronto and Region Conservation Authority (TRCA) is engaged in a project that requires audio-visual equipment;

  AND WHEREAS TRCA solicited quotations through a publicly advertised process;

  THEREFORE STAFF RECOMMEND THAT Request for Quotation (RFQ) No. 10037473 for the New Administration Building Project be awarded to Global Unified Solution Services at a total cost not to exceed $973,495 plus applicable taxes, to be expended as authorized by TRCA staff;

  THAT staff be authorized to approve additional expenditures to a maximum of $97,350 plus applicable taxes, in excess of the contract cost as a contingency allowance if deemed necessary; 

  THAT subsequent to the completion of a value engineering process in accordance with TRCA’s project budget, staff be authorized to issue a Letter of Intent to secure the purchase of equipment due to recent industry price escalation and supply chain disruptions;

  THAT should staff be unable to negotiate a contract with the above-mentioned proponent, staff be authorized to enter into and conclude contract negotiations with other Proponents that submitted quotations, beginning with the next lowest bid meeting TRCA specifications; 

  AND FURTHER THAT authorized TRCA officials be directed to take whatever action may be required to implement the contract, including the obtaining of necessary approvals and the signing and execution of any documents.

  
  
  
  Carried

5.

SECTION III - ITEMS FOR THE INFORMATION OF THE BOARD

6.

MATERIAL FROM EXECUTIVE COMMITTEE MEETING

6.1

SECTION I - ITEMS FOR BOARD OF DIRECTORS ACTION

6.1.1

2022 UNFUNDED PRIORITIES

• RES.#A 54/22
  Moved By Shelley Carroll
  Seconded By Jack Heath

  THAT the 2022 Unfunded Priorities list, and all projects and programs therein, be adopted;

  THAT TRCA staff be authorized to amend the 2022 Unfunded Priorities throughout the year as new funding pressures arise;

  THAT Asset Management – Road Repairs ($1,670,000) be funded by TRCA’s unrestricted reserves and removed from the list, as recommended by SLT;

  THAT Black Creek Pioneer Village – Accessibility Improvements ($300,000) be funded by TRCA’s unrestricted reserves and removed from the list, as recommended by SLT;

  THAT Canada Community Revitalization Fund Grant Match ($1,104,646) be funded by TRCA’s unrestricted reserves as recommended by SLT;

  AND FURTHER THAT Development Engineering Services’ PARES project ($1,510,602) be funded by TRCA’s unrestricted reserves and recovered through future permitting costs.

  
  
  
  Carried

6.1.2

2022 TRCA BUDGET

• RES.#A 55/22
  Moved By Shelley Carroll
  Seconded By Jack Heath

  THAT the 2022 TRCA Budget, and all projects and programs therein, be adopted;

  THAT TRCA staff be authorized to amend the 2022 Budget, to reflect actual 2021provincial transfer payment allocations to set the amount of matching levy required by the Conservation Authorities Act;

  THAT the cost of property taxes imposed by municipalities be included as additional levy to the participating municipalities where the lands are located, excluding the cost of property taxes which are passed on to a third party under a lease or similar agreement;

  THAT, except where statutory or regulatory requirements provide otherwise, TRCA staff be authorized to enter into agreements with private sector organizations, nongovernmental organizations or governments and their agencies for the undertaking of projects which are of benefit to TRCA and funded by the sponsoring organization or agency, including projects that have not been provided for in the approved TRCA budget;

  AND FURTHER THAT authorized TRCA officials be directed to take such action as may be necessary to implement the foregoing, including obtaining approvals and the signing and execution of documents; and

  THAT upon approval from the Executive Committee, staff be authorized to include the Asset Management Road Repairs, Black Creek Pioneer Village Accessibility Improvements, successful TRCA Multi-Infrastructure Projects under Canada Community Revitalization Fund (CCRF) and the Development and Engineering Services PARES Project, in the 2022 Operating and Capital Budget (Attachment 1), which will be revised accordingly for Board consideration.

  
  
  
  Carried

6.1.3

ACQUISITION FROM 2022988 ONTARIO INC.

• RES.#A 56/22
  Moved By Shelley Carroll
  Seconded By Michael Palleschi

  THAT 5.6 hectares (13.8 acres), more or less, of vacant land, located east of Ninth Line and south of Bloomington Road, said land being Part of West Half Lot 10, Concession 9, designated as Block 44 and 46 on draft MPlan, by H.F. Grander Co. Ltd. OLS, Caddfile: 63269-S2_1.DPD and Project No.63269-S2 in the Town of Stouffville, Regional Municipality of York, be purchased from 2022988 Ontario Inc.; and an access easement designated as Part 4 on draft R plan by H.F. Grander Co. Ltd. OLS, Caddfile: 63269-R(EI)_I.DPD and Project No.63269-R(EI) in the Town of Stouffville, Regional Municipality of York, be purchased from the Town of Stouffville;

  THAT the purchase price be $2.00;

  THAT Toronto and Region Conservation Authority (TRCA) receive conveyance of the land free from encumbrance, subject to existing service easements;

  THAT the transaction completed at the earliest possible date and all reasonable expenses incurred incidental to the closing for land transfer tax, legal costs, and disbursements are to be paid by TRCA;

  AND FURTHER THAT authorized TRCA officials be directed to take the necessary action to finalize the transaction, including obtaining any necessary approvals and the signing and execution of documents.

  
  
  
  Carried

6.1.4

AGRICULTURAL LEASE RENEWAL: FORMER LAMONT PROPERTY

• RES.#A 57/22
  Moved By Shelley Carroll
  Seconded By Michael Palleschi

  THAT WHEREAS Toronto and Region Conservation Authority (TRCA) is in receipt of a request from John Workman to renew the lease agreement for agricultural use of TRCA land located south of King Road and east of Concession 11, municipally known as 12707 Concession 11, Township of King, Regional Municipality of York, Humber River watershed;

  THEREFORE LET IT BE RESOLVED THAT TRCA renew the agricultural lease with John Workman for the use of 38.04 hectares (94 acres), more or less, said land being Part of Lots 1 to 5, Concession 10, municipally known as 12707 Concession 11, Township of King, Regional Municipality of York;

  THAT the lease with John Workman be subject to the following terms and conditions:

  (i) that the term of the lease be for 1 year, together with an annual renewal option for the next four years at the sole option of TRCA;
  (ii) that consideration be $12,978 per annum, plus HST, with an annual increase subject to farmland appraisal review, plus HST;
  (iii) that John Workman to be responsible for all approvals required for construction and operation of the agricultural operation;
  (iv) that John Workman be responsible for all costs associated with the development and operation of the agricultural operation;
  (v) that John Workman will be solely responsible for all costs associated with the removal of any fixtures/infrastructure on the lands under lease, at the end of the term, and to the satisfaction of TRCA;
  (vi) that John Workman will be required to obtain at his cost, all necessary licenses and permits, and comply will all applicable by-laws, rules, regulations, and laws governing the conduct and operation of the farm operation or
  anything in connection therewith; and
  (vii) any other terms and conditions deemed appropriate by the TRCA staff and solicitor;

  AND FURTHER THAT authorized TRCA officials be directed to take the necessary action to finalize the transaction, including obtaining any necessary approvals and the signing and execution of documents. 

  
  
  
  Carried

6.1.5

ROYAL CANADIAN LEGION MACKENZIE BRANCH LEASE REWEWAL

• RES.#A 58/22
  Moved By Shelley Carroll
  Seconded By Michael Palleschi

  THAT WHEREAS Toronto and Region Conservation Authority (TRCA) is in receipt of a request from the Royal Canadian Legion Mackenzie Branch (Legion) to enter into a lease agreement to continue to use TRCA lands for parking lot purposes, located south of Highway 7 and west of Islington Avenue, municipally known as 70 Legion Court Road, City of Vaughan, Regional Municipality of York, Humber River watershed;

  THEREFORE LET IT BE RESOLVED THAT TRCA enter into a lease with the Legion for use of 0.304 hectares (0.75 acres), more or less, said land being Part of Lot 5, Concession 7, municipally known as 70 Legion Court Road, City of Vaughan, Regional Municipality of York;

  THAT the lease with the Legion be subject to the following terms and conditions:

  (i) that the term of the lease is for one year together with an annual renewal option for the next four years at the sole option of TRCA;
  (ii) that consideration is $1.00 per annum;
  (iii) that the Legion is responsible for all approvals and costs associated with construction, maintenance, and parking lot operation;
  (iv) that the Legion upon lease completion, removes all equipment and materials associated with constructing and operating the parking lot, and restores the site to TRCA satisfaction;
  (v) any other terms and conditions deemed appropriate by TRCA staff and solicitor;

  AND FURTHER THAT authorized TRCA officials be directed to take the necessary action to finalize the transaction, including obtaining necessary approvals and sign and execute documents.

  
  
  
  Carried

6.1.6

PROPOSAL FROM THE CITY OF BRAMPTON TO LEASE THE MCVEAN FARM SITE

• RES.#A 59/22
  Moved By Shelley Carroll
  Seconded By Michael Palleschi

  THAT WHEREAS Toronto and Region Conservation Authority (TRCA) received a request from the City of Brampton to enter into a lease agreement for the development and operation of a community garden located north of Ebenezer Road and west of McVean Drive, municipally known as 9376 McVean Drive, City of Brampton, Regional Municipality of Peel, Humber River watershed;

  THEREFORE LET IT BE RESOLVED THAT TRCA enter into a lease with the City of Brampton for the use of 0.92 hectares (2.29 acres), more or less, said land being Part of Lot 7, Concession 8, municipally known as 9376 McVean Drive, City of Brampton, Regional Municipality of Peel;

  THAT the lease with the City of Brampton be subject to the following terms and conditions:

  (i) that the term of the lease is for 5 years;
  (ii) that consideration is $2 per annum, plus HST;
  (iii) that the City of Brampton is responsible for all approvals required for construction and operation of the community garden;
  (iv) that the City of Brampton is responsible for all costs associated with the development and operation of the community garden;
  (v) that the City of Brampton is responsible for securing and managing a sub-tenant for the community garden;
  (vi) that the City of Brampton is solely responsible for all costs associated with the removal of any fixtures/infrastructure on the lands under lease, at the end of the term, and will restore the lands to the satisfaction of TRCA;
  (vii) that the City of Brampton is required to obtain at its cost, all necessary licenses and permits, and comply will all applicable by-laws, rules, regulations, and laws governing the conduct and operation of the community garden or anything in connection therewith; and
  (viii) any other terms and conditions deemed appropriate by TRCA staff and solicitor;

  AND FURTHER THAT authorized TRCA officials are directed to take the necessary action to finalize the transaction, including obtaining necessary approvals and signing and executing documents. 

  
  
  
  Carried

6.1.7

LEASE RENEWAL MCVEAN INCUBATOR FARM

• RES.#A 60/22
  Moved By Shelley Carroll
  Seconded By Michael Palleschi

  THAT WHEREAS Toronto and Region Conservation Authority (TRCA) is in receipt of Mr. Phillips’ request to renew lease agreement to continue operating McVean Incubator Farm located north of Queen Street East and west of McVean  rive, municipally known as 9030 and 9376 McVean Drive, City of Brampton, Regional Municipality of Peel, Humber River
  watershed;

  THEREFORE LET IT BE RESOLVED THAT TRCA renew the lease with Mr. Phillips for the use of 4.85 hectares (12 acres), more or less, said land being Part of Lots 6 and 7, Concession 8, municipally known as 9030 and 9376 McVean Drive, City of Brampton, Regional Municipality of Peel;

  THAT the lease with Mr. Phillips be subject to the following terms and conditions:

  (i) that the term of the lease be for 5 years;
  (ii) that consideration is $3,150 per annum, plus HST, with an annual increase subject to an independent rent appraisal, plus HST;
  (iii) that Mr. Phillips is responsible for all approvals required for construction and operation of the McVean Incubator Farm;
  (iv) that Mr. Phillips is responsible for all costs associated with construction,
  development, and operation of the McVean Incubator Farm;
  (v) that Mr. Phillips is responsible for securing and managing all sub-tenants for the McVean Incubator Farm;
  (vi) that Mr. Phillips is solely responsible for all costs associated with the removal of any fixtures/infrastructure on the lands under lease, at the end of the term, and will restore the lands to the satisfaction of TRCA;
  (vii) that Mr. Phillips is required to obtain at his cost, all necessary licenses and permits, and comply will all applicable by-laws, rules, regulations, and laws governing the conduct and operation of the McVean Incubator Farm or
  anything in connection therewith;
  (viii) any other terms and conditions deemed appropriate by the TRCA staff and solicitor;

  AND FURTHER THAT authorized TRCA officials are directed to take necessary action(s) to finalize the transaction, including obtaining any necessary approvals and the signing and execution of documents. 

  
  
  
  Carried

6.1.8

AWARD OF REQUEST FOR TENDER FOR SUPPLY AND DELIVERY OF VARIOUS ARMOUR STONE AND RIP RAP FOR HUMBER BAY PARK EAST REVETMENT PROJECT

• RES.#A 61/22
  Moved By Shelley Carroll
  Seconded By Michael Palleschi

  WHEREAS Toronto and Region Conservation Authority (TRCA) is engaged in a project that requires supply and delivery of various armour stone and rip rap;

  AND WHEREAS TRCA solicited tenders through a publicly advertised process; THEREFORE THE EXECUTIVE COMMITTEE RECOMMENDS THAT Request for Tender (RFT) No. 10037330 be awarded to Glenn Windrem Trucking at a total cost not to exceed $548,415, plus applicable taxes, to be expended as authorized by TRCA staff;

  THAT TRCA staff be authorized to approve additional expenditures to a maximum of $54,842 (10% of the project cost), plus applicable taxes, in excess of the contract cost as a contingency allowance if deemed necessary; 

  THAT Request for Tender (RFT) No. 10037422 be awarded to Glenn Windrem Trucking at a total cost not to exceed $426,190, plus applicable taxes, to be expended as authorized by TRCA staff;

  THAT TRCA staff be authorized to approve additional expenditures to a maximum of $42,619 (10% of the project cost), plus applicable taxes, in excess of the contract cost as a contingency allowance if deemed necessary;

  THAT Request for Tender (RFT) No. 10037331 be awarded to Glenn Windrem Trucking at a total cost not to exceed $233,708, plus applicable taxes, to be expended as authorized by TRCA staff;

  THAT TRCA staff be authorized to approve additional expenditures to a maximum of $23,371, (10% of the project cost), plus applicable taxes, in excess of the contract cost as a contingency allowance if deemed;

  THAT Request for Tender (RFT) No. 10037333 be awarded to Dufferin Aggregates at a total cost not to exceed $199,327, plus applicable taxes, to be expended as authorized by TRCA staff;

  THAT TRCA staff be authorized to approve additional expenditures to a maximum of $19,933 (10% of the project cost), plus applicable taxes, in excess of the contract cost as a contingency allowance if deemed; 

  THAT should TRCA staff be unable to negotiate a contract with any of the above-mentioned proponents, staff be authorized to enter into and conclude contract negotiations with other Proponents that submitted quotations (where applicable), beginning with the next lowest bid meeting TRCA specifications;

  AND FURTHER THAT authorized TRCA officials be directed to take whatever action may be required to implement the contracts, including the obtaining of necessary approvals and the signing and execution of any documents.

  
  
  
  Carried

6.1.9

AWARD OF REQUEST FOR TENDER FOR GAFFNEY PARK EROSION CONTROL AND DRAINAGE PROJECT, CITY OF TORONTO

• RES.#A 62/22
  Moved By Shelley Carroll
  Seconded By Michael Palleschi

  WHEREAS Toronto and Region Conservation Authority (TRCA) is engaged in a project that requires a general contractor to supply all labour, equipment and materials necessary to implement erosion control and drainage improvements for the Gaffney Park Erosion Control and Drainage Project, in the City of Toronto;

  AND WHEREAS TRCA solicited tenders through a publicly advertised process;

  THEREFORE LET IT BE RESOLVED THAT Request for Tender (RFT) No. 10037083 for the Gaffney Park Erosion Control and Drainage Project be awarded to Dynex Construction Inc. at a total cost not to exceed $794,889, plus applicable taxes, to be expended as authorized by Toronto and Region Conservation Authority (TRCA) staff;

  THAT TRCA staff be authorized to approve additional expenditures to a maximum of 10% of the project cost, plus applicable taxes, in excess of the contract cost as a contingency allowance if deemed necessary;

  THAT should TRCA staff be unable to negotiate a contract with the above-mentioned proponent, staff be authorized to enter into and conclude contract negotiations with other Proponents that submitted quotations, beginning with the next lowest bid meeting TRCA specifications;

  AND FURTHER THAT authorized TRCA officials be directed to take whatever action may be required to implement the contract, including the obtaining of necessary approvals and the signing and execution of any documents.

  
  
  
  Carried

6.1.10

AWARD FOR REQUEST FOR PROPOSAL DESIGN-BUILD SERVICES FOR THE 193-195 HUDSON DRIVE SLOPE STABILIZATION PROJECT

• RES.#A 63/22
  Moved By Shelley Carroll
  Seconded By Michael Palleschi

  THAT WHEREAS the Toronto and Region Conservation Authority (TRCA) is engaged in a project that requires a slope stabilization solution which will provide long term protection for two (2) private residential homes at 193 & 195 Hudson Drive through TRCA’s Erosion Risk Management Program;

  AND WHEREAS TRCA solicited proposals through a publicly advertised process and evaluated the proposals based on the criteria;

  THEREFORE LET IT BE RESOLVED THAT Request for Proposal (RFP) No. 10036543 for Design-Build services for the 193 – 195 Hudson Drive Slope Stabilization Project be awarded to Midome Construction Services Ltd. at a total cost not to exceed $1,500,000 plus applicable taxes, to be expended as authorized by TRCA staff;

  THAT TRCA staff be authorized to approve additional expenditures to a maximum of $150,000 (10% of the project cost), plus applicable taxes, in excess of the contract cost as a contingency allowance if deemed necessary;

  THAT should TRCA staff be unable to negotiate a contract with the above-mentioned proponent, staff be authorized to enter into and conclude contract negotiations with other Proponents that submitted proposals, beginning with the next highest ranked Proponent meeting TRCA specifications; 

  AND FURTHER THAT authorized TRCA officials be directed to take whatever action may be required to implement the contract, including the obtaining of necessary approvals and the signing and execution of any documents.

  
  
  
  Carried

6.2

SECTION II - ITEMS FOR EXECUTIVE COMMITTEE ACTION (FOR THE INFORMATION OF THE BOARD)

6.2.1

APPLICATION FOR PERMIT PURSUANT TO S.28.0.1 OF THE CONSERVATION AUTHORITIES ACT (MINISTER’S ZONING ORDER, ONTARIO REGULATION 599/21)

• RES.#A 64/22
  Moved By Shelley Carroll
  Seconded By Steve Pellegrini

  WHEREAS the Minister of Municipal Affairs and Housing issued a Minister’s Zoning Order (MZO) for the subject property on August 27, 2021, as Ontario Regulation 599/21;

  WHEREAS Section 28.0.1 of the Conservation Authorities Act requires the Authority to issue permission for a development project that has been authorized by a Minister’s Zoning Order (MZO) issued under the Planning Act, and where the lands in question are not located within a Greenbelt Area as identified through Section 2 of the Greenbelt Act;

  WHEREAS Section 28.0.1 of the Conservation Authorities Act requires that the Authority shall not refuse to grant permission for a development project that has been authorized by a Minister’s Zoning Order (MZO), outside of the Greenbelt, under subsection (3) despite, (a) anything in Section 28 or in a regulation made under Section 28, and (b) anything in subsection 3(5) of the Planning Act;

  WHEREAS Section 28.0.1(6), of the Conservation Authorities Act, permits the Authority to attach conditions to the permission, including conditions to mitigate any effects the development may have on the control of flooding, erosion, dynamic beaches, pollution, or the conservation of land and/or in the event of a natural hazard, might jeopardize the health or safety of persons or result in the damage or destruction of property;

  WHEREAS Section 28.0.1(24), of the Conservation Authorities Act, provides that where a permit is to be issued pursuant to Ontario Regulation 166/06, the applicant is required to enter into an agreement with the Conservation Authority;

  AND WHEREAS TRCA staff, in the absence of an approved MZO, would normally issue a Permit for the first phase of construction and where it has been demonstrated there will no impact on the control of flooding, erosion, dynamic beaches, pollution, the conservation of land, or jeopardize the health or safety of persons or result in the damage or destruction of property;

  THEREFORE, LET IT BE RESOLVED THAT Tung Kee Investments Limited in the City of Markham be granted permission through a Permit to make alterations within a valley corridor for the construction of a temporary drain and temporary sediment pond to facilitate topsoil stripping and rough grading in preparation of a commercial development within Block 5 of 3143 19th Avenue, in the City of Markham, Region of York;

  THAT TRCA staff seek full cost recovery in accordance with TRCA's Administrative Fee Schedule;

  AND FURTHER THAT the Executive Committee, authorize the entering into of an agreement related to the Permit for the initial site works. 

  
  
  
  Carried

6.2.2

APPLICATION FOR PERMIT PURSUANT TO S.28.0.1 OF THE CONSERVATION AUTHORITIES ACT (MINISTER’S ZONING ORDER, ONTARIO REGULATION 698/20)

• RES.#A 65/22
  Moved By Shelley Carroll
  Seconded By Steve Pellegrini

  WHEREAS the Minister of Municipal Affairs and Housing has issued a Minister’s Zoning Order (MZO) for the subject properties on December 2, 2020, as Ontario Regulation 698/20;

  WHEREAS Section 28.0.1 of the Conservation Authorities Act requires the Authority to issue permission for a development project that has been authorized by a Minister’s Zoning Order (MZO) issued under the Planning Act, and where the lands in question are not located within a Greenbelt Area as identified through Section 2 of the Greenbelt Act;

  WHEREAS Section 28.0.1 of the Conservation Authorities Act requires that the Authority shall not refuse to grant permission for a development project that has been authorized by a Minister’s Zoning Order (MZO), outside of the Greenbelt, under subsection (3) despite, (a) anything in Section 28 or in a regulation made under Section 28, and (b) anything in subsection 3(5) of the Planning Act;

  WHEREAS Section 28.0.1(6), of the Conservation Authorities Act, permits the Authority to attach conditions to the permission, including conditions to mitigate any effects the development may have on the control of flooding, erosion, dynamic beaches, pollution, or the conservation of land and/or in the event of a natural hazard, might jeopardize the health or safety of persons or result in the damage or destruction of property;

  WHEREAS Section 28.0.1(24), of the Conservation Authorities Act, provides that where a permit is to be issued pursuant to Ontario Regulation 166/06, the applicant is required to enter into an agreement with the Conservation Authority;

  AND WHEREAS TRCA staff, in the absence of an approved MZO, would normally issue a Section 28 Permit for the construction of stormwater management facilities, if it has been demonstrated there will be no impact on the control of flooding, erosion, dynamic beaches, pollution, the conservation of land, or jeopardize the health or safety of persons or result in the damage or destruction of property;

  THEREFORE, LET IT BE RESOLVED THAT Montagna Capital Incorporated in the City of Richmond Hill be granted permission through a Permit to construct stormwater facilities within a valley corridor in preparation of residential development including a long-term care facility within 1577 to 1621 Major Mackenzie Drive East, in the City of Richmond Hill, Region of York;

  THAT TRCA staff seek full cost recovery in accordance with TRCA's Administrative Fee Schedule;

  AND FURTHER THAT the Chief Executive Officer be authorized to execute an agreement related to the Permit for the site works as required by the Conservation Authorities Act.

  
  
  
  Carried

6.2.3

AWARD OF REQUEST FOR TENDER FOR COATSWORTH CUT CHANNEL DREDGING PROJECT (CITY OF TORONTO)

• RES.#A 66/22
  Moved By James Pasternak
  Seconded By Jennifer Drake

  WHEREAS Toronto and Region Conservation Authority (TRCA) is engaged in a project that requires dredging services;

  AND WHEREAS TRCA solicited tenders through a publicly advertised process;

  THEREFORE LET IT BE RESOLVED THAT Request for Tender (RFT) No. 10037684 for Coatsworth Cut Dredging Project (City of Toronto) be awarded to H.R. Doornekamp Construction Ltd. at a total cost not to exceed $314,860 plus applicable taxes, to be expended as authorized by TRCA staff;

  THAT TRCA staff be authorized to approve additional expenditures to a maximum of $47,229 (15% of the project cost), plus applicable taxes, in excess of the contract cost as a contingency allowance if deemed necessary;

  THAT should TRCA staff be unable to negotiate a contract with the above-mentioned proponent, staff be authorized to enter into and conclude contract negotiations with other Proponents that submitted quotations, beginning with the next lowest bid meeting TRCA specifications;

  AND FURTHER THAT authorized TRCA officials be directed to take whatever action may be required to implement the contract, including the obtaining of necessary approvals and the signing and execution of any documents.

  
  
  
  Carried

6.3

SECTION III - ITEMS FOR THE INFORMATION OF THE BOARD

6.3.1

PEEL REGION URBAN FOREST BEST PRACTICE GUIDE

• RES.#A 67/22
  Moved By Rowena Santos
  Seconded By Jack Heath

  WHEREAS the Region of Peel Council endorsed the Peel Region Urban Forest Best Practice Guide and directed staff to continue to collaborate with partners to support implementation of the ten recommended key strategic directions at the Council of the Regional Municipality of Peel meeting on October 28, 2021 and were recently released to the public;

  THAT the Peel Region Urban Forest Best Practice Guide be received.

  
  
  
  Carried

6.3.2

2021 YEAR END FINANCIAL REPORT

• RES.#A 68/22
  Moved By Rowena Santos
  Seconded By Jack Heath

  IT IS RECOMMENDED THAT the 2021 Year End Variance Report for the year ended December 31, be received. 

  
  
  
  Carried

6.4

SECTION IV - ONTARIO REGULATION 166/06, AS AMENDED

6.4.1

DELEGATED PERMITS FOR RECEIPT - STAFF APPROVED AND ISSUED

• RES.#A 69/22
  Moved By Connie Tang
  Seconded By Maria Kelleher

  THAT standard delegated permits, permission for routine infrastructure works, minor works letters of approval, and permits after the fact / resolution of violations granted by Toronto and Region Conservation Authority staff, in accordance with Ontario Regulation 166/06, as amended, which are listed in 10.1, be received.

  
  
  
  Carried

6.5

MAY 6, 2022 EXECUTIVE MEETING CLOSED SESSION ITEMS

6.5.1

STAFF PARKING AT BLACK CREEK PIONEER VILLAGE LOT

• RES.#A 70/22
  Moved By Anthony Perruzza
  Seconded By Shelley Carroll

  THAT the recommendations within the report regarding the staff parking lot at Black Creek Pioneer Village, be approved. 

  
  
  
  Carried

7.

CLOSED SESSION

7.1

NEW ADMINISTRATIVE BUILDING PROJECT UPDATE

• RES.#A /22
  Moved By Linda Jackson
  Seconded By Ronald Chopowick

  THAT the Board of Directors move into closed session, pursuant to Section C.4.(l) of the TRCA Board of Directors Administrative By-law, as the subject matter consists of a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of TRCA.

  
  
  
  Carried
• RES.#A /22

  THAT the Board of Directors add OLT Tribunal Cases PL 171136, OLT-22-002104, 2466571 Ontario Inc., 31 and 55 Mounsey Street, Files OP-16-012 Z.16.051,City of Vaughan, to the in-camera session.

  
  
  
  Carried
• RES.#A /22

  THAT the Board of Directors rise and report from closed session.

  
  
  
  Carried

7.1.1

OLT Tribunal Cases PL 171136, OLT-22-002104, 2466571 Ontario Inc., 41 and 55 Mounsey Street, Files OP-16-012 Z.16.051,City of Vaughan

• RES.#A /22
  Moved By Linda Jackson
  Seconded By Gino Rosati

  THAT this item be referred back to the Executive Committee on June 10, 2022 for a discussion in closed session.

  
  
  
  Carried

7.2

FOOD SERVICE AGREEMENT UPDATE

• RES.#A /22
  Moved By Linda Jackson
  Seconded By Joe DiPaola

  THAT the Board of Directors direct staff to proceed as discussed in closed session.

  
  
  
  Carried

8.

NEW BUSINESS

Chair Innis reminded everyone of Bike the Creek taking place on June 1 2022.

ON MOTION by Linda Jackson, the meeting was adjourned at 10:55 a.m.