Meeting #:

Date:

Friday, May 24, 2024 at 9:30 A.m. - 1:30 P.m.

Location:

The meeting will be conducted via a video conference

Members of the public may view the livestream at the following link:

https://video.isilive.ca/trca/live.html

PRESENT

• Paul Ainslie, Chair
• Dave Barton, Vice Chair
• Kevin Ashe
• Navjit Kaur Brar
• Joanne Dies
• Paula Fletcher
• Linda Jackson
• Hugo Kroon
• Joe Li
• Jennifer McKelvie
• Jamaal Myers
• Steve Pellegrini
• Anthony Perruzza
• Mario Russo
• Rowena Santos
• Dianne Saxe
• Anub Simson
• David West
• Barry Warner
• Joseph Ogilvie
• Laura Isidean
• Vincent Crisanti

ABSENT

• Stephen Dasko
• Chris Fonseca
• Amber Morley
• Gord Perks
• Parthi Kandavel
• Connie Tang

---

1.

CALL TO ORDER

Board of Directors Meeting #5/24 was held via videoconference, on May 24, 2024. The Chair, Paul Ainslie, called the meeting to order at 9:36 a.m.

2.

ACKNOWLEDGEMENT OF INDIGENOUS TERRITORY

The Chair recited the Acknowledgement of Indigenous Territory.

3.

DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF

None.

4.

MINUTES OF THE TRCA BOARD OF DIRECTORS MEETING #4/24, HELD ON APRIL 19, 2024

• RES.#A 78/24
  Moved By: Dave Barton
  Seconded By: Joanne Dies

  THAT the Minutes of the Board of Directors Meeting #4/24, held on Friday April 19, 2024, be approved.

  
  
  
  Carried

5.

DELEGATIONS

None.

6.

PRESENTATIONS

None.

7.

CORRESPONDENCE

None.

8.

SECTION I - ITEMS FOR BOARD OF DIRECTORS ACTION

8.1

DISPOSITION TO METROLINX FOR THE ONTARIO LINE SUBWAY PROJECT

• RES.#A 79/24
  Moved By: Linda Jackson
  Seconded By: Joe Li

  IT IS RECOMMENDED THAT WHEREAS TRCA is in receipt of a request from Metrolinx for permanent easements and land conveyances of TRCA-owned lands located south of Gateway Boulevard and west of Don Mills Road and; north of Don Valley Parkway and west of Millwood Road, in the City of Toronto, required for the Ontario Line Subway Project;

  AND WHEREAS it is in the best interest of TRCA in furthering its objectives as set out in Section 20 of the Conservation Authorities Act to cooperate with Metrolinx in this instance;

  THEREFORE LET IT BE RESOLVED THAT parcels of TRCA-owned land containing a total of 0.97 hectares (2.39 acres), more or less, of vacant land, required for the Ontario Line Subway Project, designated as Parts 1 and 2 on PL0500-05-EX2142 (PIN 10382-0193), Parts 1 and 2 on PL0600-05-EX2145 (PIN 10382-0057) and Parts 1-5, 13, 14-18-21 on PL0500-05-EX2207 (PIN 10369-0053), in the , be conveyed to Metrolinx;

  THAT permanent easements containing a total of 0.25 hectares (0.62 acres), more or less, of vacant land, required for the Ontario Line Subway Project, designated Part 3 on PL0600-05-EX2145 (PIN 10382-0057) and Parts 6-10, 32 on PL0500-05-EX2207 (PIN 10369-0053), in the City of Toronto, be conveyed to Metrolinx;

  THAT consideration be $1,321,716.18 and all legal, survey and other costs to be paid by Metrolinx;

  THAT Metrolinx is to fully indemnify TRCA from any and all claims from injuries, damages or costs of any nature resulting in any way, either directly or indirectly, from this conveyance or the carrying out of construction;

  THAT an archaeological investigation be completed, with any mitigation measures being carried out to the satisfaction of TRCA staff, at the expense of Metrolinx;

  THAT a landscape plan be prepared for TRCA staff review and approval, in accordance with existing TRCA landscaping guidelines at the expense of Metrolinx;

  THAT the Minister of Natural Resources and Forestry be informed of this disposition for provincial infrastructure in accordance with Section 21(6) of the Conservation Authorities Act;

  THAT Metrolinx provide notice to the City of Toronto and Trail Users of any trail closures;

  AND FURTHER THAT authorized TRCA officials be directed to take the necessary action to finalize the transaction, including obtaining any necessary approvals and the signing and execution of documents.

  
  
  
  Carried

8.2

ACQUISITION FROM 850 RIVERSIDE INC.

• RES.#A 80/24
  Moved By: Linda Jackson
  Seconded By: Joe Li

  IT IS RECOMMENDED THAT 1.17 hectares (0.420 acres), more or less, of vacant land, located west of Riverside Drive and south of Rossland Road, said land being Part of Lot 13 registered plan M-1157, designated as Part 7 on draft plan prepared by Z. Zeng at Mandarin Surveyors Limited under job number 2022-270, municipally known as 850 Riverside Drive, in the Town of Ajax, Regional Municipality of Durham, be purchased from 850 Riverside Inc.;

  THAT the purchase price be $2.00;

  THAT Toronto and Region Conservation Authority (TRCA) receive conveyance of the land free from encumbrance, subject to existing service easements;

  THAT the transaction be completed at the earliest possible date and all reasonable expenses incurred incidental to the closing for land transfer tax and disbursements are to be paid by TRCA;

  AND FURTHER THAT authorized TRCA officials be directed to take the necessary action to finalize the transaction, including obtaining any necessary approvals and the signing and execution of documents.

  
  
  
  Carried

8.3

VENDORS OF RECORD FOR RENTAL OF CONSTRUCTION EQUIPMENT

• RES.#A 81/24
  Moved By: Linda Jackson
  Seconded By: Joe Li

  WHEREAS Toronto and Region Conservation Authority (TRCA) is engaged in a variety of programs/projects that require the rental of construction equipment;

  AND WHEREAS TRCA solicited proposals through a publicly advertised process and evaluated the proposals based on the criteria outlined in this report;

  THEREFORE LET IT BE RESOLVED THAT TRCA staff be directed to establish a Vendor of Record arrangement with Atlas Dewatering Corporation, Battlefield Equipment Rentals (Division of Toromont Industries Ltd.), Cooper Equipment Rentals, Matthews Equipment Limited O/A Herc Rentals, and United Rentals of Canada, Inc. for the supply of rental construction equipment from August 1, 2024 to August 1, 2026 for a total cost not exceeding $1,125,000, plus applicable taxes, to be expended as authorized by TRCA staff;

  THAT TRCA staff be authorized to approve additional expenditures to a maximum of $168,750 (15% of anticipated expenditures), plus applicable taxes, in excess of the contract cost as a contingency allowance if deemed necessary;

  THAT TRCA staff have the option to extend the term of the contract by one (1) year, pending further Board of Directors approval;

  THAT should TRCA staff be unable to negotiate contracts with successful Proponents, staff be authorized to enter into and conclude contract negotiations with other Proponents that submitted proposals, beginning with the next highest ranked Proponent per TRCA’s evaluation results;

  AND FURTHER THAT authorized TRCA officials be directed to take whatever action may be required to implement the contract, including the obtaining of necessary approvals and the signing and execution of any documents.

  
  
  
  Carried

8.4

REQUEST FOR PROPOSAL - SUPPLY & DELIVERY OF STAFF WORK WEAR

• RES.#A 82/24
  Moved By: Linda Jackson
  Seconded By: Joe Li

  ​​WHEREAS Toronto and Region Conservation Authority (TRCA) is engaged in a variety of programs/projects that require staff to be dressed in standard TRCA work wear while working in the field and to present themselves to the public and co-workers in a professional manner of dress at all times, appropriate to the work conditions; 

  ​AND WHEREAS TRCA solicited proposals through a publicly advertised process and evaluated the proposals based on standardized criteria; 

  THEREFORE LET IT BE RESOLVED THAT RFP 100041036 be awarded to FM Embroidery at a total cost not to exceed $268,523.91 plus applicable taxes for an initial duration of three (3) years, with the option to extend the agreement for two (2) more periods, each lasting one (1) year, to be expended as authorized by TRCA staff; 

  THAT TRCA staff be authorized to authorized to approve additional expenditures to a maximum of $53,704.782 (20% of total cost) plus applicable taxes, in excess of the contract cost as a contingency allowance if deemed necessary; 

  ​​AND FURTHER THAT authorized TRCA staff be directed to take whatever action may be required to implement the contract, including the obtaining of necessary approvals and the signing and execution of any documents.

  
  
  
  Carried

9.

SECTION III - ITEMS FOR THE INFORMATION OF THE BOARD

None.

10.

MATERIAL FROM EXECUTIVE COMMITTEE MEETING

10.1

SECTION I - ITEMS FOR BOARD OF DIRECTORS ACTION

10.1.1

COMMUNITY GARDEN LEASE - REENA INC.

• RES.#A 83/24
  Moved By: Mario Russo
  Seconded By: Hugo Kroon

  WHEREAS TRCA’S Board of Directors is in receipt of a request from Reena Inc. to enter into a lease agreement for community garden use of TRCA land located west of Bathurst Street and south of Lebovic Campus Drive, municipally known as 145 Lebovic Campus Drive, City of Vaughan, Regional Municipality of York, Don River watershed;

  THEREFORE LET IT BE RESOLVED THAT TRCA enter into a lease agreement with Reena to use for the purpose of a community garden approximately 0.236 acres (956 m²), more or less, said land being Part of Lot 17, Concession 2, being parts 2 to 6, and part of part 12, on reference Plan 65R-35616, municipally known as 145 Lebovic Campus Drive, City of Vaughan, Regional Municipality of York;

  THAT the lease with Reena be subject to the following terms and conditions:

  • that the term of the lease be for two years, together with an annual renewal option for the next three years at the sole option of TRCA;
  • that consideration be $100 per annum, plus HST;
  • that the tenant be responsible for all approvals required for construction and operation of the community garden;
  • that the tenant be responsible for all costs associated with the development, maintenance and operation of the community garden;
  • that the tenant be solely responsible for all costs associated with the removal of any fixtures/infrastructure on the lands under lease, at the end of the term, and to the satisfaction of TRCA;
  • that the tenant be required to obtain at their cost, all necessary licenses and permits, and comply will all applicable by-laws, rules, regulations, and laws governing the conduct, maintenance and operation of the community garden or anything in connection therewith; and
  • any other terms and conditions deemed appropriate by the TRCA staff and solicitor;

  THAT authorized TRCA officials be directed to take the necessary action to finalize the transaction, including obtaining any necessary approvals and the signing and execution of documents;

  AND FURTHER THAT the Lease Renewal York Region Food Network Community Garden Report previously deferred at Executive Committee Meeting #1/24 held on January 12, 2024, and Board of Directors Meeting #1/24 held on January 26, 2024 (Attachment 3), be received for information.

  
  
  
  Carried

10.1.2

FRENCHMAN'S BAY YACHT CLUB INCORPORATED LEASE RENEWAL

• RES.#A 84/24
  Moved By: Mario Russo
  Seconded By: Hugo Kroon

  WHEREAS TRCA is in receipt of Frenchman’s Bay Yacht Club’s (FBYC) request to renew their recreational boat club lease on TRCA land located at 635 Breezy Drive, in the City of Pickering, Regional Municipality of Durham (Frenchman’s Bay Watershed);

  AND WHEREAS renewing FBYC’s lease furthers TRCA objectives, as set out in Section 20 of the Conservation Authorities Act, by cooperating with stakeholders to provide programs and services where use is compatible with and furthers conservation and management of natural resources;

  THEREFORE, LET IT BE RESOLVED THAT TRCA and FBYC enter into a lease for the use of 0.775 hectares (1.914 acres), more or less, said land being Part of Block S Plan M19, municipally known as 635 Breezy Drive, City of Pickering, Regional Municipality of Durham;

  THAT the lease with FBYC be subject to the following terms and conditions:  

  1. That the term of the lease is for one-year, together with an annual renewal option for the next four years at the sole option of TRCA; 
  2. That consideration is $8,623, plus HST, for the first year of the term, and rent will be increased in accordance with the Consumer Price Index for each additional four annual-renewals, plus HST;
  3. That FBYC is responsible for all approvals, and costs required for construction, maintenance, and the operation of their yacht club for recreational boating purposes, inclusive of applicable utilities and taxes;
  4. That FBYC will provide five million in commercial general liability insurance;
  5. That FBYC is responsible at the end of the lease term, for all costs of site restoration associated with their yacht club, and to the satisfaction of TRCA;
  6. Any other terms and conditions deemed appropriate by TRCA staff and solicitor;

  AND FURTHER THAT authorized TRCA officials be directed to take the necessary action to finalize the transaction, including obtaining any necessary approvals and the signing and execution of documents.  

  
  
  
  Carried

10.1.3

REQUEST FOR TENDER FOR SUPPLY AND DELIVERY OF VARIOUS ARMOURSTONE TO COLONEL SAM SMITH PARK MAJOR MAINTENANCE PROJECT

• RES.#A 85/24
  Moved By: Mario Russo
  Seconded By: Hugo Kroon

  WHEREAS Toronto and Region Conservation Authority (TRCA) is engaged in a project that requires supply and delivery of various types and quantities of armourstone;

  AND WHEREAS TRCA solicited tenders through a publicly advertised process;

  THEREFORE LET IT BE RESOLVED THAT RFT No. 10040892 for Supply and Delivery of 12,100 Tonnes of 4 – 6 Tonne Non-Stackable Armourstone be awarded to Glenn Windrem Trucking at a total cost not to exceed $1,022,450.00 plus, applicable taxes, to be expended as authorized by Toronto and Region Conservation Authority (TRCA) staff;

  THAT TRCA staff be authorized to approve additional expenditures to a maximum of $102,245 (approximately 10% of the project cost), plus applicable taxes, in excess of the contract cost as a contingency allowance if deemed necessary;

  THAT RFT No. 10040893 for Supply and Delivery of 2,825 Tonnes of 5 – 7 Tonne Non-Stackable Armourstone be awarded to Glenn Windrem Trucking at a total cost not to exceed $ 238,713 plus, applicable taxes, to be expended as authorized by Toronto and Region Conservation Authority (TRCA) staff;

  THAT TRCA staff be authorized to approve additional expenditures to a maximum of $23,871 (approximately 10% of the project cost), plus applicable taxes, in excess of the contract cost as a contingency allowance if deemed necessary;

  THAT RFT No. 10040894 for Supply and Delivery of 385 Tonnes of 2 – 4 Tonne Stackable Armourstone be awarded to Gott Natural Stone '99 Inc. at a total cost not to exceed $36,248 plus, applicable taxes, to be expended as authorized by Toronto and Region Conservation Authority (TRCA) staff;

  THAT TRCA staff be authorized to approve additional expenditures to a maximum of $3,625 (approximately 10% of the project cost), plus applicable taxes, in excess of the contract cost as a contingency allowance if deemed necessary;

  THAT should TRCA staff be unable to negotiate a contract with the above-mentioned proponents, staff be authorized to enter into and conclude contract negotiations with other Proponents that submitted quotations, beginning with the next lowest bid meeting TRCA specifications;

  AND FURTHER THAT authorized TRCA officials be directed to take whatever action may be required to implement the contract, including the obtaining of necessary approvals and the signing and execution of any documents.

  
  
  
  Carried

10.1.4

REQUEST FOR TENDER FOR BUCKSBURN EROSION CONTROL AND OUTFALL REPLACEMENT PROJECT

• RES.#A 86/24
  Moved By: Mario Russo
  Seconded By: Hugo Kroon

  WHEREAS Toronto and Region Conservation Authority (TRCA) is engaged in a project that requires erosion control works including construction of a vegetated rip rap buttress with rock vanes, and replacement of an existing stormwater outfall with an armourstone headwall, to provided protection to two (2) private properties through TRCA’s Erosion Risk Management Program;

  AND WHEREAS TRCA solicited tenders through a publicly advertised process;

  THEREFORE BE IT RESOLVED THAT Request for Tender (RFT) No. 10039416 for Bucksburn Erosion Control and Outfall Replacement Project be awarded to QM LP at a total cost not to exceed $373,459, plus applicable taxes, to be expended as authorized by Toronto and Region Conservation Authority (TRCA) staff;

  THAT TRCA staff be authorized to approve additional expenditures to a maximum of $37,345 (approximately 10% of the project cost), plus applicable taxes, in excess of the contract cost as a contingency allowance if deemed necessary;

  THAT should TRCA staff be unable to negotiate a contract with the above-mentioned proponent, staff be authorized to enter into and conclude contract negotiations with other Proponents that submitted quotations, beginning with the next lowest bid meeting TRCA specifications;

  AND FURTHER THAT authorized TRCA officials be directed to take whatever action may be required to implement the contract, including the obtaining of necessary approvals and the signing and execution of any documents.

  
  
  
  Carried

10.2

SECTION II - ITEMS FOR EXECUTIVE COMMITTEE ACTION

10.2.1

APPLICATIONS FOR PERMITS PURSUANT TO SECTION 28.1.2 OF THE CONSERVATION AUTHORITIES ACT (MINISTER’S ZONING ORDER, ONTARIO REGULATION 483/22)

• RES.#A 87/24
  Moved By: Dave Barton
  Seconded By: Vincent Crisanti

  WHEREAS the Minister of Municipal Affairs and Housing issued a Minister’s Zoning Order (MZO) for the subject property on September 9, 2022, as Ontario Regulation 483/22;

  WHEREAS Section 28.1.2 of the Conservation Authorities Act requires Toronto and Region Conservation Authority (TRCA) to issue a permit for a development project that has been authorized by an MZO issued under the Planning Act, and where the lands in question are not located within a Greenbelt Area as identified through Section 2 of the Greenbelt Act;

  WHEREAS Section 28.1.2(6), of the Conservation Authorities Act, allows TRCA to attach conditions to the permit, including conditions to mitigate any effects the development may have on the control of flooding, erosion, dynamic beaches, or unstable soil or bedrock and/or in the event of a natural hazard, might jeopardize the health or safety of persons or result in the damage or destruction of property;

  WHEREAS Section 28.1.2(17), of the Conservation Authorities Act, provides that where a permit is to be issued, the applicant is required to enter into an agreement with the TRCA;

  AND WHEREAS Section 28.1.2(18), of the Conservation Authorities Act, provides that the agreement shall set out actions or requirements that the holder of the permission must complete or satisfy to compensate for ecological impacts and any other impacts that may result from the development project;

  AND WHEREAS TRCA, in the absence of an approved MZO, would normally issue a permit for the construction of an industrial plan of subdivision, if it has been demonstrated there will no impact on the control of flooding, erosion, dynamic beaches, and unstable soils or bedrock, or jeopardize the health or safety of persons or result in the damage or destruction of property;

  THEREFORE, LET IT BE RESOLVED THAT Rice Group, in the Town of Caledon be issued a permit to strip topsoil in advance of a future industrial development at 12245 Torbram Road, Town of Caledon, Region of Peel;

  AND FURTHER THAT the required agreement reflect and secure the approved conditions, and any actions or requirements that the permit holder must complete or satisfy to compensate for ecological impacts and any other impacts that may result from the development project.

  
  
  
  Carried

10.3

SECTION III - ITEMS FOR THE INFORMATION OF THE BOARD

10.3.1

2024 THREE MONTH FINANCIAL REPORT

• RES.#A 88/24
  Moved By: Vincent Crisanti
  Seconded By: Dianne Saxe

  IT IS RECOMMENDED THAT the 2024 Financial Report for the three-month period ending March 31, 2024, be received for information.

  
  
  
  Carried

10.4

SECTION IV - PERMITS UNDER SECTION 28.1 OF THE CONSERVATION AUTHORITIES ACT

10.4.1

MAJOR PERMIT APPLICATION - REGULAR - FOR APPROVAL - 32 BENNINGTON HEIGHTS, CITY OF TORONTO

• RES.#A 89/24
  Moved By: Linda Jackson
  Seconded By: Kevin Ashe

  THAT permits be granted in accordance with Section 28.1 of the Conservation Authorities Act, for 32 Bennington Heights Drive, City of Toronto.

  
  
  
  Carried

10.4.2

MAJOR PERMIT APPLICATION - REGULAR - FOR APPROVAL - WALNUT LANE AND KINGSTON ROAD INTERSECTION TO LIVERPOOL ROAD - CITY OF PICKERING

• RES.#A 90/24
  Moved By: Linda Jackson
  Seconded By: Kevin Ashe

  THAT permits be granted in accordance with Section 28.1 of the Conservation Authorities Act, for Walnut Lane and Kingston Road Intersection to Liverpool Road, City of Pickering.

  
  
  
  Carried

10.4.3

STANDARD DELEGATED PERMITS FOR RECEIPT - STAFF APPROVED AND ISSUED MAY 10, 2024 

• RES.#A 91/24
  Moved By: Linda Jackson
  Seconded By: Kevin Ashe

  THAT standard delegated permits, permission for routine infrastructure works, emergency infrastructure works, minor works letters of approval, and permits after the fact/resolution of violations granted by Toronto and Region Conservation Authority (TRCA) staff, Tin accordance with Section 28.1 of the Conservation Authorities Act, which are listed within this report, be received.

  
  
  
  Carried

10.5

SECTION IV - ONTARIO REGULATION 166/06, AS AMENDED

10.5.1

STANDARD DELEGATED PERMITS FOR RECEIPT - STAFF APPROVED AND ISSUED - MAY 10, 2024

• RES.#A 92/24
  Moved By: Dave Barton
  Seconded By: Hugo Kroon

  THAT standard delegated permits, permission for routine infrastructure works, minor works letters of approval, and permits after the fact / resolution of violations granted by Toronto and Region Conservation Authority staff, in accordance with Ontario Regulation 166/06, as amended, which are listed below, be received.

  
  
  
  Carried

10.6

MAY 10, 2024 EXECUTIVE MEETING CLOSED SESSION ITEMS

10.6.1

ONTARIO LANDS TRIBUNAL - UPDATE ON RECENT APPEALS DECEMBER 2023

• RES.#A 93/24
  Moved By: Linda Jackson
  Seconded By: Hugo Kroon

  IT IS RECOMMENDED THAT the Ontario Lands Tribunal – Update on Recent Appeals as of December 31, 2023, be received. 

  
  
  
  Carried

10.6.2

ONTARIO LANDS TRIBUNAL - STATUS OF HEARINGS DECEMBER 2023

• RES.#A 94/24
  Moved By: Linda Jackson
  Seconded By: Hugo Kroon

  THAT the confidential information contained in the Ontario Lands Tribunal – Status of Hearings as of December 31, 2023, be received.

  
  
  
  Carried

11.

CLOSED SESSION

11.1

TRCA'S NEW ADMINISTRATIVE BUILDING PROJECT FINANCIAL UPDATE - MAY 2024

• RES.#A 95/24
  Moved By: Mario Russo
  Seconded By: Linda Jackson

  IT IS RECOMMENDED THAT the report on TRCA's New Administrative Building Project Financial Update - May 2024, be received for information.

  
  
  
  Carried

12.

NEW BUSINESS

13.

ADJOURNMENT

ON MOTION from Anthony Perruzza, the meeting was adjourned at 9:51 a.m.