Meeting #:
Date:
-
Location:
The meeting will be conducted via a video conference
Members of the public may view the livestream at the following link:
https://video.isilive.ca/trca/live.html
PRESENT
  • Chair Jennifer Innis
  • Jack Heath Vice-Chair
  • Paul Ainslie
  • Kevin Ashe
  • Shelley Carroll
  • Ronald Chopowick
  • Dipika Damerla
  • Joanne Dies
  • Joe DiPaola
  • Jennifer Drake
  • Paula Fletcher
  • Chris Fonseca
  • Gordon Highet
  • Linda Jackson
  • Maria Kelleher
  • Mike Layton
  • Josh Matlow
  • Basudeb Mukherjee
  • Michael Palleschi
  • James Pasternak
  • Steve Pellegrini
  • Anthony Perruzza
  • Gino Rosati
  • Rowena Santos
  • Don Sinclair
  • Connie Tang

Board of Directors Meeting #3/22 was held via videoconference, on Friday, April 22, 2022. The Chair Jennifer Innis, called the meeting to order at 9:48AM.

The Chair recited the Acknowledgement of Indigenous Territory.

https://drive.google.com/file/d/1PBcn0y9glfvHcQZOp5jSd4ijBmHHV3Jq/view?usp=sharing

  • RES.#A37/22
    Moved ByJennifer Drake
    Seconded ByMichael Palleschi

    THAT the Delegation by Jessica Skup and Julian Hasford, as identified in Item 5.1, be received for information. 



    Carried
  • RES.#A38/22
    Moved ByMike Layton
    Seconded ByLinda Jackson

    WHEREAS Toronto and Region Conservation Authority (TRCA) is engaged in a project that requires erosion control for sanitary infrastructure protection - Sites 2/3 in German Mills Settlers Park, City of Markham;

    AND WHEREAS TRCA solicited tenders through a publicly advertised process;

    THAT the Request for Tender (RFT) No. 10036918 for German Mills Settlers Park- Sanitary Infrastructure Protection Project- Sites 2/3 be awarded to R & M Construction at a total cost not to exceed $1,237,914, plus applicable taxes, to be expended as authorized by Toronto and Region Conservation Authority (TRCA) staff;

    THAT TRCA staff be authorized to approve additional expenditures to a maximum of $123,791 (approximately 10% of the project cost), plus applicable taxes, in excess of the contract cost as a contingency allowance if deemed necessary;

    THAT should TRCA staff be unable to negotiate a contract with the above-mentioned proponent, staff be authorized to enter into and conclude contract negotiations with other Proponents that submitted quotations, beginning with the next lowest bid meeting TRCA specifications;

    AND FURTHER THAT authorized TRCA officials be directed to take whatever action may be required to implement the contract, including the obtaining of necessary approvals and the signing and execution of any documents.



    Carried
  • RES.#A39/22
    Moved ByJack Heath
    Seconded ByJoanne Dies

    WHEREAS TRCA has been administering agricultural leases on its land since the 1950s, and continues to manage agricultural lands across its jurisdiction;  

    WHEREAS TRCA adopted a Sustainable Near-Urban Agriculture Policy on September 19, 2008, for its agricultural lands; 

    WHEREAS TRCA’s Policy Management Policy, specifies that TRCA review and update its policies at least once every five years;  

    AND WHEREAS TRCA staff have reviewed and amended the current Sustainable Near-Urban Agriculture Policy considering new information, changing context, stakeholder input, and other factors; 

    THEREFORE LET IT BE RESOLVED THAT the revised Agricultural Land Use Policy be endorsed and adopted.



    Carried
  • RES.#A40/22
    Moved ByMike Layton
    Seconded ByLinda Jackson

    THAT KPMG LLP be appointed as auditor of the TRCA for a term of five years (2022-2026), in accordance with the requirements of section 38 of the Conservation Authorities Act and following a streamlined competitive process which leveraged the Ontario Education Collaborative Marketplace’s supplier partners vendors list which is aligned with the Ontario Broader Public Sector Procurement Directive; 

    AND FURTHER THAT total remuneration of the auditor be set at $322,500 for the five-year term, plus administrative charges (technology and support) and taxes. 



    Carried
  • RES.#A41/22
    Moved ByAnthony Perruzza
    Seconded ByDipika Damerla

    THAT WHEREAS TRCA is in receipt of a request from Metrolinx for the disposition of TRCA-owned lands located at 155 Bayview Avenue, in the City of Toronto, Don River watershed and for disposition of Toronto and Region Conservation Authority-owned lands located at the Don Landing, located southeast of Corktown Common Park, City of Toronto, Don River watershed, required for Ontario Line Early Works, Don River watershed;

    AND WHEREAS it is in the best interest of TRCA in furthering its objectives as set out in Section 20 of the Conservation Authorities Act to cooperate with Metrolinx in this instance.

    THEREFORE BE IT RESOLVED THAT TRCA-owned land containing 0.34 hectares (0.84 acres), more or less, of vacant land, required for Ontario Line Early Works, designated as Parts 1, 2, 3, 4 and 5 on draft plan PL0300-02-SF909, in the City of Toronto, be disposed of to Metrolinx, subject to compensation being based on fair market value; satisfactory provision for third party works; satisfactory provision for City of Toronto open space and trail operations; and, satisfactory protection of the flood protection landform and satisfactory access for maintenance and public safety;

    THAT TRCA-owned land containing 0.40 hectares (1.0 acres), more or less, of vacant land, required for Ontario Line Early Works, designated as Parts 1-11 on draft plan PL0250-02-SF924, in the City of Toronto, be disposed of to Metrolinx subject to compensation being based on fair market value; satisfactory provision for third party works; satisfactory provision for City of Toronto open space and trail operations; and satisfactory provision for TRCA’s flood protection operations including provision for access to the Don River for related maintenance;

    THAT all legal, survey and other costs to be paid by Metrolinx;

    THAT Metrolinx is to confirm that the project shall be carried out at the sole cost and risk of Metrolinx, and that Metrolinx shall release TRCA from all actions, causes of action, claims, demands, costs, obligations, proceedings and damages of any kind caused by Metrolinx or its representatives;

    THAT an archaeological investigation be completed, with any mitigation measures being carried out to the satisfaction of TRCA staff, at the expense of Metrolinx;

    THAT a landscape plan be prepared for TRCA staff review and approval, in accordance with existing TRCA landscaping guidelines at the expense Metrolinx;

    THAT Metrolinx provide notice to the City of Toronto and Trail Users of any trail closures;

    AND FURTHER THAT authorized TRCA officials be directed to take the necessary action to finalize the transaction, including obtaining any necessary approvals and the signing and execution of documents.



    Carried
  • RES.#A42/22
    Moved ByMike Layton
    Seconded ByLinda Jackson

    WHEREAS Toronto and Region Conservation Authority (TRCA) is engaged in a variety of programs/projects that require the supply and delivery of native seed;

    AND WHEREAS TRCA solicited proposals through a publicly advertised process and evaluated the proposals based on the criteria outlined in this report;

    THEREFORE LET IT BE RESOLVED THAT TRCA staff be directed to establish a Vendor of Record arrangement with St. Williams Nursery & Ecology Centre and Native Plant Source for the supply and delivery of native seed for a two (2) year period at a total cost not to exceed $450,000 plus applicable taxes, plus 10% contingency, to be expended as authorized by TRCA staff;

    AND FURTHER THAT authorized TRCA officials be directed to take whatever action may be required to implement the contract, including the obtaining of necessary approvals and the signing and execution of any documents.



    Carried
  • RES.#A43/22
    Moved ByKevin Ashe
    Seconded ByRonald Chopowick

    WHEREAS Toronto and Region Conservation Authority (TRCA) is engaged in a variety of programs that require a variety of services for production of print materials;

    AND WHEREAS TRCA solicited proposals through a publicly advertised process and evaluated proposals received based on criteria outlined in this report;

    THEREFORE LET IT BE RESOLVED THAT Request for Proposal (RFP) No. 10037158 -Vendors of Record for the Supply of Printing Services be awarded to Avant Imaging & Integrated Media Inc., Canadian Printing Resources, Creative Path Digital Inc., Hueneye Communications, and Warren’s Waterless Printing for three (3) years at a total cost not to exceed $300,000, plus applicable taxes, to be expended as authorized by TRCA staff;

    THAT TRCA staff be authorized to approve additional expenditures to a maximum of $30,000 (10% of the anticipated expenditures), plus applicable taxes, in excess of the contract cost as a contingency allowance if deemed necessary;

    THAT should TRCA staff be unable to negotiate a contract with the above-mentioned Proponents, staff be authorized to enter into and conclude contract negotiations with other Proponents that submitted proposals, beginning with the next highest ranked Proponent meeting TRCA specifications;

    AND FURTHER THAT authorized TRCA officials be directed to take whatever action may be required to implement the contracts, including obtaining of necessary approvals and the signing and execution of any documents. 



    Carried
  • RES.#A44/22
    Moved ByKevin Ashe
    Seconded ByRonald Chopowick

    WHEREAS Toronto and Region Conservation Authority (TRCA) is engaged in a variety of programs that require a variety of services for production of sign materials;

    AND WHEREAS TRCA solicited proposals through a publicly advertised process and evaluated proposals received based on criteria outlined in this report;

     THEREFORE LET IT BE RESOLVED THAT Request for Proposal (RFP) No. 10037120 -Vendors of Record for the Sign Production Services be awarded to Astley Gilbert, Creative Path Digital Inc., Fontasy Sign & Display, and Reproart Imaging for three (3) years at a total cost not to exceed $300,000, plus applicable taxes, to be expended as authorized by TRCA staff;

    THAT TRCA staff be authorized to approve additional expenditures to a maximum of $95,300.00 (approximately 10% of the anticipated expenditures), plus applicable taxes, in excess of the contract cost as a contingency allowance if deemed necessary;

    THAT should TRCA staff be unable to negotiate a contract with the above-mentioned Proponents, staff be authorized to enter into and conclude contract negotiations with other Proponents that submitted proposals, beginning with the next highest ranked Proponent meeting TRCA specifications;

    AND FURTHER THAT authorized TRCA officials be directed to take whatever action may be required to implement the contracts, including obtaining of necessary approvals and the signing and execution of any documents.



    Carried
  • RES.#A45/22
    Moved ByAnthony Perruzza
    Seconded ByDipika Damerla

    IT IS RECOMMENDED THAT the information regarding Metrolinx Land Requirements on TRCA-Owned Property be received



    Carried
  • RES.#A46/22
    Moved ByJoanne Dies
    Seconded ByGordon Highet

    THAT standard delegated permits, permission for routine infrastructure works, minor works letters of approval, and permits after the fact / resolution of violations granted by Toronto and Region Conservation Authority staff, in accordance with Ontario Regulation 166/06, as amended, which are listed in 10.1, be received.



    Carried

Chair Innis indicated that the Clerk would be sending out an email to the Board to request any interest in a tour of the New Administrative Building following the June 24, 2022 Board of Directors Meeting. 

A list of Earth Day events will be provided to the Board as well. 

ON MOTION from Anthony Perruzza, the meeting adjourned at 10:33AM.

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