Meeting #:

Friday, September 09, 2022 at 9:30 A.m. - 1:30 P.m.

Location:

The meeting will be conducted via a video conference

Members of the public may view the livestream at the following link:

https://video.isilive.ca/trca/live.html

PRESENT

• Jennifer Innis, Chair
• Jack Heath, Vice Chair
• Joanne Dies
• Paula Fletcher
• Xiao Han
• Gordon Highet
• Linda Jackson
• Anthony Perruzza

ABSENT

• Dipika Damerla
• Maria Kelleher

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1.

ACKNOWLEDGEMENT OF INDIGENOUS TERRITORY

The Chair recited the Acknowledgement of Indigenous Territory.

2.

DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF

3.

MINUTES OF MEETING #4/22, HELD ON JUNE 10, 2022

• RES.#B 62/22
  Moved By: Joanne Dies
  THAT the Minutes of Meeting #4/22, held on June 10, 2022, be approved.
  
  
  
  Carried

4.

DELEGATIONS

5.

PRESENTATIONS

6.

CORRESPONDENCE

7.

SECTION I - ITEMS FOR BOARD OF DIRECTORS ACTION

7.1

LEASE RENEWAL - JESUITS OF CANADA

• RES.#B 63/22
  Moved By: Xiao Han

  THE EXECUTIVE COMMITTEE RECOMMENDS THAT WHEREAS TRCA received a request from Jesuits of Canada to continue passive use of TRCA open space land located east of Liverpool Road and south of Rigby Drive, in the City of Pickering, Regional Municipality of Durham, Duffins Creek watershed and Frenchman’s Bay watershed; 

  THEREFORE LET IT BE RESOLVED THAT TRCA enter into a lease agreement with Jesuits of Canada for use of 1.6 hectares (4 acres), more or less, said land being part of Part of Lot 22, Concession 2, part of PIN 26383-0049, in the City of Pickering, Regional Municipality of Durham;  

  THAT the lease with Jesuits be subject to the following terms and conditions:  

  (i)    the term of the lease is for one year, with an annual renewal option for the next four years at TRCA’s sole option;  
  (ii)    consideration is $1,056 per annum, with an annual increase of 5 percent, plus HST;  
  (iii)    the Jesuits will pay for maintenance, land use costs, and required fencing, along with required approvals;
  (iv)    upon lease completion the Jesuits shall remove all equipment and materials, and restore the site to TRCA satisfaction;
  (v)    any other terms and conditions deemed appropriate by the TRCA representatives;  

  AND FURTHER THAT authorized TRCA officials are directed to take the necessary action to finalize the transaction, including obtaining necessary approvals and signing and executing documents.  

  
  
  
  Carried

7.2

LEASE RENEWAL - WOODBRIDGE LION'S CLUB

• RES.#B 64/22
  Moved By: Xiao Han

  THE EXECUTIVE COMMITTEE RECOMMENDS THAT WHEREAS TRCA received a request from the Woodbridge Lion’s Club to renew their lease agreement and continue their operations on TRCA land, located east of Langstaff Road and north of Meeting House Road, municipally known as 200 Clarence Street, City of Vaughan, Regional Municipality of York, Humber River watershed;

  THEREFORE LET IT BE RESOLVED THAT TRCA enter into a lease with the Lions Club for use of 0.096 hectares (0.239 acres), more or less, said land being part of Part of Lot 9, Concession 7, municipally known as 200 Clarence Street, City of Vaughan, Regional Municipality of York;

  THAT the lease with the Lion’s Club be subject to the following terms and conditions: 

  1. the term of the lease to be one year, with an annual renewal option for the next four years, at the sole option of TRCA;
  2. consideration of $1.00 per annum;
  3. the Lion’s Club be responsible for all approvals and costs associated with construction, maintenance, and operation of the Lion’s Club;
  4. the Lion’s Club, upon lease completion, remove all equipment and materials associated with the construction and operation of the Lion’s Club, and restore the site to TRCA satisfaction;
  5. the Lion’s Club be responsible for all applicable taxes and utilities;
  6. any other terms and conditions deemed appropriate by TRCA staff and solicitor;

  AND FURTHER THAT authorized TRCA officials are directed to take the necessary action(s) to finalize the transaction, including obtaining necessary approvals and signing and executing documents.

  
  
  
  Carried

7.3

LAND LEASE RENEWAL - DAVID M. STONE

• RES.#B 65/22
  Moved By: Xiao Han

  THE EXECUTIVE COMMITTEE RECOMMENDS THAT WHEREAS TRCA received a request from David M. Stone to renew the lease agreement and continue passive land use on property located east of Park Crescent and south of Surf Avenue, City of Pickering, Regional Municipality of Durham, Lake Ontario Waterfront;

  THEREFORE LET IT BE RESOLVED THAT TRCA continue to lease 0.016 hectares (0.04 acres), more or less, to Mr. Stone, said land being Part of Lot 38, Plan 270, designated as Part 8, Plan 40R-23867, City of Pickering, Regional Municipality of Durham;

  THAT the lease is subject to the following terms and conditions:

  1. The term of the lease is for one year, with an annual renewal option for the next four years, solely at TRCA’s option;
  2. Consideration is $2.00 per annum;
  3. Tenant is responsible for all regularly required maintenance, despite passive use purposes;
  4. Tenant shall indemnify TRCA for any loss or claims resulting from use of the property;
  5. Upon lease completion, Tenant shall restore the site to TRCA’s satisfaction;
  6. any other terms and conditions deemed appropriate by the TRCA staff and solicitor;

  AND FURTHER THAT authorized TRCA officials are directed to take necessary action to finalize this transaction, including obtaining necessary approvals and signing and executing documents.

  
  
  
  Carried

7.4

DONATION OF LAND 5318 OLD BROCK ROAD, CITY OF PICKERING

• RES.#B 66/22
  Moved By: Xiao Han

  THE EXECUTIVE COMMITTEE RECOMMENDS THAT Toronto and Region Conservation Authority (TRCA) accept title to the lands to be donated by the landowner, containing 1.3958 hectares (3.4491 acres), more or less located to the west of Old Brock Road and southwest of Uxbridge Pickering Townline Road, 5318 Old Brock Road, said land being Part of Lot 18, Concession 9 Pickering all of PIN 263910018, in the City of Pickering, Regional Municipality of Durham;

  THAT the donation be approved on the follow basis:

  1. The purchase price be $2.00;
  2. An income tax receipt to be made available to the owner for the final appraisal value, in accordance with the guidelines set out by the Canada Revenue Agency;
  3. TRCA be responsible for appraisal, Environmental audit and vendor’s reasonable legal fees associated with completion of the transaction;

  THAT TRCA extend its appreciation and thanks to the donor for their generous donation;

  THAT TRCA receive conveyance of the land free from encumbrance, subject to any existing servicing easements;

  THAT the transaction be completed at the earliest possible date;

  AND FURTHER THAT authorized TRCA officials be directed to take the necessary action to finalize the transaction, including obtaining any necessary approvals and the signing and execution of documents.

  
  
  
  Carried

7.5

ACQUISITION FROM 8831467 CANADA LIMITED, CITY OF PICKERING

• RES.#B 67/22
  Moved By: Xiao Han

  THE EXECUTIVE COMMITTEE RECOMMENDS THAT 0.14 hectares (0.35 acres), more or less, of vacant land, located east of Altona Road and south of Sheppard Avenue, said land being Part of Lot 26 PL 228, designated as Part 3 on draft reference plan prepared by Mandarin Surveyors Limited, Job No. 2021-428, dated April 22, 2022, municipally known as 1421 Rougemount Drive, in the , , be purchased from 8831467 Canada Limited;
  
  THAT the purchase price be $2.00;

  THAT Toronto and Region Conservation Authority (TRCA) receive conveyance of the land free from encumbrance, subject to existing service easements;

  THAT the transaction be completed at the earliest possible date and all reasonable expenses incurred incidental to the closing for land transfer tax, legal costs, and disbursements are to be paid by TRCA;

  AND FURTHER THAT authorized TRCA officials be directed to take the necessary action to finalize the transaction, including obtaining any necessary approvals and the signing and execution of documents.

  
  
  
  Carried

7.6

2022 MID-YEAR GRANT PROGRAM UPDATE

• RES.#B 68/22
  Moved By: Xiao Han

  IT IS RECOMMENDED THAT the staff report highlighting the mid-year Funding and Grants program update for 2022, be received.

  
  
  
  Carried

7.7

2022 UPDATES TO ADMINISTRATIVE BY-LAW

• RES.#B 69/22
  Moved By: Xiao Han

  THAT the proposed amendments to the TRCA Board of Directors Administrative By-Law, included as Attachment 1, be approved;

  AND FURTHER THAT the approved amended Board of Directors Administrative By-Law be forwarded to the Minister of Environment, Conservation and Parks, the Minister of Natural Resources and Forestry, and Conservation Ontario, partner municipalities, and be posted on TRCA’s website.

  
  
  
  Carried

7.8

NAMING OF THE DAVE BARROW CENTRE FOR CONSERVATION

Held by Councillor Jackson. 
Thanked staff for a significant asset to be dedicated to Dave Barrow. 

• RES.#B 70/22
  Moved By: Linda Jackson

  THE EXECUTIVE COMMITTEE RECOMMENDS THAT WHEREAS David Barrow has made significant contributions to the environmental and conservation community through his tenure as Mayor of Richmond Hill and as a member of TRCA's Board of Directors;

  AND WHEREAS staff were directed to proceed with naming a TRCA asset in Richmond Hill after David Barrow;

  AND WHEREAS AT TRCA Board of Directors meeting held on March 25, 2022 the naming of a trail in honour of Mayor David Barrow in the Jefferson Forest in Richmond Hill was approved;

  AND WHEREAS it has been further proposed to rename the Swan Lake Centre in Richmond Hill the Dave Barrow Centre for Conservation;

  AND WHEREAS the proposed name meets the Naming of TRCA Assets Policy in terms of the name of an individual prominent in the environmental or conservation community;

  AND WHEREAS Dave Barrow, in his capacity as Mayor of Richmond Hill and member of TRCA’s Board of Directors, was instrumental in the acquisition of the Swan Lake property and establishment of the Swan Lake Centre;

  THEREFORE LET IT BE RESOLVED THAT the Swan Lake Centre be renamed the Dave Barrow Centre for Conservation;

  AND FURTHER THAT the City of Richmond Hill, the Regional Municipality of York and the York Region District School Board be so advised.

  
  
  
  Carried

8.

SECTION II - ITEMS FOR EXECUTIVE COMMITTEE ACTION

8.1

VENDOR OF RECORD FOR CUSTODIAL SUPPLIES AND EQUIPMENT CONTRACT EXTENSION

• RES.#B 71/22
  Moved By: Paula Fletcher

  WHEREAS TRCA is engaged in a variety of programs/projects that require Custodial Supplies and Equipment;

  AND WHEREAS the OECM has established a VOR arrangement for the supply of Custodial Supplies and Equipment (Master Agreement #2018-297-01) which TRCA has adopted;

  AND WHEREAS TRCA staff originally obtained approval to access the VOR at a value not to exceed $225,000, plus applicable taxes, plus 10% contingency for the period of August 4, 2020 to June 14, 2022, or, the expiry date of any extension to the Master Agreement;

  THEREFORE LET IT BE RESOLVED THAT TRCA staff be authorized to extend the current VOR arrangement, contract No. 10033374 for the supply of Custodial Supplies and Equipment for an additional cost of $225,000, plus applicable taxes, plus 10% contingency as the OECM Master Agreement #2018-297-01 has been extended to June 14, 2024;

  AND FURTHER THAT authorized TRCA staff be directed to take whatever action may be required to implement the contract, including the obtaining of necessary approvals and the signing and execution of any documents.

  
  
  
  Carried

9.

SECTION III - ITEMS FOR THE INFORMATION OF THE BOARD

9.1

2022 INSURANCE PROGRAM UPDATE

• RES.#B 72/22
  Moved By: Linda Jackson

  IT IS RECOMMENDED THAT the staff report summarizing TRCA’s insurance and surety programs, be received.

  
  
  
  Carried

9.2

2022 RISK PROGRAM UPDATE

• RES.#B 73/22
  Moved By: Linda Jackson

  IT IS RECOMMENDED THAT the report on TRCA’s Risk Management Program be received.

  
  
  
  Carried

10.

SECTION IV - ONTARIO REGULATION 166/06, AS AMENDED

10.1

TOWN OF CALEDON 

• RES.#B 74/22
  Moved By: Xiao Han

  THAT permits be granted in accordance with Ontario Regulation 166/06, as amended, for Town of Caledon – The Gore Road, from Patterson Side Road to Finnerty Side Road.

  
  
  
  Carried

10.2

TOWN OF CALEDON

• RES.#B 75/22
  Moved By: Xiao Han

  THAT permits be granted in accordance with Ontario Regulation 166/06, as amended, for Town of Caledon - The Gore Road from Finnerty Side Road to Highway 9.

  
  
  
  Carried

10.3

UPDATE ON DELEGATED MAJOR PERMITS – JULY AND AUGUST 2022

• RES.#B 76/22
  Moved By: Xiao Han

  THAT the staff report regarding the staff issuance of major delegated permits during the period of July and August 2022, be received.

  
  
  
  Carried

10.4

STANDARD DELEGATED PERMITS FOR RECEIPT - STAFF APPROVED AND ISSUED

• RES.#B 77/22
  Moved By: Xiao Han

  THAT standard delegated permits, permission for routine infrastructure works, minor works letters of approval, and permits after the fact / resolution of violations granted by Toronto and Region Conservation Authority staff, in accordance with Ontario Regulation 166/06, as amended, which are listed below, be received.

  
  
  
  Carried

11.

CLOSED SESSION

11.1

2022 LITIGATION SUMMARY

• RES.#B 78/22
  Moved By: Joanne Dies

  IT IS RECOMMENDED THAT the staff report summarizing TRCA’s outstanding litigation be received.

  
  
  
  Carried

12.

NEW BUSINESS

Chair Innis expressed her appreciation for Dr. Chopowick's service to TRCA Board of Directors and Executive Committee for over 10 years and highlighted his contributions, dedication, and commitment to the TRCA. 

Chair Innis provided information on the upcoming TRCA’s Celebrate the Humber event taking place September 11, 2022.

Chair Innis reminded members of the Hearing taking place at 10:30 a.m. following this meeting.